Chambana Sun

Village of Tolono Board of Trustees met July 18.

Here is the minutes provided by the Board:

A meeting of the Village of Tolono Board of Trustees (“Board”) was held on Tuesday, July 18, 2017 at 6:30 p.m. Trustees Vicki Buffo, Jacquie Miller, Anna Morris, Ryan Perry, Jared Ping, and Terrence Stuber were present. Others present were President Rob Murphy, Clerk Dixie Phillips, Treasurer Robert Kouzmanoff, and Public Works Department (“PDW”) Supervisor Matt Craven. Chief Raney arrived at approximately 8:30 p.m.

President Murphy led those present in the Pledge of Allegiance and Trustee Stuber gave the Invocation.

Public Comments: Marlene Breen – 707 Marshall – asked that her street between 3rd & 4th at Marshall be blocked off for their annual block party on Saturday, July 29, 2017 from 4 to 9 p.m. President Murphy asked Mr. Cravens to drop off the barricades to Ms. Breen on Friday.

John Moore – 203 S Bourne – addressed the Board concerning the nuisance problems and was shocked that nothing had been done for a while. He also stated that he reviewed three or four ordinances and that they all stated the same thing only somewhat differently. President Murphy said the Board is working on getting ordinances codified. Mr. Moore also referred to the e-mail he sent to the Board on July 13, 2017 in which he outlined various properties that needed work.

Greg Gibbs asked about the water condition. He was told that the chlorine level is staying pretty level and that the lines are being flushed two or three times a week. President Murphy said the Board needs appropriations before looping the lines and redoing the hydrants project.

A lady, whose name was not mentioned, said her water still smells rotten and asked if the water is safe to drink yet and that currently showers are only taken with Tolono water. Mr. Craven advised her that the water passed the bacteria test and explained the reason some of the water may be bad and said that her water will be tested to see if it’s safe.

Public Works: Mr. Craven reported on the status of 512 W Austin; the cost of DJ Stewart rebuilding the hydrant at Holden & Linden Streets for $1,150 and then the Village employees could learn how to rebuild hydrants themselves; the cost of replacing the hydrant at Holden & Linden Streets for $950, but the Village has to supply the hydrant which would be thousands more on top of that; and that Treasurer Kouzmanoff got pricing and an application for the Village to join Illinois Rural Water Association. Mr. Craven also said he would like to get going on the street repairs and that he would like to rent a grinder for $3,000 per month and then rent a roller stating that the Township does not have one to rent to the Village. President Murphy asked Mr. Craven if they had bids for the MFT project and was told yes and that he only needs the rental items. Mr. Craven also said he would not put workers in harms-way when cutting down trees and that if he’s not comfortable with taking down a tree, he will not do it; that they’ve been picking up brush from last week’s storm and dump is getting full. President Murphy said he told them the Village could rent a chipper and take smaller stuff to recycling center. Ms. Gibbs told the Board that Habitat for Humanity will take all the wood we can give them to make money.

Trustee Perry asked if the Village was still watering the police station and Mr. Cravens said no. Mr. Craven said the Village will replace the trees that are the buffer between the police station and the neighbors. Trustee Perry advised the Board that the landscaping will be on the punch list. Mr. Craven asked if the PWD would have to maintain yard at the police station and was told yes. President Murphy will have Farnsworth deduct the landscaping and replace the soil.

Reports: No engineers present.

Trustee Perry reported on the status of the police station.

The following furniture bids were opened to supply 50 chairs, five work stations and six tables for the new police station:

Rogards: $23,974 including labor of $440;

Midwest Office: $22,600.52 includes labor of $1,675;

TechlLine Studio: $31,915.80 including labor & delivery; and

Stocks: $21,021 includes labor & delivery

Trustee Buffo said she will not vote a five-digit figure for 50 chairs and does not believe casters are necessary; Trustee Stuber agreed with her. Trustee Ping suggested 35 chairs. Trustee Perry made a motion with a second by Trustee Miller to accept Stocks’ bid not to exceed $21,021, to reduce the number of chairs to 35, and to remove the castors from the chairs. A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo - No Jacquie Miller – Yes Anna Miller – No Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

President Murphy advised the Board that he had been at a meeting an heard about Barbeck Communications, who has installed phone systems and camera systems in schools and various entities and that he is interested in getting I phones for the Village.

Treasurer: Mr. Kouzmanoff suggested I phones as well and said that once the police are out of the Village Hall that the internet should get better. He said that with I phones, each Board member and each police officer would have their own phone numbers. President Murphy asked Mr. Kouzmanoff to have numbers for the next Board meeting, suggesting Barbeck and Consolidated, as well as exploring Skype for business at $18 per individual.

Bills/Warrants: Trustee Buffo made a motion with a second by Trustee Ping to pay bills. A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo – Yes Jacquie Miller – Yes Anna Miller – Yes Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

Sewer Credit: Trustee Ping made a motion with a second by Trustee Miller to approve a $41.06 sewer credit for Collin Davis at 409 Pamela Drive. A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo – Yes Jacquie Miller – Yes Anna Miller – Yes Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

Police: Chief Raney was at a search and rescue meeting. Trustee Ping advised the Board that the Village will need to purchase new radios again. President Murphy said he would like to have body cams for all police officers. Trustee Stuber asked when radios will be needed and Trustee Ping said no date was set yet for mandatory compliance. The Board was also advised that police officers are now checking and logging items being illegally dumped at the recycle center which narrows down the time line to search the camera.

Minutes: Trustee Perry made a motion with a second by Trustee Buffo to approve the July 5, 2017 minutes; motion carried.

Old Business: President Murphy asked Mr. Miller about vacating an alley and was told that it could be put on the next agenda for a vacation of alley and the Village retains a generic kind of easement for approximately $300. The Board asked Mr. Weiss if he would pay for it and Mr. Weiss said he’d pay $150 but has been told there was no charge for the other property owners’ vacation. He also said the neighbor behind him does not want a part of the alley. Mr. Kouzmanoff will check with Mr. Weiss’ neighbor and report back to the Board.

New Business: Trustee Perry made a motion with a second by Trustee Buffo to approve the special permit for It’ll Do on August 5, 2017 for the charity run for Steve Bonner; motion carried. Trustee Stuber made a motion with a second by Trustee Miller to donate the $50 fee to Wishes on Wheels. A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo – Yes Jacquie Miller – Yes Anna Miller – Yes Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

Trustee Stuber made a motion with a second by Tustee Miller to approve Ordinance 2017-14, An Ordinance Approving Intergovernmental Cooperation Contract (with the Illinois Municipal League Risk Management Assoc.) A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo – Yes Jacquie Miller – Yes Anna Miller – Yes Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

The Police Officers’ Union Contract was tabled to the next Board meeting.

The amendment to the Liquor Ordinance and approval of a new liquor license will be removed from the agenda.

Trustee Perry made a motion with a second by Trustee Stuber to approve Ordinance No. 2017-13, Annual Appropriation Ordinance for Fiscal Year 2018. A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo – Yes Jacquie Miller – Yes Anna Miller – Yes Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

Nuisance/Tickler: Trustee Perry asked if the Village could have the property on Rt. 45, as you come into town, sided or painted and was told no aesthetics can be done, only debris, i.e. cars, etc. Trustee Perry asked if letters can be sent to the resident owners and was told yes. Mr. Miller said the Village could do mini TIF grants under $10K and Trustee Stuber asked about commercial property being used as residential property.

Trustee Buffo said Mr. Moore’s e-mail had some very valid points and Trustee Morris suggested the Board find someone to serve as Zoning/Bldg. Official. President Murphy said Mr. Cravens is able to do that now and Mr. Cravens said he would rather not.

President Murphy said to send second letters to homeowners that have not complied with nuisance ordinances and to send another letter to those who have received two letters a 30-day limit letter. The Village will then bundle properties to save money if they go to court. The properties from Mr. Moore’s e-mail are to be added to the nuisance list if not already on there.

Chief Raney said 121 1⁄2 E Daggy has been given a 7-day notice to evict but has not been through court procedure to get him off the property. Mr. Miller reported that no fee can be charged to homeowners unless allowed by State statute and that the cost for court action could be huge if someone fights.

Miscellaneous: President Murphy asked about the gas tax and Mr. Miller will look into it

The Board gave Mr. Kouzmanoff permission to attend the IML conference and he will be able to flex the hours for Sunday.

Executive Session: Trustee Buffo made a motion with a second by Trustee Stuber to enter into Executive Session for the Consideration of a motion to enter into Executive Session for the limited purposes of discussing the hiring, performance, compensation and/or employment of one or more Village employees at 9:20 p.m. A roll call vote was taken and the following votes were cast passing the motion:

Vicki Buffo – Yes Jacquie Miller – Yes Anna Miller – Yes Jared Ping – Yes Ryan Perry – Yes Terrence Stuber - Yes

The Board took a break and Clerk Phillips was asked to leave the meeting.

At 9:40 p.m. in Open Session, Clerk Phillips read her letter of resignation effective August 1, 2017.

AT 9:42 p.m., Trustee Perry made a motion with a second by Trustee Miller to adjourn the meeting; motion carried.

http://tolonoil.us/wp-content/uploads/2017/08/2017.07.18-Minutes.pdf