Chambana Sun

City of Gibson City Council met Nov. 14.

Here are the minutes provided by the council:

Call to order at 7:02 p.m. by Mayor Dickey.

Roll Call:

Ward #1 Susie Tongate: P

Erick Tjarks: Resigned due to moving

Ward #2 Randy Wyant: P

Ray Hankes: P

Ward #3 Scott Davis: P

Vacancy: ___

Ward #4 Denis Fisher: P

Laura Miller: P

Jr. Alderman Allison Spiller A

Others present: (Sign-in sheet attached) Supt. Tyler Martin, Admin Scott Schull, Officer Austin Rosenbaum, Engineer Will Gray / Donohue & Associates, Engineer Mike Friend, Farnsworth Group, Marty Nuss, IPG Insurance, Kelli Blake, Heidi DuVall, and Derek Downey.

Alderman Miller led the pledge.

Approval of Minutes of October 24, 2022 Alderman Miller made a motion approve minutes of October 24, 2022 as submitted –2nd to the Motion by Alderman Hankes, Motion carried 6/0.

Visitor Comments: Alderman Fisher asked for a moment of silence for Rep. Tom Bennett who is hospitalized due to a car accident.

Alderman Davis requested that Agenda items E & F regarding health insurance presentations be tabled and Alderman Miller called an open Personnel Meeting to be held Tuesday, Nov. 22nd @ 7:00 p.m. to hear from both representatives.

Administrative Report: Scott Shull -nothing at this time.

Committee Reports:

Alderman Tongate thanked the Presbyterian Church for furnishing Christmas banners for our downtown light poles, and a big thank you to the group of volunteers who put the tree up this past weekend, and lastly, thanks to Jerry & Laura Lynch for donating the Christmas tree.

Approval of Bills:

Motion made by Alderman Miller to pay 2 checks from TIF2 in the amount of $7,230.00, 2nd by Alderman Tongate, motion carried 6/0.

Motion made by Alderman Fisher to pay General Fund bills in the amount of $337,133.80, 2nd by Alderman Davis, motion carried 4 in favor, Wyant & Tongate abstained due to having invoices submitted for payment.

OLD BUSINESS:

A. Consideration to purchase a Kubota – Supt. Martin suggested this item be removed from the Agenda as no action or discussion has been taken for quite some time. All agreed.

B. Consideration to Engagement Letter for Audit Services with Feller & Kuester. Administrative Assistant Scott Shull explained that there are two letters of engagement for audit services, one for general city audit, and one for TIF account audits. The total of both does not exceed $18,750.00. Motion by Alderman Fisher to approve the agreement as stated, 2nd by Alderman Davis. Motion carried 6-0.

C. Motion by Alderman Miller to Enter into Executive Session for the Limited Purpose of Discussing the Employment, Performance, and/or Compensation of One or More City Employees and Review of Executive Session Minutes of July 12,2021 and October 17, 2022, Pursuit to 5 ILS 120/2 ( c ) (1), 2nd by Alderman Hankes, Motion approved 6/0. Council entered Executive Session at 7:15 p.m.

D. Return to Open Session at 8: 40 p.m.

E. Consideration of Action Regarding a Personnel Issue: No action to be taken at this time.

NEW BUSINESS:

A. Consideration of Continuing Professional Services Agreement with Donohue & Associates for Railside Phase 2 Storm Water Improvements. Engineer Will Gray explained the plan to prepare the design phase for the stormwater at Railside 2, which is reported to be starting construction in 2023. Mayor Dickey explained that being in TIF 2, he wants the City to move forward and have our city engineer create the design phase, which costs will be reimbursed through TIF 2. Bill Brady, owner of Railside Estates will be responsible for the bidding and construction of the work. Alderman Wyant made a motion to approve this Donohue Task Order 070 at a cost not to exceed $28,600, 2nd by Alderman Hankes, motion carried 6/0.

B. Consideration of Amendment No. 2 to Engineering Services Agreement with Donohue & Associates to include IEPA Facility Plan Amendment #1 – Phase 1 Archaeological Survey. Will Gray explained to council that this is a requirement by IEPA in order to proceed with the ongoing Water Treatment Plant Upgrade plans. Alderman Wyant made a motion to approve this task order at an additional cost of $2000, resulting in a total contract price of $42,000. 2nd by Alderman Hankes, motion carried 6/0.

C. Discuss Creating a Comprehensive Land Use Plan – Will Gray explained to council that many communities have a study that can be extensive or brief, up to a 20 year projection of plans for expansion. No action needed at this time.

D. Consideration of Pay Request Number 1d for the 10th & West Street Project for Opperman Construction. Engineer Mike Friend presented council with all good reports on the work done on this project and thanked former Alderman Erick Tjarks for his oversight and assistance in working with Opperman Construction. Motion made by Alderman Wyant to approve payment of Pay Request No. 1 in the amount of $220,622.94, 2nd made by Alderman Hankes, motion carried 6/0.

G. Consideration of Ordinance and Professional Services Agreement with Jacob & Klein LTD and the Economic Development Group, LTD for Establishment and Administration of the Gibson City Downtown Tax Increment Financing. Ordinance No. 22-O-06 approves creation of the Downtown TIF District and enters the City into agreements with Jacob & Klein and EDG (Economic Development Group) to do this, at a cost not to exceed $33,000.00, and $5,000 annual administration fees. Alderman Fisher asked what the boundaries may be, and Mayor Dickey stated that is yet to be determined with council input, but most importantly it will show the City’s intent to work with downtown businesses, particularly Ace Hardware and Hustedt Jewelers due to their closure from the July 4th fire. Motion to approve Ordinance 22-O-06 made by Alderman Davis, 2nd by Alderman Fisher, motion passed 6/0.

H. Consideration of Co-op Advertising with WCIA & WGCY. Mayor Dickey suggests the council approve the Holiday Advertising program the same as last year, with $5,000 to WCIA and $1,500 to WGCY, which is covered in the Marketing line item. Motion to approve made by Alderman Tongate, 2nd by Alderman Davis, motion approved 5 in favor, Alderman Miller abstained.

Motion to Adjourn made by Alderman Davis, 2nd by Alderman Tongate, all in favor, meeting adjourned at 9:00 p.m.

https://gibsoncityillinois.com/wp-content/uploads/2022/11/November-14-2022.pdf