Chambana Sun

Village of Philo Board of Trustees met Oct. 9.

Here is the minutes provided by the board:

The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the Eileen Painter room.

GUESTS: Dave Traxler, Dave Atchley, Kevin Chalmers, Janet Decker, Marc Miller and Chris Payne.

ROLL CALL: Present-Trustees Kelley, Sappenfield (arrived 7:20 p.m.), Pioletti, Garrett and Brady. Absent-Trustee Steve Messman.

MINUTES: Trustee Pat Pioletti made a motion, seconded by Trustee Rachael Garrett, to approve the minutes of September 11, 2019. Voice vote, all “ayes” motion carried unanimously.

ACCOUNTS PAYABLE WARRANT: Trustee Pat Pioletti made a motion, seconded by Trustee Tom Kelley, to approve the bills as presented. Roll call vote; “aye’s” Trustees Kelley, Pioletti, Garrett, Brady and President Franks. Motion passed unanimously.

VILLAGE ENGINEER: The St. Thomas parking lot was discussed. Said they couldn’t do entire project, but wanted occupancy for gym. St. Thomas found money to do project this fall, starting tomorrow. Hold up was A&R bids, but Open Road asphalt to do at cost. Trustee Pioletti indicated plants open until November 15th. Engineer Atchley said they were going to do oil & chip, then concrete and now decided on asphalt. Trustee Brady inquired about drainage and was told there is to be a storm basin SE at parking.

There were no draws or pay requests.

VILLAGE ATTORNEY: Marc presented the ordinance regarding the REFMC. Trustee Pat Pioletti made a motion, seconded by Trustee Paul Brady, to approve Ordinance No. 2019-630, An Ordinance Establishing A R.E. Franks Meeting Center Fund for the Village of Philo. Roll call vote; “Aye’s” Trustees Kelley, Pioletti, Garrett and Brady President Franks. Motion passed unanimously.

Village Maintenance: Dave Traxler reported one (1) building permit and one (1) fence permit. Dave T. said they had 7 dumpsters and 2 electronic trailers plus one of Dave T.’s trailers for the Clean Up Day. Dave T. presented his request to sell the big truck and replace it with another pick-up truck to be set up for snow plowing. He said the pick-up is usually traded every 5 years, but he wants to keep it and purchase another one. An additional plow would be approximately $6,000.00. Dave T. has someone interested in the big truck that has over 39,000 miles. Trustee Kelley asked if we budgeted for this truck & the Board indicated we had. Trustee Sappenfield wondered if we had to put out for bid. Trustee Pioletti asked if we got a GSA price. It was decided to try to sell the big truck.

VILLAGE TREASURER: Kevin indicated the reports were in the Board Packets. He is working on determining funding for the park equipment. Trustee asked if State payments to Village were timely.

OLD BUSINESS: Trustee Tom Kelley made a motion, seconded by Trustee Pat Pioletti, to approve Ordinance No. 2019-631, the Honorary Naming Rights Ordinance. Roll call vote; “Aye’s” Trustees Kelley, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.

Kevin Chalmers explained the Knox Box can be ordered by the Village and suggested one at North entrance and another at the South entrance. Trustee Pat Pioletti made a motion, seconded by Trustee Tom Kelley, to approve the purchase for two Knox Boxes, not to exceed $1,000.00 to be installed by Village. Roll call vote; “Aye’s” Trustees Kelley, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.

NEW BUSINESS: Janet presented the REFMC reports. The Champaign County Multi-Jurisdictional Hazard Mitigation Plan was discussed and it was noted it was no cost to the Village. Trustee Pat Pioletti made a motion, seconded by Trustee Paul Brady to authorize the agreement to be signed by President Franks. Roll call vote; “Aye’s” Trustees Kelley, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.

Janet spoke about some of the Internet connectivity issues the Village was having. We recently installed a new modem and also found we had a residential router. Area Wide Technology indicated we need a firewall. The Board suggested a review of what is needed to update our system. It was also suggested that a lap top computer be purchased for the Village Treasurer.

MISCELLANEOUS DISCUSSION:

Trustee Brady-Nothing

Trustee Garrett-Nothing

Trustee Pioletti-Nothing

Clerk Kirby-Nothing

Trustee Sappenfield-Thanked Dave Traxler and Dave Atchley for their help at the ball park. Randy Grace seeded and in the spring they will put field dressing down. The base pins were still good.

Trustee Kelley- He suggested Village stay on top of hemp dispensary issue as there are only two meetings before changes take effect. He also asked about recycling center issue where trucks are cutting into grassy area when the pull out. It was suggested road pack may help.

President Franks-Still looking for more pictures regarding grant for park equipment. The date to maybe go the Springfield is November 5th. He said $149 million was applied for with only $29 million to be granted.

MOTION TO ADJOURN: Trustee Rachael Garrett made a motion, seconded by Trustee Steve Sappenfield, to adjourn the meeting. Voice vote, all “aye’s”. Meeting adjourned at 7:55 p.m.

https://villageofphilo.com/agenda-october-9-2019/