Chambana Sun

Mahomet Board of Trustees met Aug. 18.

Here is the minutes provided by the Board:

MEMBERS PRESENT: Bruce Colravy, Dave Johnson, Andy Harpst, Bill Oliger and Brian Metzger

MEMBERS ABSENT: Don Lynn

OTHERS PRESENT: Village President Sean Widener, Village Administrator Patrick Brown, Village Clerk Cheryl Sproul, Village Treasurer Jeanne Schacht, Chief of Police Mike Metzler, Eric Crowley Transportation Superintendent, and Village Attorney Jim Evans

CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL

President Widener called the meeting to order at 6:00 p.m. After the Pledge of Allegiance, Roll Call was taken and a quorum was present.

PUBLIC PARTICIPATION:

None.

DISCUSSION ITEMS:

DISCUSSION OF ASH TREE REMOVAL PROJECT:

Brown stated he wanted to discuss this issue tonight, but the action would be taken at the July 25th Board meeting. He stated bids would be opened July 20th and anticipated this project completed over a 3-year period or maybe it could be done in 2 years.

Brown stated the bids were prepared to group the size of the trees together for bidding.

He stated the trees were categorized by size and there would be a bid for each category. He stated it could fluctuate if there are residents who have been treating or want to treat their trees to try to save them.

Metzger asked what can be done with the infected tree. Brown stated there are not requirements anymore on how to dispose of them. Johnson asked what the contractor will do with them, Brown stated it is up to the contractor.

Johnson asked if there would be any road closed for this project. Brown stated he did not anticipate any road closures. Crowley stated there might be an instance that there might be one lane in order to drive around a truck, but he did not think any of the trees have diameters large enough that would warrant closing a street in order to remove it.

Brown stated staff would be conscience of access. He stated the highly concentrated areas are newer subdivisions due to a tree program the Village conducted years ago. He noted a lot of ash trees were planted at that time.

Johnson was concerned about interrupting the bus routes and Brown stated he would make sure the contractor started after the bus routes were completed.

Brown added that letters would be sent out prior to removal in order to make residents aware of what would be happening in their neighborhood.

ORDINANCES, RESOLUTIONS AND OTHER ACTIONS:

FINANCE DEPARTMENT:

TREASURER’S REPORT:

Schacht reviewed her prepared report and highlighted several items, including revenues and expenditures. She also reported on payments from the State.

Schacht reported the money received from the State’s Local Debt Recovery Program. She stated a list of unpaid water/sewer bills were submitted to the State and if the person had a tax refund, or lottery winnings or any other money reimbursed by the State the amount of their bill plus a fee was taken from this money and submitted to the Village for the unpaid bill.

Schacht stated the total received from video gaming was $11,000.

Schacht stated she had received the State payments for May and June.

Metzger moved, Johnson seconded, “To Place The Treasurer’s Report On The Consent Agenda For The July 25 2017 Board Meeting.” Roll Call: All Yes. Motion carried.

BILL LIST

She reviewed the additional bills and the highlighted the large payments being made for projects.

Harpst moved, Oliger seconded, “To Place The Bill List On The Consent Agenda For The July 25, 2017 Board Meeting.” Roll Call: All Yes. Motion carried.

FINANCE DEPARTMENT:

A Resolution Approving Membership In The Illinois Municipal League Risk Management Association And Authorizing The Execution Of An Intergovernmental Copperation Contract Between The Village Of Mahomet, Illinois And The Illinois Municipal League Risk Management Association:

Brown stated the IMLRM had updated their normal terms for insurance. He stated they revised their contract to reflect 120 days’ notice if the Village wants to terminate the insurance.

Widener stated the IMLRM made these revisions in order to be in line with the market.

Schacht stated the Village had been in this program since 1986. She noted the last agreement was signed in 2003. Schacht stated she had found their people very easy to work with and received great service and they are good to work with and very responsive when she needs answers to questions or files a claim.

Colravy moved, Oliger seconded, “To Place A Resolution Approving Membership In The Illinois Municipal League Risk Management Association And Authorizing The Execution Of An Intergovernmental Cooperation Contract Between The Village Of Mahomet, Illinois And The Illinois Municipal League Risk Management Association On The Consent Agenda For The July 25, 2017 Board Meeting.” Roll Call: All Yes. Motion carried.

TRANSPORTATION DEPARTMENT:

A Resolution Authorizing The Purchase Of A 2017.5 John Deere 6130m Tractor From Ahw John Deere For A Total Amount Of $38,609.26:

Crowley stated this is the first purchase made through the agreement that was passed last month. Crowley noted he would be trading in the tractor that is 10 years old. He stated he received $52,000 trade in value for the tractor and the balance due would be $38,609.26. He stated $40,000 had been budgeted for this purchase.

Crowley stated this tractor is a little longer and heavier, which will be a plus during snow plowing. He noted that this tractor would be used a lot.

Harpst moved, Metzger seconded, “To Place A Resolution Authorizing The Purchase Of A 2017.5 John Deere 6130m Tractor From Ahw John Deere For A Total Amount Of $38,609.26 On The Consent Agenda For The July 25, 2017 Board Meeting.” Roll Call: All Yes. Motion Carried.

A Resolution Awarding A Contract Of Services To Illiana Construction For Paving The Parking Lot At The Public Works Facility For A Total Of $17,387.50:

Crowley stated $50,000 had been budgeted to do some work on the parking lot at the Public Works and Recreation facility. He stated he would be able to use some of the leftover pug but would not have enough to do the entire parking lot. He stated the intent was to do this project in September. He received quotes for 12 hours of paving and when the 12 hours were used up the project would stop and he would continue at a later date.

Crowley stated they tested the process around the salt shed and it had held up well. He stated staff was trying to be as cost effective as possible.

Johnson moved, Colravy seconded, “To Place A Resolution Awarding A Contract Of Services To Illiana Construction For Paving The Parking Lot At The Public Works Facility For A Total Of $17,387.50on The Consent Agenda For The July 25, 2017 Board Agenda.” Roll Call: All Yes. Motion carried.

ADMINISTRATOR’S REPORT:

AN ORDINANCE ESTABLISHING THE POSITION OF ENGINGEER III:

Brown stated the position needed to be created because when the PW Director was hired the Engineer position was eliminated.

Harpst moved, Colravy seconded, “To Place An Ordinance Establishing The Position Of Engineer Iii On The Consent Agenda For The July 25, 2017 Board Of Trustees Meeting.” Roll Call: All Yes. Motion carried.

DEPARTMENTAL REPORTS:

PARKS AND RECREATION:

Brown stated the Food Truck Friday was well received, with an estimated 150 in attendance. Brown stated Parks and Recreation Director Waldinger stated they planned on using the park for other events.

Johnson asked how many trucks participated. Brown stated there were supposed to be 4 but one did not show.

POLICE/ESDA:

Metzler stated the department had been busy. He stated there had been an armed robbery at one of the newly annexed property. The perpetrator had been apprehended in another county shortly after the robbery. The suspect had been connected to other robberies.

ECONOMIC DEVELOPMENT/PLANNING:

Brown stated a letter was sent out to surrounding properties stating that the developers of Hunter’s Ridge was going to request a rezoning. He stated the applicant had pulled the request previously. Brown stated the new request would probably include R-3, R-1 and RU.

MAYOR’S REPORT:

JULY MEETING CALENDAR:

Widener reminded everyone about the August 1st Meet and Greet at 6:00 p.m. He stated he would be working with Clerk Sproul and Mahomet Citizen Editor Fred Kroner for the website and the newspaper.

Widener stated the CIMOA meeting is Thursday, July 20th in Monticello. He noted he had made a reservation for himself, but cannot attend so offered the spot to anyone who wanted to go in his place.

The ribbon cutting for YOYOs was discussed. It is scheduled for 5-7.

Widener stated he would be meeting Chris Hicks and Greg Pasley to discuss the plaque on the rock. Widener stated the Lodge was also looking into celebrating their history in the community and they were waiting to hear back from the Lodge as to their plans.

Widener stated the interest in the Façade Grant Program had been overwhelming. He noted there 9 applications for a total of $50,000 improvements planned in the downtown area. Widener stated he was excited about the interest from the business owners in improving their properties. He noted not all the projects could be funded with an original budgeted amount of $10,000. Brown stated an additional $5,000 was found to increase the grants to $15,000. He reported 7 out of 9 applications had been approved.

Oliger stated he was speaking for Darwyn Boston and that he was very excited about the improvements planned for downtown. Widener stated letter were sent out asking the recipients to respond by August 21 as to whether they accepted or rejected the award.

NEW BUSINESS:

There was no new business from Trustees.

ADJOURNMENT:

Harpst moved, Oliger seconded, “To Adjourn At 6:40 P.M.”. Roll Call: All Yes. Motion carried.

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