Chambana Sun

Pesotum Board of Trustees met Wednesday, Jan. 4.

Here are the minutes as provided by Pesotum:

VILLAGE BOARD OF TRUSTEES REGULAR MEETING

January 4, 2017

6:30 PM

MINUTES

1. Call to Order – The meeting was called to order at 6:30 pm.

2. Pledge of Allegiance and Roll Call – Trustees present were Beth Wise, Katie Wilson, Tim Schultz, Joyce Ragle, and Dianne Reed. Trustee Chaz McCrone joined the meeting after vote on 4.1. Also present were President Smitley, Treasurer Melanie Schultz, and Clerk Mary Jo Harvey.

3. Presentations/Comments from the General Public - none

4. Routine Matters

4.1. Approval of Regular Board Meeting Minutes December 7, 2016 – Trustee Reed motioned to approve the Regular Board Meeting Minutes of December 7, 2016, with amendment. Trustee Wilson seconded. Motion approved unanimously. Trustee McCrone joined the meeting at 6:33 pm. An additional tree needing attention on Oak was brought up by Trustee Wise.

4.2. Approval of Financial Report for the Month Ended, December 31, 2016. Trustee Reed motioned to approve the report. Trustee Ragle seconded. All voted yes with the exception of Trustee McCrone – abstention. Motioned approved 5-1.

4.3. Bill Payment

4.3.1. Approval of Monthly Bills for Payment – Trustee Wilson made a motion to approve the monthly bills for payment. Trustee Wise seconded. Motion approved unanimously.

4.3.2. Approval of Bills Received after Treasurer’s Report – A notice of payment for Insurance to IMLRMA had been received, and the approximate amount stated by President Smitley was between $15,000 - $16,000. Trustee Wise motioned to approve payment to IMLRMA in an amount not to exceed $16,000, to First National Bank in the amount of $677.34, and to Tuscola Home Center for $261.26. Trustee Wilson seconded. Motion approved unanimously. The breakdown of the insurance coverage will be presented to Trustees at the study session.

5. Reports

5.1. Village Clerk, Mary Jo Harvey – A back-up battery needs to be tested and possibly purchased for the office equipment.

5.2. Village Maintenance, Fred Smitley – Equipment is ready for any snow event. Trustee McCrone asked maintenance to look into mitigation of future ice hazards especially at intersections on the West side of the Village.

5.3. Village Building Inspector, Lyle Reed - Mr. Reed issued a permit for a fence replacement at 1 Horseshoe Lane and a permit for a garage addition at 8 Harness Lane.

5.4. ESDA Coordinator, Rob Russian – Absent, no report.

6. Old Business - none

7. New Business

7.1. Approval of the 2016 MFT Expenditure Statements – Phil Koeberlein from Cummins Engineering share a list of warrants issued from the MFT fund. The expenditures statement was explained, including the difference of the total work completed which used IDOT approved monies and additional money from the General Fund. The work completed in 2016 enabled the Village to have cost savings in the overall expenses. The MFT balance has an amount to be used for 2017. Trustee Wise moved to approve the 2016 MFT Expenditure Statement. Trustee Wilson seconded. Motion approved unanimously.

7.2. Garage Sale Dates –Dates for community sales are May 12 and 13.

7.3. Clean-Up Dates – The date for community clean-up day is Saturday, May 20. Three trash dumpsters and one recycle bin will be provided by the Village.

8. Presentations/Comments from the Board

8.1. Trustee Wilson reserved dates for events in the park: June 16 and August 25.

8.2. President Smitley requested trustees to look at the alleyway extension of North Hickory, to consider a one-way sign request.

8.3. President Smitley requested Trustees consider budget to discuss at the next study session.

8.4. Thank you notes were received from the Maintenance Staff.

9. Correspondence

10. Announcements

10.1 Next Village Board Meeting, Wednesday, February 1, 2017, 6:30 pm

10.2 Next Study Session, Wednesday, January 18, 2017, 6:30 pm

11. Adjournment – Trustee Wilson motioned to adjourn. Trustee McCrone seconded. The meeting was adjourned at 7:00 pm.