Chambana Sun

Champaign County Board Finance/Policy, Personnel, & Appointments/Justice & Social Services Committee met Feb. 11.

Here is the minutes provided by the committee:

Members Present: Brad Clemmons, John Clifford, Connie Dillard-Myers, Cynthia Fears, Stephanie Fortado, Jim Goss, Mike Ingram, Jim McGuire, Kyle Patterson, Jon Rector, Chris Stohr, Steve Summers, Leah Taylor, Eric Thorsland, Jodi Wolken, Charles Young, Giraldo Rosales

Members Absent: Lorraine Cowart, Jodi Eisenmann, Aaron Esry, Stan Harper, James Tinsley

Others Present: Darlene Kloeppel (County Executive), Tami Ogden (Deputy Director of Finance), Isak Griffiths (Deputy Director of Administration), Megan Robison (Recording Secretary), Angela Patton (Chief Deputy County Clerk), Katie Blakeman (Circuit Clerk), Dustin Heuerman (Sheriff), George Danos (Auditor), C. Pius Weibel (Chief Deputy Treasurer)

I. Call to Order

Chair Rosales called the meeting to order at 6:33 p.m.

II. Roll Call

A verbal roll call was taken, and a quorum was declared present

III. Approval of Agenda/Addenda

MOTION by Ms. Dillard-Myers to approve the agenda; seconded by Ms. Wolken. Upon vote, the MOTION CARRIED unanimously.

IV. Approval of Minutes

A. January 14, 2020

MOTION by Mr. Thorsland to approve the minutes of January 14, 2020, with additional language as requested by Mr. Stohr; seconded by Mr. Rector. Upon vote, the MOTION CARRIED unanimously.

Mr. Patterson and Ms. Taylor entered at 6:35 p.m.

V. Public Participation

Ms. Dottie Vura-Weis spoke about the services that are provided in the community that will help to decrease the volume of people being held in the jail. Ms. Vura-Weis hopes the Board considers using money to fund these services instead of putting it all into the jail renovation/consolidation.

Mr. Nathan Poulosky is a Precinct Committee person for the Democrats and shared his thoughts about Chair Rosales not following the recommendations made by the precinct committee persons.

VI. Presentation

A. Sheriff’s Annual Report

Sheriff Heuerman presented his annual report to the Board. He highlighted statistics compared to the last couple years. This has been the first report to the Board in many years and he hopes that with the new jail management system they will be able to provide better information in the future. Ms. Kloeppel joined the conversation and added information about the current county funded social services.

VII. Communications

A. Mahomet-Seymour Community Schools letter

Mr. Goss read the letter into the record. The Treasurer’s Office is currently doing the calculations and will be getting the money disbursed soon. Mr. Rosales mentioned the current status of the opening for the Treasurer’s Office. He also mentioned all of the people that have assisted the Treasurer’s Office.

VIII. Justice and Social Services

A. Monthly Reports

• Probation & Court Services – December 2019 & 2019 4th Quarter Report • Public Defender – January 2020

• Animal Control – October, November & December 2019

• Emergency Management Agency – January 2020

• Head Start – October & November 2019

Received and placed on file.

B. Rosecrance Re-Entry Financial Report – December 2019 Information only

C. Resolution honoring Chief Deputy Circuit Clerk Brian Kelly

MOTION by Mr. McGuire to recommend County Board approval of a resolution honoring Chief Deputy Circuit Clerk Brian Kelly; seconded by Mr. Clemmons. Ms. Blakeman extended her gratitude for everyone’s thoughtfulness during this difficult time. Upon vote, the MOTION CARRIED unanimously.

D. Other Business

None

E. Chair’s Report

Mr. Patterson mentioned the current status of the jail renovation/consolidation. Mr. Summers stated that the Facilities Committee hopes to be forwarding a recommendation to the County Board soon.

F. Designation of Items to be Placed on the Consent Agenda

IX. Policy, Personnel, & Appointments

A. County Executive

1. Monthly HR Report – January 2020

Received and placed on file.

2. Appointments/Reappointments a. Locust Grove Cemetery

MOTION by Mr. Ingram to recommend County Board approval of a resolution appointing Dale Kirby to the Locust Grove Cemetery; seconded by Mr. Rector. Upon vote, the MOTION CARRIED unanimously.

b. Lincoln Legacy Committee

MOTION by Mr. Thorsland to recommend County Board approval of a resolution appointing Kay Grabow to the Lincoln Legacy Committee; seconded by Mr. Ingram. Mr. Thorsland mentioned the great work that has been done by Ms. Grabow. Upon vote, the MOTION CARRIED unanimously.

B. County Clerk

1. January 2020 Report

Received and placed on file.

2. Resolution to establish polling locations for the 2020 General Primary Election

MOTION by Mr. Summers to recommend County Board approval of a resolution establishing polling locations for the 2020 General Primary Election; seconded by Mr. Patterson. Discussion followed, with Ms. Patton, regarding the timeliness of this request and polling location changes. Upon vote, the MOTION CARRIED.

C. Other Business

None

D. Chair’s Report

1. Vacancies appointed by County Executive (information only)

Mr. Rector mentioned the protocol for the Supervisor of Assessments appointment. There was discussion about the miscommunication and where changes will be made in the future.

E. Designation of Items to be Placed on the Consent Agenda

IX. A. 2. a, b

X. Finance

A. Budget Amendments/Transfers

1. Budget Amendment 20-00005

Fund 850 Geog Inf Sys Joint Venture / Dept 111 Operations & Administration

Increased appropriations: $39,856

Increased revenue: $24,754

Reason: 2019 LiDAR acquisition project delayed due to unfavorable weather conditions. Amendment needed to cover costs from FY2020 budget. The majority of the expenditure to be paid with pass through of funds from the member agencies as reflected in requested revenue increases. Funds from the CCGISC Fund balance will be used for the remainder of the expenditure.

MOTION by Mr. Thorsland to recommend County Board approval of a resolution authorizing budget amendment 20-00005; seconded by Mr. Stohr. Upon vote, the MOTION CARRIED unanimously.

2. Budget Amendment 20-00006

Fund 107 Geographic Inf System Fund / Dept 010 County Board

Increased appropriations: $6,187

Increased revenue: $0

Reason: LIDAR project scheduled for FY2019 was incomplete due to unfavorable weather conditions requiring appropriation originally budgeted in FY19 to be re-appropriated in FY20. Unspent FY19 appropriation, originally budgeted for $20,000 is in fund balance. The County’s contribution towards the project is $6,187.

MOTION by Mr. Clifford to recommend County Board approval of a resolution authorizing budget amendment 20-00006; seconded by Mr. Stohr. Discussion followed. Upon vote, the MOTION CARRIED unanimously.

3. Budget Amendment 19-00076

Fund 092 Law Library / Dept 074 Law Library

Increased appropriations: $2,265

Increased revenue: $3,369

Reason: Requesting increase to cover unaccounted for invoices to be paid from fiscal year 2019.

MOTION by Mr. Clemmons to recommend County Board approval of a resolution authorizing budget amendment 19-00076; seconded by Mr. Young. Upon vote, the MOTION CARRIED unanimously.

4. Budget Amendment 19-00075

Fund 080 General Corporate / Dept 042 Coroner

Increased appropriations: $15,262

Increased revenue: $15,262

Reason: To cover end of fiscal year 2019 autopsy, toxicology and histology expenses. The increased expenditure is offset by increased revenue in the Coroner statutory fees and reimbursement of costs line items.

MOTION by Mr. Clifford to recommend County Board approval of a resolution authorizing budget amendment 19-00075; seconded by Mr. Thorsland. Upon vote, the MOTION CARRIED unanimously.

5. Budget Amendment 19-00074

Fund 610 Working cash fund / Dept 026 County Treasurer

Increased appropriations: $2,025

Increased revenue: $2,025

Reason: Increased interest earnings resulted in the need for the transfer to the general fund to be increased.

MOTION by Mr. Ingram to recommend County Board approval of a resolution authorizing budget amendment 19-00074; seconded by Mr. Stohr. Upon vote, the MOTION CARRIED unanimously.

6. Budget Amendment 20-00007

Fund 075 Regional Planning Comm / Dept 854 Smart Energy Design Assist Increased appropriations: $25,000

Increased revenue: $25,000

MOTION by Mr. Summers to recommend County Board approval of a resolution authorizing budget amendment 20-00007; seconded by Mr. Young. Upon vote, the MOTION CARRIED unanimously.

7. Budget Transfer 19-00019

Fund 679 Child Advocacy Center / Dept 179 Child Advocacy Center

Total amount: $1,550

Reason: Transfer of spending authority to pay for FY19 liability insurance costs

MOTION by Mr. Thorsland to recommend County Board approval of a resolution authorizing budget transfer 19-00019; seconded by Mr. Patterson. Upon vote, the MOTION CARRIED unanimously.

B. Treasurer

1. Tax Distribution Summary Report

Received and placed on file. Mr. Goss suggested everyone take a look at the report to see the current status of money due to taxing bodies.

C. Auditor

1. Monthly Report – December 2019

Received and placed on file. Discussion followed with Mr. Danos about the status of the CAFR.

D. County Executive

1. Resolution authorizing a loan to the general corporate fund from the public safety sales tax fund

MOTION by Ms. Fortado to recommend County Board approval of a resolution authorizing a loan to the general corporate fund from the public safety sales tax fund; seconded by Mr. Summers. Discussion followed regarding the additional language that was added to the resolution on suggestion of the Finance Committee. Upon vote, the MOTION CARRIED unanimously.

2. Resolution abating taxes levied on outstanding bonds

MOTION by Mr. Rosales to recommend County Board approval of a resolution abating taxes levied on outstanding bonds; seconded by Mr. Clifford. Upon vote, the MOTION CARRIED unanimously.

3. Resolution extending the East Mahomet re-development project area tax increment financing district and authorizing a letter of support

MOTION by Mr. Rosales to recommend County Board approval of a resolution extending the East Mahomet re-development project area tax increment financing district and authorizing a letter of support; seconded by Mr. Clemmons. Upon vote, the MOTION CARRIED.

E. Other Business

None

F. Chair’s Report

Mr. Goss extended his appreciation for the help that others have given to the Treasurer’s Office. G. Designation of Items to be Placed on the Consent Agenda

X. A. 1, 2, 3, 4, 5, 6, 7 D. 1, 2

XI. Other Business

None

XII. Adjournment

Chair Rosales adjourned the meeting at 8:14 p.m.

http://www.co.champaign.il.us/CountyBoard/Committee_Of_The_Whole/2020/200211_Meeting/200211%20Minutes.pdf