Village of Philo Board of Trustees met Nov. 13.
Here is the minutes provided by the board:
The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the Eileen Painter room.
GUESTS: Dave Traxler, Dave Atchley, Kevin Chalmers, Janet Decker, Jim & Kathy Forrest and Marc Miller.
ROLL CALL: Present-Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady.
MINUTES: Trustee Pat Pioletti made a motion, seconded by Trustee Paul Brady, to approve the minutes of October 9, 2019. Voice vote, all “ayes” motion carried unanimously.
ACCOUNTS PAYABLE WARRANT: Trustee Pat Pioletti made a motion, seconded by Trustee Steve Sappenfield, to approve the bills as presented. Roll call vote; “aye’s” Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.
AREA WIDE TECHNOLOGY: Michael Taber from Area Wide presented a quote to upgrade our WiFi service and equipment. During discussion of the quote, Michael suggested changing the number of access points from 2 to 4 to provide better service. He explained this should cover 30 to 50 devices within the gym area. Trustee Pioletti asked if the number of access points would double the cost. Michael indicated no, but the monthly maintenance would be higher. The changes include antivirus and content filters as well as security tools. Kevin Chalmers also stated this would include updates. Trustee Kelley said “good job” in presenting the changes and Trustee Garrett said it will be better for us and renters. It was noted the wiring is not included in the estimate and the normal charge is approximately $100 per hour. The hardware is warranted. Trustee Tom Kelley made a motion, seconded by Trustee Steve Messman to approve the quote with noted changes. Roll call vote; “aye’s” Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously. The equipment will take about two weeks to receive and the work and installation will be scheduled with Janet, keeping Hugs & Bugs’ 48 hour notice in mind.
VILLAGE ENGINEER: Dave A. reported the parking lot curbs are in and asphalt and striping is done. Trustee Sappenfield noted it is not striped on west side for parallel parking and milling between lots and blocks needs work. President Franks asked Dave Atchley take a look at in daylight. Trustee Kelley also mentioned it’s an awesome parking lot but very dark and was concerned for public safety especially on the south end. It was suggested Dave T. ask Ameren about the street light to see if it can be adjusted, keeping in mind it doesn’t bother the neighbors.
VILLAGE ATTORNEY: Marc Miller presented the Tax Levy Ordinance. The levy is a flat amount plus the 1.9% allowable inflation rate. Trustee Steve Sappenfield made a motion, seconded by Trustee Steve Messman to approve Ordinance No. 2019-632, Tax Levy Ordinance for the Year 2019-2020. Roll call vote; “aye’s” Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously.
The marijuana issue was discussed with a decision to hold a public meeting prior to our regular January meeting. Trustee Paul Brady volunteered to prepare a questionnaire prior to the December meeting.
Trustee Pioletti mentioned the State level doesn’t have all the rules yet. Licenses may not be available until summer. The Village can prohibit outright or can limit by Ordinance and may need to revise the Zoning Ordinance. The question about the 1.5 mile radius of the Village was mentioned. Marc commented that most towns had few residents attend meetings on the subject. Items to consider are allowing retail, transportation, processing and growing of marijuana and if to tax if we allow.
VILLAGE MAINTENANCE: Dave Traxler reported no permits. Options regarding the new truck deal were discussed. A new 2020 GMC, plain Jane was $43,322.00. Trustee Pioletti said we don’t have anything to compare that to. President Franks asked Dave try to get a price on a Ford. Larry also added by the time we were done it wasn’t a good deal and not much savings. Dave T. said the bids for the 96 truck will be opened Friday at 4:00 p.m. The minimum bid was set at $11,500.00.
VILLAGE TREASURER: Kevin indicated the reports are in the Board packets. No other discussion.
OLD BUSINESS: President Franks noted that each Trustee received a copy of the current Golf Cart Ordinance asked each Trustee review prior to the January meeting for revisions.
NEW BUSINESS: It was reported the gym roof is leaking. President Franks requested estimates be obtained for both asphalt and metal. One problem area is the same spot as before and also one by the scoreboard and out of bounds line.
It was noted we do not have a contract for rugs/entrance mats. It was suggested we look into a weekly service.
Leases: The Sourceline lease was up in July and Janet reported no issues by us or them. Trustee Pat Pioletti made a motion, seconded by Trustee Rachael Garrett to renew the lease with Sourceline Media Inc. as of the existing agreement of July 13, 2011. Roll call vote; “aye’s” Trustees Kelley, Messman, Sappenfield, Pioletti, Garrett and Brady. Motion passed unanimously. Trustee Sappenfield feels the Village should check with RJ to see if he is still interested in purchasing the building.
Hugs & Bugs will have lease document at the December meeting. Trustee Pioletti noted a $50.00 increase per month that will be retroactive to the lease renewal date, with some minor changes to the current lease, one being a 48 hour notice to them if workers are in the building. Pat suggested possibly a 24 month lease.
Trustee Pioletti-Reminded Dave T. to be sure they salt gym entrance.
Trustee Kelley-Rock between recycling, grass seeding is done, need to check for stakes on south side. Plastic snow fence will be put up at hill.
President Franks-Informed the Board we received letter that our application for the OSLAD grant was not approved. He talked to MaryJo to plead our case and she indicated we can apply again. Trustee Pioletti said the irony is we didn’t ask for enough and penalized because we were being economical.
MOTION TO ADJOURN: Trustee Pioletti made a motion, seconded by Trustee Garrett, to adjourn the meeting. Voice vote; all “aye’s” meeting adjourned at 8:30 p.m.