Chambana Sun

Champaign County Board Facilities Committee met Dec. 3.

Here is the agenda provided by the committee:

Committee Members

Present: Steve Summers, Mike Ingram, Jon Rector, Charles Young, Jodi Wolken, Leah Taylor, James Tinsley, Stan Harper

Absent: None

County Staff: Dana Brenner (Facilities Director), Dan Busey (Recording Secretary)

Others Present: None

MINUTES

I. Call to Order and Roll Call

Committee Chair Stan Harper called the meeting to order at 6:31 p.m.

II. Approval of Agenda/Addenda

MOVED by Mr. Rector to approve the agenda; seconded by Ms. Taylor. Upon Vote, the Motion Carried Unanimously.

III. Approval of Minutes – November 5, 2019

MOVED by Ms. Taylor to approve the minutes; seconded by Mr. Young. Upon vote, the Motion Carried Unanimously.

IV. Public Participation

Rohn Koester addressed the board regarding Jail Cash Bond reduction and the demographics of the current Champaign County Jail population.

V. Communications

None.

VI. New Business

A. Approval of Authorization for ITB#2020-001 METCAD HVAC Replacement Project Bid Document

Mr. Brenner explained the details of the METCAD HVAC Replacement Project, which is estimated to cost around $670,000. METCAD has been involved in the process so that it can be tailored to their needs and how the project will benefit their servers, call center, and equipment. With Board approval it would be bid out the following day, bids would then be opened on the thirty first of December and then brought back to the Facilities Committee in early January. If then approved by the full County Board, the project is projected to be completed around May of 2020. Motion by Mr. Summers to approve the METCAD HVAC Replacement Project Bid Document; seconded by Mr. Ingram. Upon vote, the Motion Carried Unanimously.

B. Approval of Authorization for ITB#2020-002 Courthouse and JDC Video Security System Replacement Project Bid Document

Mr. Brenner informed the Committee that the upgrade to the Courthouse Video Surveillance System would be roughly $275,000 and that JDC would be a slightly higher cost due to the access control portion and voice monitoring through Master Control. The project will eliminate all blind spots in both locations that cause problems for staff members. Sherriff Staff and the Sherriff as well as JDC Superintendent and JDC Staff have been involved with the process to ensure that it meets their needs. Discussion followed. Motion by Ms. Taylor to approve the Courthouse and JDC Video Security System Replacement Project Bid Document; seconded by Mr. Ingram. Upon vote, the Motion Carried Unanimously.

C. Update on ITB#2019-002 JDC Roof Replacement Project

Mr. Brenner delivered an update on the JDC Roof Replacement Project. Informing the Committee that the west side of the building and the garage are being capped, which is the last step. The final deadline for completion being the 18th of December. A walk through with the provider of the EPDM rubber has been scheduled and the final warranty for the project will be created at that time as well.

D. Update on ITB#2019-004 Brookens POD 100 Roof Replacement Project

Mr. Brenner informed the Committee of the progress of the POD 100 Roof Replacement Project. The roof is complete and Advanced Commercial Roofing is currently finishing the edging around the facility. Depending on the weather the project should be complete within a day to a day and a half. Just as with the JDC roof the EPDM provider has been scheduled and the final warranty for the project will be created at that time as well.

VII. Other Business

Mr. Rector inquired about the status of the Champaign County Nursing Home sign still being in place at the drive of the University Rehabilitation Center. Mr. Brenner explained that he will be meeting this week with the company that will be making the changes to the signage and that he will have a better understanding of when it will be changed at that time, and if it will take much longer then a temporary sign may be mandated. Mr. Summers stated, that based on the amount of pages on the handout, that perhaps in the future such lengthy information be only available online unless requested by a Board Member as to not waste County money and paper. Discussion followed. Mr. Ingram inquired about the statistical information regarding how much space is used at the Juvenile Detention Center. Mr. Brenner gave information about the capacity population and the various functions of the facility, how it is used on a daily basis, and advised if there are further questions to feel free and contact Mike Williams or Keith Willis.

VIII. Presiding Officer’s Report

A. Future Meeting – Tuesday, January 7, 2020

IX. Designation of Items to be Placed on the Consent Agenda

None.

X. Adjournment

Meeting was adjourned at 6:59 p.m.

http://www.co.champaign.il.us/CountyBoard/CF/2019/191203_Meeting/191203Minutes.pdf