Chambana Sun

City of Danville Public Services Committee met May 22.

Here is the minutes provided by the Committee:

#1 Call To Order: Chairman Nichols called the Public Services Committee meeting to order at 6:02 p.m. at the Robert E. Jones Municipal Building, 17 W. Main St., Danville, Illinois.

Roll Call was answered by Chairman Steve Nichols, Vice Chairman Steve Foster, Aldermen Brenda Brown, and Dan Duncheon. Absent were Aldermen R.J. Davis, Sharon McMahon, and Tom Stone. A quorum was present. Alderman Davis arrived at 6:24 p.m.

Others Present were Mayor Scott Eisenhauer, Alderman Sherry Pickering, City Clerk Lisa Monson, City Comptroller Shelley Scott, Community Development Director David Schnelle, Corporation Counsel David Wesner, Planning Manager Christopher Milliken, Human Relations Administrator Sandra Finch, Payroll

Administrator Jamie White, Planning & Urban Services Manager Christopher Milliken, Senior Planner Tyson Terhune, Public Safety Director Larry Thomason, Risk Manager Kathy Courson, 2 audience members and 4 news media were also present.

#2 Approval Of Minutes: Chairman Nichols presented the Minutes of the regular meeting of April 24, 2018. Alderman Brown moved to dispense with the reading and asked for approval as presented, seconded by Alderman Duncheon. On the voice vote, all ayes, no nays; the motion so ordered.

#3 Approval Of Agenda: Chairman Nichols presented the agenda. Vice Chairman Foster moved for approval as presented, seconded by Alderman Duncheon. On the voice vote, all ayes, no nays; the motion so ordered.

#4 Audience Comments: - None #5 Chairman's Comments - None

#6 Approval Of Payrolls: Chairman Nichols presented Payrolls for May 18, 2018, of $70,147.97. Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Alderman Brown. After all questions were addressed, the roll call vote being:

Ayes: Aldermen Foster, Brown, Duncheon, Nichols

Nays: None

Absent: Aldermen Davis, McMahon, Stone

Motion carried 4 to O with 3 absent.

#7 Approval Of Vouchers Payable: Chairman Nichols presented Schedule of Vouchers Payable for May 22, 2018 of $260,856.96. Vice Chairman Foster moved to dispense with the reading and asked for approval, seconded by Alderman Brown. There being no questions, the roll call vote being: Ayes: Aldermen Brown, Duncheon, Foster, Nichols Nays: None Absent: Aldermen Davis, McMahon, Stone Motion carried 4 to 0 with 3 absent.

#8. City Clerk's Report - Lisa Monson, City Clerk #8-A) Items of Information

• Liquor license renewals have been sent out with June 30th expiration date

• Office has been busy with special event permits due to the nicer weather.

#9. Community Development: - David Schnelle, Director #9-A) Chairman Nichols presented a resolution adopting Economic Development Program Policy Manual for City Business Assistance Programs for CDBG Program Years 2017-2019. Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Vice Chairman Foster. Manager Milliken explained in the past the economic development program applications have been submitted through Vermilion Advantage, then the City works with Vermilion Advantage to get those applications reviewed and approved before they come to the City Council for approval. The purpose of the Economic Development Program Policy Manual is to outline the regulations and requirements of the applications and if too many applications are received, the City would have to score those and prioritize them. The City would have the program in place to utilize it for those economic development funds so the applicants would know what is eligible and ineligible as per HUD's requirements, which is similar to the housing policy manual adopted for the housing program. The funding can be used by businesses citywide and must benefit low to moderate income individuals. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Duncheon, Foster, Brown, Nichols Nays: None

Absent: Aldermen Davis, McMahon, Stone

Motion carried 4 to O with 3 absent.

#9-B) Chairman Nichols presented a resolution approving Agreement with Illinois Housing Development Authority (IHDA) for Funding the Demolition of Targeted Properties through Abandoned Property Program, Round 3, for the East Main Street Corridor. Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Alderman Brown. Manager Milliken explained the agreement is Round 3 of the Abandoned Property Program process north of Main Street and east of Griffin Street with the total awarded amount being $40,000.00. The approved targeted area for Round 2 was $71,000.00 south of Main Street. Manager Milliken added the City had to submit a certain number of addresses that were city-owned and in process for demolitions so the Round 3 program would fund a few in that area. Mayor Eisenhauer stated the total demolitions that can be done depends on asbestos abatement costs. Chairman Nichols asked if the demolitions would be done in-house and Manager Milliken responded “yes". After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Foster, Brown, Duncheon, Nichols

Nays: None Absent: Aldermen Davis, McMahon, Stone

Motion carried 4 to O with 3 absent.

#9-C) Items of Information Director Schnelle handed out two ordinances for discussion pertaining to the purchase of the Heatcraft site on East Voorhees Street which is necessary to reduce flooding in the upper Koehn Creek drainage area. The first ordinance is for the purchase of property for $1.00 at 1625 E. Voorhees Street and parcels on the south side of Voorhees Street between Koehn Drive and Fowler Avenue from Heatcraft Refrigeration Products LLC for stormwater management improvements. In order to address the environmental conditions and protect the City, a Highway Authority Agreement addressing the disposal of soil and water during excavations and an ordinance prohibiting the use of groundwater in the project vicinity are required. The second ordinance is to amend Chapter 50 of the city code pertaining to water to add language to section 50.18(B)(5) for restrictions on groundwater usage. The consensus from the Committee was to place the Heatcraft site purchase ordinances directly on the June 5th City Council agenda.

#10. Finance- Shelley Scott, Comptroller #10-A) Chairman Nichols presented a resolution authorizing Petty Cash for City Treasurer (016) and Parks and Public Property (051) and Amendment to Fiscal Year 2018-2019 Budget, to be included on the General Ledger: 1) Create 016-11000 Petty Cash in the amount of $325.00, and Increase 001-016-00-54099 Other Expenditures by $325.00, and 2) Create 051-11000 Petty Cash in the amount of $20.00, and Increase 001

051-00-54099 Other Expenditures by $20.00. Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Alderman Brown. Comptroller Scott explained the resolution is part of the audit readiness review and the petty cash funds were not on the books and a part of the general ledger. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Brown, Duncheon, Davis, Foster, Nichols

Nays: None Absent: Aldermen McMahon, Stone

Motion carried 5 to 0 with 2 absent.

#10-B) Items Of Information #10-B-1) Risk Manager Monthly Report – Kathy Courson, Risk Manager April 2018 Statistics were presented stating Blue Cross/Blue Shield of Illinois and Health Alliance Insurance Premiums for employees, firefighter duty disabilities and police duty disabilities, and incentives which totaled $321,653.87, for retirees $43,590.28, and for Library Employees $14,632.60; April claims for Worker's Compensation totaled seven, and there were eight Liability claims submitted. The total cost of health premiums in April 2018 totaled $379,876.75 and the total cost of health premiums for April 2017 totaled $389,809.52.

Mayor Eisenhauer distributed an informational chart on the Human Resources Transition Plan and explained how the job duties of Bill Westphal, former Human Resources Administrator, have been transitioned to the Finance Division as the position was eliminated in the fiscal year 2018-2019 budget. Mr. Westphal is currently working part-time as the Freedom of Information Act (FOIA) Officer for the Police Division and will continue to oversee the Board of Fire and Police Commissioners with Probationary Testing, Probationary Process, Commission Meetings, Police and Fire Physicals, Police Employment Records, and Fire Employment Records. Intent to Hire, Phone Lists, Building Access (Keys), and Holiday Schedule will be done through Mayor Eisenhauer's office. All Federal and Professional Hire Background Checks and Job Fairs will be done by Comptroller Scott. Job postings, Job Descriptions, Reference Checks, Telephone Inquiries and Applications will be done by Cassie Rhodes, Accounts Receivable Administrator. Drug Screens, CDL Drug Screens, Drug Policy, FMLA, Sexual Harassment Policy, HIPAA, and Job Fairs will be handled by Kathy Courson, Risk Manager. Unemployment, HR Report to Public Services Committee, EEOC Reporting, Background Checks, and Job Fairs will be handled by Jamie White, Payroll Administrator.

#10-B-2) Human Resources Monthly Report – Jamie White, Payroll Administrator Administrator White presented the Personnel Report as of May 22, 2018, stating 231 employees eligible for benefits and 44 part-time/seasonal/temporary/intern employees, with five new hires, one transfer, and five separations. Applications are being accepted for part-time Mechanical Inspector, Engineer II, Bus Mechanic, Program Support Specialist, Public Works Laborer and Extra Board Bus Drivers are on-going.

#10-B-3) Additional Items of Information

• Comptroller Scott announced the auditors will begin June 4th on the Fiscal Year 2017-2018 Audit.

• Comptroller Scott also reported the Finance Division will be transitioning to a new software called Tyler Cashiering which will be replacing the Revenue Collections Module software which will give us the capability to manage the delinquent sewer accounts.

#11.Fire- Larry Thomason, Public Safety Director #11-A) Items of Information Monthly Incident Report for April 1, 2018, through April 30, 2018, was presented, stating 215 total incidents were recorded and total estimated loss in fires was $67,641.00. There were 24 fire incidents, of those, 5 were building fires. There were 127 rescue or EMS incidents which accounted for 59% of the service. Breaking that down, 84 were EMS calls, four were motor vehicle accidents with injuries, and there were 39 medical assists. The Fire Division responded to seven overdoses during the month of April 2018.

#12.Human Relations - Sandra Finch, Administrator #12-A-1) Items of Information

Administrator Finch reported that for the period of April 17, 2018, through May 21, 2018, the office handled 42 complaints, which consisted of 16 police complaints, 3 complaints against other city

employees, 14 employment complaints, 6 housing complaints, and 3 public accommodation complaints. Administrator Finch announced Community Day will take place July gth in Lincoln Park beginning at 2:30 p.m.

#13. Information Technology – Agnel DSilva, Administrator

#13-A) Items of Information

In Administrator DSilva's absence, Mayor Eisenhauer reported computer viruses are spreading with many from outside the country. Administrator DSilva is working to reduce and eliminate e-mails coming from other countries and he asked everyone to contact Agnel if anyone needs to communicate with someone outside of the country. He also reported Administrator DSilva and Aaron Weaver have been working on new technology at Danville Stadium and to enable live streaming of all Danville Dans baseball games, which is part of the agreement with the Prospect League membership.

(#14.Legal – Dave Wesner, Corporation Counsel #14-A) Chairman Nichols presented an ordinance amending Chapter 103 of the City Code Pertaining to Public Nuisance Motor Vehicles, to amend language in Section 103.08(A) Penalties to read “The administrative penalty shall be in the amount of $500 for the owner's first offense; and, $750 for the owner's second offense and any subsequent offenses. The progressive penalties hereunder penalty shall be imposed upon the owner regardless of whether subsequent offenses involve different motor vehicles. In addition to the administrative penalty imposed herein, the owner of record shall be responsible for all applicable towing and storage fees." Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Alderman Brown. Corporation Counsel Wesner reviewed the changes and stated when the penalty was increased to $750.00 from $500.00 for the second and subsequent offenses, an unfortunate and unintended consequence had offenders abandoning their vehicles with the towing companies and walked away altogether. It was not deterring repeat offenders. He feels the reduction in the fine amount will prevent repeat offenders and people are better able to pay $500.00 and it is high enough to keep repeat offenders to a minimum. After all questions were addressed and there being no further discussion, the roll call vote being: Ayes: Aldermen Davis, Foster, Brown, Nichols Nays: None Absent: Aldermen McMahon, Stone, Duncheon Motion carried 4 to O with 3 absent.

#14-B) Chairman Nichols presented an ordinance amending Chapter 133.03 of the City Code Pertaining to to Curfew to amend language to Section 133.03(A) It is unlawful for a person less than 18 16 years of age to be present at or upon any public assembly, building, place, street or highway: (1) Between 11:00 10:00 p.m. Friday and 6:00 a.m. Saturday; (2) Between 11:00 10:00 p.m. Saturday and 6:00 a.m. Sunday; and (3) Between 10:00 9:00 p.m. on Sunday through Thursday, inclusive, and 6:00 a.m. on the following day, delete language in previous Section (B) with Section (C) now becoming Section (B). Alderman Brown moved to dispense with the reading and asked for approval, seconded by Vice Chairman Foster. Corporation Counsel Wesner stated the reason for changing the curfew year around was due to prevent juveniles from getting themselves engaged in criminal activity, but also as a protection for them. The temporary curfew was beneficial the last two summers so as the summer approached the thought became why not make it permanent. He sees citations for curfew on a regular basis and year around. Mayor Eisenhauer stated there are exceptions to the curfew such as when the youth is at a structured activity or job, they must return home afterwards by a direct route within 30 minutes. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Davis, Foster, Brown, Duncheon Nichols

Nays: None

Absent: Aldermen McMahon, Stone, Duncheon Motion carried 4 to 0 with 3 absent.

#14-C) Items of Information - None

#15. Police - Larry Thomason, Public Safety Director #15-A) Items of Information

•Danville Police Division Monthly Report for April 2018 was presented. There were 166 total adults arrested and 36 juveniles arrested or detained with a grand total of 2,625 calls for service. Director Thomason noted domestic disturbances were at 272, civil disturbances at 120, and false alarm calls at 117. There were 425 traffic stops made during the month of April with 327 uniformed traffic citations issued. There was one overdose call handled by the Danville Police Division.

•Director Thomason announced results of the Distracted Driving Campaign, awarded from IDOT through the Highway Safety Grant, which took place ten days of details for a total of 77 hours. There were 116 traffic stops, 135 enforcement actions taken broken down as follows: 77 distracted driving (cell phone use), 17 speeding, 15 no insurance, 7 seat belt violations (included front/back and child restraint), 2 warrants of arrest, 2 suspended/revoked, 4 no valid drivers license, and 5 miscellaneous IVC violations.

#16 Closed Session was not needed.

#17 Committee Members' Comments

Alderman Davis asked Director Thomason if the curfew amendment would put an undue burden on the police officers and Director Thomason responded no, if the curfew changes are approved by the Council, it will be a tremendous help to the Police Division. He stated with parents and legal guardians actively participating in the curfew, it helps police officers focus directly on criminal type cases and more calls of service as opposed to checking on young people to make sure they are safely at home. He added when young people are in a group and there is peer pressure, often times they are put into a situation.

#18 Adjournment

There being no further business to discuss, the meeting was adjourned by Chairman Nichols at 7:17 p.m. following a motion by Alderman Brown and a second by Vice Chairman Foster.

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