Chambana Sun

The Mahomet Board of Trustees met Aug. 9 to discuss a proposal authorizing sidewalk repair.

The Mahomet board of trustees meets at 6 p.m. on the fourth Tuesday of each month.

Here are the meeting's minutes, as provided by the village:

VILLAGE OF MAHOMET STUDY SESSION AUGUST 9, 2016

The Village of Mahomet Board of Trustees met, Tuesday August 9, 2016 at 6:00 p.m. at the Village of Mahomet Administrative Offices, 503 E. Main St., Mahomet, IL.

MEMBERS PRESENT: Bruce Colravy, Andy Harpst, Bill Oliger and Brian Metzger

MEMBERS ABSENT: Donald Lynn and Vicki Cook

OTHERS PRESENT: Acting Village President Sean Widener, Village Administrator Patrick Brown,

Village Clerk Cheryl Sproul, Village Treasurer Jeanne Schacht, Chief of Police Mike Metzler, Jim Evans Village Attorney, and Amelia Benner editor of the Mahomet Citizen.

CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL

Acting President Widener called the meeting to order at 6:00 p.m. After the Pledge of Allegiance, Roll Call was taken and a quorum was present.

PUBLIC COMMENT:

There was no public comment.

ORDINANCES, RESOLUTIONS AND OTHER MOTIONS:

TRANSPORTATION:

A RESOLUTION REJECTING ALL BIDS FOR THE BRIARCLIFF SUBDIVISION AND VILLAGE ADMINISTRATION BUILDING PARKING LOT AND DRIVEWAY RESURFACING PROJECT:

Brown stated staff had utilized Fehr Graham in assisting with the bid project for maintenance to Briarcliff Subdivision Streets and the Administration Building parking lot and driveway resurfacing.

Brown stated the original estimate had been done by the previous Public Works Director Gary La Forge and he was known to estimate high. Brown stated the estimate had been adjusted and $165,000 was budgeted for Briarcliff Subdivision Improvements and $30,000 had been budgeted for the improvements on the Administration parking lot and rear driveway.

Brown stated the bids came in at $261,067.20 and $384,000. He noted the bids were 25% over budget on the Administration Improvements and 35% over budget for the Briarcliff Subdivision Improvements.

Brown attributed the overage on several issues one being that the hot mix was 20% higher than last year.

He stated the bottom line was that staff would re-evaluate and rebid in January with anticipation to have the work started after school is out in 2017 and completed before school starts again.

Brown recommend rejecting all bids for this project.

There being no discussion, Oliger moved, Colravy seconded, “TO REJECT ALL BIDS AND PLACE A RESOLUTION REJECTING ALL BIDS FOR THE BRIARCLIFF SUBDIVISION AND VILLAGE ADMINISTRATION BUILDING PARKING LOT AND DRIVEWAY RESURFACING PROJECT ON THE CONSENT AGENDA FOR THE AUGUST 23, 2016 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

ADMINISTRATOR’S REPORT:

MONTHLY REPORTS:

WATER/WASTEWATER:

Brown stated the report had been included in the packet and entertained questions, there were none.

http://mahomet.govoffice.com

TRANSPORTATION:

Brown stated Transportation Superintendent Eric Crowley was on vacation this week, but had left an extensive list for his crew to complete.

Brown stated he had signed a proposal to authorize sidewalk repair. He stated the same kind of work would be done that was a done a few years ago but it was a different company. He noted they would be grinding down trip hazards on sidewalks all over the Village. He stated $10,000 had been budgeted for this work, which was within his authority.

Brown noted a tree inventory would be completed by a very qualified person for emerald ask bore. He noted that once the inventory was completed, the Village would be going out for bids for the removal of the infected trees.

Brown stated staff estimated 80 trees. He noted that the trees would not be replaced right away due to cost.

Metzger asked why the Village would have to replace the trees. Brown stated the responsible thing to do would be to offer a replacement. He added that the Village had a Tree City USA designation and it needed to be renewed.

Brown stated the Village had a Tree City USA designation and would need to renew it, so replacing the trees would meet responsibilities for this designation.

MAYOR’S REPORT

Widener stated the next Study Session would be at 6:00 p.m. Tuesday, August 16th and the Board of Trustees meeting would be held Tuesday August 23, 2016 at 6:00 p.m.

Widener altered the Board that August 21 -27th was Bicycle safety week. He noted more information would be coming but this year there was a Mayor’s challenge to encourage residents to learn relevant safety techniques and laws. He stated there are a series of quizzes at BikeSafetyQuiz.com for Adult Bicyclists, Child Bicyclists and Motorists.

NEW BUSINESS:

There was no new business.

EXECUTIVE SESSION:

EXECUTIVE SESSION TO DISCUSS THE PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED – 5 ILCS 120/2(c)(5)

Harpst moved, Metzger seconded, “TO ENTER EXECUTIVE SESSION TO DISCUSS THE PURCHASE OR LEASE OF REAL PROPERTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED – 5 ILCS 120/2(c)(5) ADJOURNMENT.” ROLL CALL: ALL YES. Motion carried.

The Board returned to Regular Session at 6:40 p.m.

There being no further business, Harpst moved, Metzger seconded, “TO ADJOURN AT 6:42 P.M.” ROLL CALL: ALL YES. Motion carried.

Respectfully submitted,

/s/ Cheryl Sproul

Cheryl Sproul Village Clerk

approved as presented, August 23, 2016