Chambana Sun

Village of Saint Joseph Board met Aug. 13.

Here is the minutes provided by the board:

Mayor Fruhling-Voges called the meeting to order at 7:00 p.m.

The Pledge of Allegiance was said by all present.

Roll call was taken. 

Fruhling-Voges Present

Rigdon Present

McCarty Present

Wagner Present

Davis Present

Rapp Present

Others in attendance: Tiffany McElroy-Smetzer, Village Clerk; Deb Routh, Village Treasurer; Mike Peters, Village Public Works Superintendent; Luke Fisher, Public Works Assistant Superintendent; Julie Hendrickson, Village Office Manager; Jim Edenburn, Clark Dietz; Jim Page and Jeff VanBuskirk, Village Residents; and Nora Maberry-Daniels, St. Joseph Record.

MINUTES: The minutes of 7.9.19 and 7.23.19 Village Board Meeting were approved as presented. Rigdon motioned and McCarty seconded to approve the minutes as presented. Roll call vote was taken: Rigdon – Aye, McCarty – Aye, Wagner – Aye, Davis – Aye, and Rapp – Aye. Motion passed 5-0.

TREASURER’S REPORT: Routh gave the Treasurer’s Report as of July 31, 2019. Rigdon motioned and Wagner seconded to accept the Treasurer’s Report as presented. Roll call vote was taken: McCarty – Aye, Wagner – Aye, Davis – Aye, Rapp – Aye, and Rigdon – Aye. Motion passed 5 - 0.

INVESTMENT REPORT: Routh read the bids for the investments. Longview Bank rates were as follows: 3 month 2.20%, 6 month rate, 2.25%, 9 month rate 2.35%, and 12-month rate 2.35%. Busey Bank rates were as follows: 6 month 1.87 %, 9 month 1.73%, and 12 month 1.73%. Gifford rates were as follows: 3 month.40%, 6 month.60%, 9 month.80%, and 12 month 1.00%.

McElroy-Smetzer gave the Investment Report:

In the General Corp Fund:

- A new 6 month $130,000 CD will be purchased from Longview Bank.

In the Stormwater Fund:

- CD# 24615 3 month for $145,000 held at Longview Bank will be rolled;

In the Sewer Depreciation Fund:

- A new 3 month $100,000 CD will be purchased from Longview Bank.

Rigdon motioned and McCarty seconded to approve the Investments as presented. Roll call vote was taken: Wagner – Aye, Davis – Aye, Rapp – Aye, Rigdon – Aye, and McCarty – Aye. Motion passed 5-0.

BILLS: Rigdon motioned and Wagner seconded to pay the bills for the Village. Roll call vote was taken: Davis – Aye, Rapp – Aye, Rigdon – Aye, McCarty – Aye, and Wagner - Aye. Motion passed 5 - 0.

PUBLIC PARTICIPATION: No public participation.

Jim Page gave a brief overview of the OSLAD grant that he and McElroy- Smetzer had been working on. The grant application will be turned in on Thursday. The deadline is Monday, August 19th. Wagner motioned and Davis seconded to pass Resolution # 2019-4 “RESOLUTION AUTHORIZING THE EXECUTION OF OSLAD GRANT PROGRAM AUTHORIZATION (FROM OS/DOC-3), AND COMMITTING RESOURCES FOR THE COST OF THE ST. JOSEPH COMMUNITY PARK PHASE 3 DEVELOPMENT PROJECT”. Roll call vote was taken: Rapp – Aye, Rigdon – Aye, McCarty – Aye, Wagner – Aye, and Davis – Aye. Motion passed 5-0.

MAYOR’S DESK: Fruhling-Voges gave a brief explanation regarding the request to waive the subdivision requirements for the Walsh property south of the Village. Rapp motioned and Wagner seconded to approve Resolution #2019-5 “RESOLUTION WAIVING THE REQUIREMENTS OF TITLE 11, SUBDIVISION REGULATIONS” The property is identified as PIN:28- 22-15-476008, PIN: 28-22-15-476-009, and PIN: 28-22-15-476-010. Roll call vote was taken: Rigdon – Aye, McCarty – Aye, Wagner – Aye, Davis – Aye, and Rapp – Aye. Motion passed 5-0.

The next item up was the Kemper CPA contract for audit services for 2020 – 2022. The costs are: 2020 $10,850, 2021 $11,175, and 2022 $11,500. McCarty Motioned and Davis seconded to approve the contract as presented. Roll call vote was taken: McCarty – Aye, Wagner – Aye, Davis - Aye, Rapp – Nay, and Rigdon – Aye. Motion passed 4-1.

The next item was the contract with HAP industries for Christmas decorations for 2019 – 2021. The price is $2,555.38 for each of the 3 years. Wagner motioned and Davis seconded to approve the contract as presented. Roll call vote was taken: Wagner- Aye, Davis – Aye, Rapp – Aye, Rigdon – Aye, and McCarty – Aye. Motion passed 5-0.

The next item up was the approval of the Clark Dietz Professional Services Agreement for the Wastewater Treatment Plant Facility Plan for $67,630. Wagner motioned and Rigdon seconded to approve the contract as presented. Roll call vote was taken. Davis – Aye, Rapp – Aye, Rigdon – Aye, McCarty – Aye, and Wagner – Aye. Motion passed 5-0.

The next item for consideration was the “ORDINANCE REGULATING THE USE OF LANDSCAPE WASTE COLLECTIONS”. Rapp motioned and Wagner seconded to approve the ordinance as presented. The ordinance explains what items are to be collected and what is not allowed to be collected. Roll call vote was taken: Rapp – Aye, Rigdon – Aye, McCarty – Aye, Wagner – Aye, and Davis – Aye. Motion passed 5-0.

COMMITTEE REPORTS AS FOLLOWS:

FINANCE: McElroy-Smetzer gave an overview of the 1st quarter FY20 budget.

SANITARY SEWER: Fisher updated the Board on summer maintenance. 1 cell was cleaned.

PARKS & RECREATION: Peters reported that materials for the high school soccer field electrical work will be approximately $4000 after Ameren’s work. Wagner motioned and McCarty seconded to approve the purchase of materials up to $4,000. Roll call vote was taken: Rigdon – Aye,

McCarty – Aye, Wagner – Aye, Davis – Aye, and Rapp – Aye. Motion passed 5-0.

Peters reported that the materials price for the work that Ameren is doing for High School soccer scoreboard will be around $3,000. Wagner motioned and Rigdon seconded to approve the purchase of materials up to $ $3,500.00 Roll call vote was taken: McCarty – Aye, Wagner – Aye, Davis – Aye, Rapp – Aye, and Rigdon – Aye. Motion passed 5-0.

Wagner discussion Amazon deliveries after 8:00 p.m. There was discussion regarding late night (after 8) deliveries. There is nothing in the ordinances preventing this. There are no good solutions for stopping this.

Wagner discussed the water fountain at Hackler Park that was not working. BJ Hackler is donating $1,000 towards getting it fixed or a new fountain..

Wagner also discussed the bases at the Community Park and if they should be left out for the season. People have concerns regarding how hard they are to get in and out of the holders.

Wagner discussed safety nets at the ball diamonds at the Community Park. He will work with Public Works to get quotes for safety nets for all ball diamonds

Wagner requested that Public Works drag ball diamonds 1-4. Fall baseball will be starting soon.

PUBLIC HEALTH & SAFETY:

Davis reported that he wants to look at a few more items and will bring the bike parking back for a vote at a later meeting. He will also get prices on bike racks. He would like all this in place before Fall.

Davis reported that the tree with the dropped limb at Kolb Park will be taken down this week.

Davis reported that the restricted parking on South Glover during the Community Festival worked very well for the residents.

STREETS & ALLEYS: Rapp reported that there were 2 quotes to take down 15 large trees in the Village right-of-way. Michael Poor’s bid was $22,400. Bowers’ bid was $29,100. $19,000 of the tree removal will be paid from Motor Fuel Fund. Rapp motioned and Wagner seconded to accept Michael Poor’s bid of $22,400 for the tree removal. Roll call vote was taken: Wagner – Aye, Davis – Aye, Rapp – Aye, Rigdon – Aye, and McCarty – Aye. Motion passed 5-0.

BUILDINGS & GROUNDS: Nothing to report.

ATTORNEY’S DESK: Nothing to report. CLERK’S DESK: Nothing to report. OFFICE MANAGER: Nothing to report. PUBLIC WORKS: Nothing to report.

At 9:00, Wagner motioned and Davis seconded to adjourn the meeting.

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