Chambana Sun

Village of Philo Regular Meeting of the Board of Trustees met Feb. 12.

Here is the agenda provided by the board:

The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the Eileen Painter room.

GUESTS: Dave Atchley, Kevin Chalmers, Janet Decker, Chris & Tom Payne and Marc Miller.

ROLL CALL: Present-Trustees Kelley, Messman, Sappenfield (arrived at 7:05 p.m.), Pioletti, Garrett and Brady.

MOMENT OF SILENCE: President Franks opened the meeting asking for a moment of silence for Trustee John Mumma that passed away a year ago.

MINUTES: Trustee Paul Brady made a motion, seconded by Trustee Steve Messman, to approve the minutes of January 8, 2020. Voice vote, all “ayes” motion carried unanimously. Trustee Tom Kelley made a motion, seconded by Trustee Rachael Garrett to approve the Cannabis Information Meeting minutes. Voice vote, all “ayes” motion carried unanimously.

ACCOUNTS PAYABLE WARRANT: Trustee Pat Pioletti made a motion, seconded by Trustee Steve Messman, to approve the bills as presented. Roll call vote; “aye’s” Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously. Trustee Pioletti asked if stumps at Sue Yeazel’s property were to be done & President Franks indicated they will be done by Ron Christian, not the person that took the trees down. They will also drive by to see if the fallen tree has been taken care of.

VILLAGE ENGINEER: Dave Atchley will prepare the final paperwork for the MFT program. President Franks would like to meet in March to begin gathering information for the 2020 MFT work. Mr. Atchley said St. Thomas’ architect has provided provisional reports and all reports have been given to Dave Traxler. There are a few minor items such as stripping. Trustee Pioletti voiced concern for the areas at the parking area needing to be marked more substantially.

VILLAGE ATTORNEY: Marc Miller presented the Ordinance Prohibiting Cannabis Business Establishments. Trustee Tom Kelley made a motion, seconded by Trustee Rachael Garrett, to approve Ordinance No. 2020-634 “AN ORDINANCE OF THE VILLAGE OF PHILO PROHIBITING CANNABIS BUSINESS ESTABLISHMENTS”. Roll call vote; “aye’s” Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously. Marc noted the ordinance can be changed any time we want.

President Franks stated he received a question regarding when people can mow etc. and Marc indicated that does not fall under the Construction Ordinance that states can’t start until 7:00 a.m. Mr. Miller said you could revise the Nuisance Ordinance, but the Board did not feel necessary.

VILLAGE MAINTENANCE: President Franks noted that Dave Traxler was not present at the meeting. He hasn’t heard of any more issues with the Post Office. The recycling area has been cleaned up. It was noted the Township may put money towards the concrete at the recycle center and also may increase their monthly payment to the Village. Trustee Brady asked how deep the concrete should be. Dave Atchley stated it usually is 8” with steel fabric and additional excavating. An additional pour to allow for them to make the turn after delivery was discussed.

VILLAGE TREASURER: Kevin noted the financial reports are in the packets saying nothing out of the ordinary. Truck delivery is expected and will need to be paid for in March. President Franks said the Board needs to decide if they want to finance the purchase or just pay cash. It was decided instead of cashing in a CD to just pay out of the general fund and then if the general fund runs close to take money from CD. The amount will be approximately $33,000.00; however, we have money from the sale of the other truck.

OLD BUSINESS: The golf cart ordinance was reviewed and changes agreed upon will be noted in a revised ordinance to be voted on at the March meeting. Trustee Brady asked how many licenses are on the books. Janet believes there are approximately forty-seven. Trustee Sappenfield commented that he thinks Pesotum’s ordinance is a little more giving with definition of types of groups of vehicles. He suggested changing the age to 16 with a license, the ability to drive at night (since we require carts to have lights) and revise to having a multiple year license. Trustee Kelley asked how we enforce and LR commented “loosely”. Trustee Brady asked how we enforce getting carts registered. President Franks said the Fun Day Committee only allows registered carts in their parade. Attorney Miller noted the sheriff can issue a ticket to unregistered carts. Trustee Garrett asked how we know if they are registered. If registered they have a sticker. Trustee Pioletti liked the idea of a multi-year license and the Village could change the color of the sticker. Trustee Kelley would like to see the ordinance only be for golf carts saying some of the side-by-sides can go up to 50 mph. It was suggested information be added to the upcoming newsletter noting changes will be made and reminding cart owners to register them.

Rental building (old Village Hall) has not been appraised yet. The person President Franks contacted is not licensed to appraise commercial buildings. It was noted it would cost upwards of $1,000 to have it appraised. There was discussion regarding the possible sale and what steps to take. President Franks will check other sources for an appraiser. It was also noted the Village could just post that is “for sale”.

NEW BUSINESS: Janet presented the REFMC report saying rentals are winding down and that weddings are off a little and usage in general is down. Things are running smooth and in good working order. Trustee Pioletti inquired about the invoice from Janitor & Maintenance Supply noted “rentals”. Judy explained it meant rental portion of the expense.

Larry explained he will be away during the March meeting and asked the Board to appoint Trustee Sappenfield as President Pro-Tem in his absence. Trustee Pioletti made a motion, seconded by Trustee Steve Messman, to appoint Trustee Sappenfield as President Pro-Temp. Voice vote, all “aye’s”, motion passed unanimously.

MISCELLANEOUS DISCUSSION:

Trustee Brady-Nothing

Trustee Garrett-Reported Stacy Lueth will attend the March meeting to discuss Philo Kids Fun Day.

Trustee Pioletti-Requested the Village lay down salt at intersections and approaches to Route 130. President Franks said he would convey that to Dave Traxler.

Clerk Kirby-Nothing

Trustee Sappenfield-Nothing

Trustee Messman-Noted ice pile on Route 130. What do we do about it? President Franks said it is from a sump pump run off and it is an IDOT problem. He will contact IDOT again.

Trustee Kelley-Nothing

President Franks-Noted the County is sponsoring a program to collect hazardous waste products on April 4th from 8:00 a.m. to 3:00 p.m. but it requires a reservation. Janet was instructed to add this information to the next newsletter.

MOTION TO ADJOURN: Trustee Garrett made a motion, seconded by Trustee Sappenfield, to adjourn the meeting. Voice vote, all “aye’s” motion passed unanimously. Meeting adjourned at 7:55 p.m.

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