Chambana Sun

Mahomet Board of Trustees Study Session met November 14.

Here is the minutes provided by the Board:

The Village of Mahomet Board of Trustees met, Tuesday, November 14, 2017 at 6:12 p.m. following the Special Board meeting at the Village of Mahomet Administrative Offices, 503 E. Main St., Mahomet, IL.

Members Present: Bruce Colravy, Dave Johnson, Andy Harpst, Don Lynn, and Bill Oliger

Members Absent: Brian Metzger

Others Present: Village President Sean Widener, Village Administrator Patrick Brown, Village Clerk Cheryl Sproul, Chief of Police Mike Metzler, Village Planner Abby Heckman, Community Development Director Kelly Pfeifer, and Jim Evans Village Attorney

Call To Order/Pledge Of Allegiance/Roll Call:

Due to the pledge being recited at the Special Board meeting it was not recited again.

Public Participation:

None.

Ordinances, Resolutions And Other Actions:

Finance Department:

Treasurer’s Report:

Brown stated Schacht was absent and attending a conference. Brown reviewed the prepared Treasurer’s Report.

Brown reviewed the major revenue and expenses and highlighted the major factors that influenced them.

Oliger moved, Lynn seconded, “To Place The Treasurer’s Report On The Consent Agenda For The November 28, 2017 Board Meeting.” Roll Call: All Yes. Motion carried.

An Ordinance Levying Taxes For The 2017-2018 Fiscal Year Of The Village Of Mahomet, Illinois:

An Ordinance Levying Taxes For Street And Bridge Purposes For The 2017-2018 Fiscal Year Of The Village Of Mahomet, Illinois:

Brown stated he was going to discuss both of these together. Brown noted that these ordinances had been discussed last month when the Board passed the tentative Tax Levy and stated nothing had been changed so the prepared documents in the packet contained the permanent numbers.

He noted a public hearing would be held at the November 28th Board meeting, so these Ordinances would be on the Regular agenda and considered for approval at that time.

Community Development/Planning:

An Ordinance Concerning Amending The Zoning Map Classification For 0.51± Acre Of Land, Commonly Known As 106 E Oak Street And 407 S Walnut Street, In The Village Of Mahomet, Champaign County, Illinois (Village R-2 Two-Family Residential District To Village C-1 Neighborhood Commercial District):

Heckman reviewed the location of the subject property. She stated the subject property currently housed rental property. Heckman noted the owner is requesting the zoning be changed from R-2 to C-1. The applicant wants to have options for the future, but currently there were no plans for change at this location.

Heckman noted PZC held public hearing and recommended approval.

Trustee Oliger asked who owned it. Heckman stated it is owned by Kevin McClure.

Pfeifer stated it had been staff’s desire historically to rezone property along Route 150 to commercial to make more commercial property available. She stated the request was for neighborhood commercial.

Pfeifer added that more and more people are learning they need to be ready for opportunities rather than try to hurry to meet the needs of potential developers/owners.

Harpst stated that was a compliment to staff, that they are providing the public with education and assisting them in getting the most out of their investments.

Harpst moved, Oliger seconded, ‘To Move An Ordinance Concerning Amending The Zoning Map Classification For 0.51± Acre Of Land, Commonly Known As 106 E Oak Street And 407 S Walnut Street, In The Village Of Mahomet, Champaign County, Illinois (Village R-2 Two- Family Residential District To Village C-1 Neighborhood Commercial District), To The Consent Agenda For The November 28, 2017 Board Meeting.” Roll Call: All Yes. Motion Carried.

An Ordinance Concerning Amending The Zoning Map Classification Upon Annexation For 20± Acres Located At 307 N Prairieview Road And Undeveloped Land Located Immediately West Of Lake Of The Woods Apartments In Champaign County, Illinois

Pfeifer stated this is the zoning request for the same property that was identified during the Public hearing for the annexation agreement at the Special Board meeting that preceded this meeting.

She noted the Plan and Zoning Commission considered and heard public comment and questions at its Nov. 7th meeting. She stated most people were concerned that this development was going to be an extension of the current apartment complex.

Pfeifer stated she explained to them that this was not an extension of the current apartments but would be single family detached homes.

Johnson moved, Harpst seconded, “To Place An Ordinance Concerning Amending The Zoning Map Classification Upon Annexation For 20± Acres Located At 307 N Prairieview Road And Undeveloped Land Located Immediately West Of Lake Of The Woods Apartments In Champaign County, Illinois On The Consent Agenda For The November 28, 2017 Board Meeting.” Roll Call: All Yes. Motion carried.

A Resolution Authorizing The Execution Of An Annexation Agreement With Lake Of The Woods, LLC:

A public hearing was held at the Special Board meeting held prior to this meeting. Pfeifer stated staff is requesting this be placed on the regular agenda at the November 28th Board meeting.

Pfeifer stated part of the sale contract for the undeveloped 10 acres was the approval of the Annexation Agreement. She reviewed the conditions of the agreement as follows: Highlights of the annexation agreement:

1. Assures immediate annexation of the vacant 10 acres.

2. Pre-approves the creation of two (2) subdivided lots to facilitate a sale of the undeveloped portion of the land.

3. Delays annexation of Lake of the Woods apartment land; provides time for the owner of the complex to make rent accommodations to address the application of Village real estate taxes; and, rebates the Village’s share of real estate taxes for three years after annexation.

4. When annexed into the Village, it secures compliance of the existing apartment complex relating to density, setbacks, parking spaces, stormwater regulations, private access, site circulation, etc.

5. Secures that the west half of the apartment complex site has drainage partially managed via the development of Prairie Crossing South.

6. Effectively releases the property from its non-compliance status with the County concerning density.

7. Assures a sidewalk will be constructed along the frontage of Prairieview Road.

Pfeifer stated she had been in discussions concerning the impact of this area with Parks and Rec and the Police Dept.

Pfeifer stated once developed she estimated $14,000 in additional Village revenue once it is developed.

She stated if the zoning was not approved this proposed development will not happen.

Brown stated the agreement would rebate their $14,000 property taxes for 3 years.

Johnson asked if the Village would have more authority to be sure the current units are more livable than they are now. He referenced one of his church members who just moved out of there due to a large amount of black mold.

Pfeifer stated it would be more beneficial to have something that already looks like it is part of the Village be held to Village standards.

Pfeifer stated the current management was easy to work with and were willing once they understood what was required.

Widener stated it has been stated previously that this Board was in favor of growth and have numbers match the services.

Brown stated he was in favor to give them notice and annex before the next census.

Pfeifer stated she did not expect this issue to be on the Consent Agenda but requested it be part of the Regular Agenda for the November 28th Board meeting.

A Resolution Concerning The Preliminary Plat For Vision South First Subdivision:

Heckman reviewed the location of the subject property stating it was a two lot subdivision and an extension of Patton Drive. She noted this would continue Patton to the east, north and south. She stated the north portion was currently zoned commercial and the south portion was currently zoned commercial and residential.

She had included a prepared Resolution based on PZC recommendation, had been included in the meeting packet for the Board’s consideration.

Lynn moved, Colravy seconded, “To Place A Resolution Concerning The Preliminary Plat For Vision South First Subdivision On The Consent Agenda For The November 28, 2017 Board Meeting.” Roll Call: All Yes. Motion carried.

Zoning Text Amendment – Animal Uses – Discussion:

Heckman stated PZC held a public hearing at their Nov. 7th meeting.

She noted Staff was recommending changes to the current definitions and recommended several additional definitions be included in the Ordinance. She noted additional standards had been proposed to address noise and smell.

She noted that there was only one descending vote at PZC. One Commissioner showed concern over the definition of animal.

Heckman stated she believed the current ordinance addressed the definition of domestic pets.

Heckman stated there are currently 3 businesses with outdoor storage and that only 1 business would not meet the distance requirement but had a permit on file, which would allow them to continue unless they should make changes to the property/business.

Staff stated they did not expect the Ordinance to be prepared for this meeting and expected approval on the regular agenda of the Nov. 28th Board meeting. Colravy moved, Harpst seconded, “To Place An Ordinance Amending The Zoning Ordinance Of 2002, As Amended, By Adopting The Animal Care/Building Use Text Amendment Of 2017 On The Consent Agenda For The November 28, 2017 Board Meeting.” Roll Call: All Yes. Motion carried. (Please note: after the meeting it was discovered that since this had been advertised as “Discussion”, this Ordinance was placed on the Regular Agenda of the Nov. 28th Board meeting.)

Administrator’s Report:

Departmental Reports:

Water/Wastewater:

Brown stated Heid had an inspection by the awarding body for the award nomination he had received.

Lynn stated he had been asked by a resident where they take the waste from the Wastewater Plant when it is remove. It was explained that the Village enters an agreement with company that comes and removes the sludge and applies it to a field in the area.

Transportation:

Brown stated Leaf Collection has been going well. He noted that crews technically started a week early due to residents being early putting out their leaves. Brown noted that this week had been a heavy volume week and next week will be a busy week since there are holidays on Thursday and Friday.

Brown stated they are polling employees to see who might want to work Friday. So there may be collection on Friday, but it was not definite.

Brown stated the Crack sealing project was due to start but has been delayed until Spring due to the rain that occurred. Widener complimented Crowley on making a good decision to start early with leaf collection.

Parks And Recreation:

Brown stated Turkey Trot deadline was today to register and receive a t-shirt. Waldinger had noted in his report that the response was better than last year to date.

Police/ESDA:

Metzler stated Officer Favot is doing well but he is out sick today. Metzler stated he will work 11 a.m. – 7:00 p.m. with Wed. and Thursday off until the end of the year and then the shifts would be revisited.

Engineering:

Brown stated it had been good to have accessibility to someone who can provide the work that needs done.

Brown stated Hedrick would be attending a class on Tuesdays and Thursdays for the software that was purchased.

Economic Development/Planning:

Pfeifer stated this report included her quarterly report.

Pfeifer reported building permits were off pace from last year, and attributed that to no zero lots available.

She stated she believed Harvest Edge had begun packaging lot sales and should see some activity there.

She stated the developer for the extension of Hunter’s Ridge would not be able to finish streets until next building season. She stated they would be continuing to do some site work.

Brown stated Pfeifer and her staff are doing an awesome job keeping projects going and pairing projects and people together.

Brown stated Team Wireless was open and a permit had been issued for an Edward Jones.

Pfeifer stated Sangamon School had sold.

Pfeifer reported Eastwood Plaza had changed ownership and would be working to bring the development into compliance.

Mayor’s Report:

November Meeting Calendar:

Widener stated the November Board meeting would be held November 28, 2017 at 6:00 p.m. He wished everyone a Happy Thanksgiving.

Widener stated Trunk or Treat was another success.

Widener stated the Skate on Main in January has had a lot of interest. He reminded everyone of the Turkey Trot on Thanksgiving Day.

Widener stated he had attended the ribbon cutting for the Champaign County Housing Authority’s new residential complex. He stated all 18 units have been filled. He noted the units are beautiful. He stated the overall investment in the complex was $3.6 million.

Widener stated staff had been working on a downtown TIF that would include the Main Street and include Eastwood. He noted they had met with a TIF consultant. Widener stated we cannot forget our established commercial areas.

New Business:

Johnson asked about the Bicentennial event. Widener stated the flag raising would be December 4th at noon. Widener stated they are looking to include more local involvement.

Harpst stated he wanted to mention Ferdie Williamson celebrated his 96th birthday and added that Williamson was one of the founding members of the Legion post and one of their best fish fryers.

Widener reminded everyone to RSVP to Village Holiday Party the deadline is Friday, the 17th.

Adjournment:

Johnson moved, Harpst seconded, “To Adjourn At 7:28 p.m.”. Roll Call: All Yes. Motion carried.

http://www.mahomet-il.gov/vertical/Sites/%7B8D137460-5EE3-4B54-9DF0-146867CF080D%7D/uploads/11-SS_11142017_minutes_Combined_Study_Session_as_approved.pdf