Chambana Sun

Village of Ogden Village Board met Oct. 3.

Here is the minutes provided by the board:

PRESENT

Trustee Acklin           Clerk Bowman         Mayor Clements        Trustee Cooper       

Trustee Esposito       Trustee Haan           Trustee Vickers       

Absent: Trustee Newsom

Also, present: Don Wauthier

CALL TO ORDER:

Mayor Clements called the meeting to order at 7:00 p.m.

PLEDGE OF ALLEGIANCE

APPROVAL OF MINUTES (September 5, 2019, regular session):  

Trustee Haan made a motion to approve the minutes of the September 5, 2019, regular session meeting. Trustee Cooper seconded the motion.

All “ayes”, motion carried. 

APPROVAL OF TREASURER’S REPORT: Trustee Haan made a motion to approve the October 2019 treasurer’s report. Trustee Vickers seconded the motion. Roll call vote:

Trustee Vickers, “aye”        Trustee Acklin, “aye”          Trustee Haan, “aye”

Trustee Esposito, “aye”      Trustee Cooper, “aye”       

All “ayes”, motion carried.

APPROVAL OF BANK STATEMENTS (August 2019): 

Trustee Haan made a motion to approve the August 2019 bank statements. Trustee Vickers seconded the motion. Roll call vote:

Trustee Acklin, “aye”          Trustee Haan, “aye”            Trustee Esposito, “aye”

Trustee Cooper, “aye”        Trustee Vickers, “aye”

All “ayes”, motion carried.

APPROVAL OF BILLS:

Trustee Cooper made a motion to pay the October 2019 bills. Trustee Esposito seconded the motion. Roll call vote:

Trustee Haan, “aye”            Trustee Esposito, “aye”                 

Trustee Cooper, “aye”        Trustee Vickers, “aye”    

Trustee Acklin, “aye”         

All “ayes”, motion carried.

PUBLIC COMMENT: Don Wauthier was present to update on N-E Drainage project. He said that we have a handshake agreement with 4 landowners and one signed contract. Next month we should have all the agreements signed and ready for board approval. We could break ground as soon as December.

Mr. Wauthier suggests that Mayor Clements and Trustee Newsom discuss loans or how the Village is going to cover costs. It could cost the Village $300,00.00 up front. Some of this will be paid back by landowners.

REVIEW AND APPROVAL OF THE LENGTH OF TIME & AMOUNT OF THE BILLY BOB’S PARKING LEASE AGREEMENT (PRESENTLY $100.00 FOR 1 YEAR):

Trustee Vickers made a motion to approve the length of time and amount of the Billy Bob’s parking lease agreement for $100.00 for 1 year. Trustee Esposito seconded the motion. Roll call vote:

Trustee Esposito, “aye”      Trustee Cooper, “aye”        Trustee Vickers, “aye”

Trustee Acklin, “aye”          Trustee Haan, “aye”           

All “ayes”, motion carried.

APPROVAL OF AN ORDINANCE OF THE VILLAGE OF OGDEN PROHIBITING CANNABIS BUSINESS ESTABLISHMENTS:

Trustee Vickers made a motion to approve an Ordinance of the Village of Ogden Prohibiting Cannabis Business Establishments. Trustee Esposito seconded the motion.

All “ayes”, motion carried.

APPROVAL TO PURCHASE TREES (Not to exceed $993.00):

Trustee Esposito made a motion to purchase trees not to exceed $993.00. Trustee Acklin seconded the motion. Roll call vote:

Trustee Esposito, “aye”      Trustee Cooper, “aye”        Trustee Vickers, “aye”

Trustee Acklin, “aye”          Trustee Haan, “aye”           

All “ayes”, motion carried.

Trustee Vickers stated that Randy and herself meet with Wandell’s to pick out trees. A Redwood tree will be planted at the park. Randy will decide where to plant the rest of the trees.

DISCUSSION AND APPROVAL TO PURCHASE NEW WATER/SEWER BILLING SOFTWARE (Not to exceed $14,000.00):

Trustee Haan made a motion to approve to purchase new water/sewer billing software not to exceed $14,000.00. Trustee Acklin seconded the motion. Roll call vote:

Trustee Cooper, “aye”         Trustee Vickers, “aye”        Trustee Acklin, “aye”

Trustee Haan, “aye”            Trustee Esposito, “aye”

All “ayes”, motion carried.

Trustee Haan reported that our current software is antiquated and may not work with future upgrades. He also stated that residents have been requesting online payment since he has been on the board.

Trustee Haan received proposals from two companies. First from our current company for $13,725.00. Tech support for Ampstun is $2,000.00 per year. Ampstun includes the processor fee in the yearly tech fee.

 The second option was from Creative Technologies El Dorado for $5,173.00. Tech support for El Dorado is $1,000.00 per year. El Dorado also has an additional charge of $25 to $50 for a processor plus an additional amount per transaction. The Village would pay for the processor and will decide if we want to pay for the transactions or have the resident pay the transaction fee. It is variable now.

Data transition is done by Creative Technologies. Jennifer will receive 3 hours of training. The program will still work if internet goes down. It will only effect online pay.

El Dorado is compatible with our meter reading software and equipment.

Trustee Haan has spoke with a couple of other towns that use El Dorado. Crestwood said that they have had good experience with them.

There are no security issues with the old water software. The push for new software is for online payments capability.

APPROVE TO INSTALL CONCRETE AND A BIKE RACK AT VILLAGE HALL (Not to exceed $1,200.00):

Trustee Esposito tabled this until spring.

DISCUSSION OF SECURITY CAMERAS AND APPROVE TO INSTALL A SECURITY CAMERA FOR RECYCLE DUMPSTER (Not to exceed $3,300.00):

Trustee Esposito tabled this until November. Trustee Esposito wants a quote for an optical camera on the maintenance shed and a quote for an optical camera on the pole.      

COMMITTEE REPORTS:

Building/grounds: Christmas lights will go up in November. Trustee Esposito will mark the poles.

Trustee Esposito reported that the directional light at the park will be turned back on for the dumpster.

The roofs at the Village Hall and Pavilion will be replaced in 5 to 6 weeks.

Trustee Esposito is working on signage for the recycle bin. Randy Thompsen has ordered it.

The Village outside lights are not working properly. Trustee Esposito will have Randy get a quote from MX Electric in Ogden to have it repaired or updated.

The Electronic Collection Event is October 12, 2019.

Paul’s American Fine Thai will have a grand opening on October 7th.

Health & Safety: Trustee Acklin reported that he contacted EPA about the burnt house at 203 E. Main St. A representative from EPA came out and met with Trustee Acklin. The EPA said it was not illegal to dump the debris into the hole. But the landowner is not in compliance because they have to cover the debris filled hole with 18 inches of good soil. The lawyer is waiting on a court date to take this issue to court. This issue has been going on for over 3 year.

Trustee Acklin reported that his neighbor has moved the shed that was on his property but the boards and blocks that they used to move the shed are still on his property. Trustee Acklin tried to work with the neighbors for a year to get it moved before he filed a complaint and brought the Zoning Administrator in to help with the issue.  

Trustee Haan questioned the Brown property on Lincoln. It is zoned community business but is being used as residential. He also questioned the condition of the building. Trustee Vickers said this building has been an issue for a long time.

Sewer: None

Water: Trustee Vickers reported that the fence should go up soon. She also reported that the water tower was washed and there was no rust, the fire hydrants were flushed in the spring and she gave a handout that was in the IML about drinking tap water vs bottled water.

Streets/alleys/sidewalks: Trustee Vickers wants grass or sedum planted next to Paul’s American Fine Thai.

Trustee Vickers reported that the Village will have a tree removed at 408 E. Maple. It has 5 trunks.

Budget: Trustee Haan reported that there is not a bill from RBS this month.

Business: None

Events: Trustee Esposito reported that Movie in the park was our best yet. We had 85 people attend. Next year Trustee Esposito is considering that the Village give out free popcorn and water. People can give a donation if they want and we will give that to the friends of the library if they are willing to monitor the concession stand.

The Harvest Festival is October 26th. The doors will open at 2pm. Some games will run before judging begins. Judging will be promptly at 3pm. Please bring a baked good for the cake walk.

We will set up on Saturday morning at 9am.

MAYOR: CIMOA will be held on October 24, 2019 in St. Joseph. RSVP’S are due by October 18th.

OTHER BUSINESS: Trustee Vickers reported that the crop report for the farm ground has been turned in by Mr. McMahon. A copy is on the board table for everyone to review.

Trustee Vickers and Trustee Esposito have been working on an employee handbook. Trustee Esposito will email it to everyone to review before the next board meeting.

Mayor Clements reported that the backhoe is being repaired. It was damaged during the Broadway St. project. It will cost the Village $500.00 for the insurance deductible.

Trustee Esposito is not pleased with how Broadway St turned out. Mayor Clements reported that the project came in under budget.

Trustee Esposito wants a letter sent to Mr. Mahaffey about blocking the sidewalk on Broadway St. with cars and drying racks.

MOTION TO ADJOURN:

Trustee Esposito made a motion to adjourn. Trustee Acklin seconded the motion.

All “ayes”, motion carried.

Adjourned at 8:25 PM

http://www.ogdenil.com/2019_board_minutes.html