Chambana Sun

City of Danville Public Services Committee met Mach 27.

Here is the minutes provided by the Committee:

#1 Call To Order Chairman Nichols called the Public Services Committee meeting to order at 6:00 p.m. at the Robert E. Jones Municipal Building, 17 W. Main St., Danville, Illinois.

Roll Call was answered by Chairman Steve Nichols, Aldermen Brenda Brown, R.J. Davis, Dan Duncheon, Sharon McMahon, and Tom Stone. Absent was Vice Chairman Steve Foster. A quorum was present.

Others Present were Mayor Scott Eisenhauer, Aldermen Mike O'Kane, Sherry Pickering, and Lloyd Randle, City Clerk Lisa Monson, City Comptroller Shelley Scott, Community Development Director David Schnelle, Community Development Specialist Emily Klein, Corporation Counsel David Wesner, Planning Manager Christopher Milliken, Senior Planner Tyson Terhune, Human Resources Administrator Bill Westphal, Public Safety Director Larry Thomason, Risk Manager Kathy Courson, 6 audience members and 2 news media were also present.

#2 Approval Of Minutes

Chairman Nichols presented the Minutes of the regular meeting of February 27, 2018. Alderman Duncheon moved to dispense with the reading and asked for approval as presented, seconded by Alderman Stone. On the voice vote, all ayes, no nays; the motion so ordered.

#3 Approval Of Agenda

Chairman Nichols presented the agenda. Alderman McMahon moved for approval as presented, seconded by Alderman Stone. On the voice vote, all ayes, no nays; the motion so ordered.

#4 Audience Comments

#4-A) Public Hearing For Cdbg Annual Action Plan For Budget Year 2018-2019

Chairman Nichols opened the Public Hearing on the Community Development Block Grant (CDBG) Annual Action Plan for Budget Year 2018-2019 at 6:02 p.m. Manager Milliken stated copies of the Draft Annual Action Plan were distributed a week ago. The intent is for the Plan to come before the Public Works Committee next month, then City Council on April 17th with hopes of submitting the Plan to the Department of Housing and Urban Development (HUD) prior to May 1st. Chairman Nichols asked for audience comments and none were received. Chairman Nichols asked for Committee comments. Alderman Stone asked if there was a target residential area in the Plan and Manager Milliken responded "there is not". He stated the reasons are because the funds were received late and the City is still working in the second year in Center City so there are four or five projects to finish up there and the City also allocated more funds this year potentially to the Neighborhood Impact Program (NIP), city-wide roof replacement program. Alderman Duncheon questioned the funding for economic development. Manager Milliken summarized the Proposed CDBG Program Allocations as follows: Accessibility Modifications (2), $30,000, Neighborhood Impact Program (13), $150,000.00, Homelessness Building Assistance, $15,000.00, Demolitions/Blight Removal (18), $200,000.00, Economic Development, $60,000.00, Public Improvements & Infrastructure (Stormwater, Sidewalks), $257,974.00 for a Subtotal for all projects of $712,974.00 and an Administrative Reimbursement of $173,195.00 for a Total of $886,169.00 which includes Anticipated Program Income of $20,000.00. Alderman Brown stated there is a great need in the community to assist the homeless and those in the low poverty level. Alderman Stone asked Manager Milliken to speak to the Center City Neighborhood Group on April 5th and Manager Milliken responded he will be glad to attend. Alderman Duncheon asked how the NIP program works and Manager Milliken responded the allocation is set aside in that activity for that and whatever the project is would have to come to the Council for approval. There being no further comments, the Public Hearing was closed at 6:09 p.m.

#4 Other Audience Comments

•Robbie Black of Danville and Downtown Danville Inc. (DDI) Board President, stated the DDI Director position has been eliminated and stated the board felt they were not gaining any ground having a person in the director's position and DDI still plans to have summer concerts, roof improvements, and façade improvements.

•Carol Nichols of Danville and Small Business Development Center Director, spoke in support of the Small Business Revolving Loan program and feels it is a great way to help small businesses. She works with 125-150 expanding and start-up businesses every year and one of the biggest challenges is dealing with collateral gap. She is also on the DDI Board of Directors and is available this evening for questions.

#5 Chairman's Comments - None

#6 Approval Of Payrolls

Chairman Nichols presented Payrolls for March 23, 2018, of $64,854.67. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman Duncheon. There being no questions, the roll call vote being:

Ayes: Aldermen Duncheon, Davis, McMahon, Stone, Brown, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#7 Approval Of Vouchers Payable

Chairman Nichols presented Schedule of Vouchers Payable for March 27, 2018 of $209,435.34. Alderman Stone moved to dispense with the reading and asked for approval, seconded by Alderman Davis. There being no questions, the roll call vote being:

Ayes: Aldermen Davis, McMahon, Stone, Brown, Duncheon, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#8.City Clerk's Report – Lisa Monson, City Clerk #8-A) Chairman Nichols presented an ordinance enacting and adopting Supplements S-52 and S-53 to the Code of Ordinances, including Ordinance No. 9061, passed August 2, 2016, through Ordinance No. 9117, passed November 7, 2017. Alderman McMahon moved to dispense with the reading and asked for approval, seconded by Alderman Stone. There being no questions, the roll call vote being:

Ayes: Aldermen McMahon, Stone, Brown, Duncheon, Davis, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#8-B) Items of Information - None

#9. Community Development – David Schnelle, Director

#9-A) Chairman Nichols presented amended Resolution No. 2018-27 Establishing Small Business Revolving Loan Program Guidelines and Recapture Strategy, previous RLF Programs and Guidelines adopted by the City be terminated, the Department of Community Development is authorized to administer this program on behalf of the City, the $100,000.00 in CDBG funds allocated in the City's approved 2017 Annual Action Plan shall be the only funds made available through this program unless or until further approval is given by the City Council for the addition of other funds to the RLF, and create line items and amend the following in the 20182019 Budget: Create 106-106-17-46094 Loan Payment-Principal in the amount of $5,000.00, Create 106-10617-46095 Loan Payment-Interest in the amount of $50.00, Create 106-106-17-54091 CDBG Small Business RLF in the amount of $100,000.00, Decrease line item 106-106-17-54090 CDBG Community Projects in the amount of $100,000.00. Alderman Stone moved to dispense with the reading and asked for approval, seconded by Alderman McMahon. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Stone, Brown, Duncheon, Davis, McMahon, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#9-B) Items of Information - None

#10.Finance, Shelley Scott, Comptroller

#10-A) Chairman Nichols presented a resolution authorizing a Budget Amendment in General City Government (015) to create Electric-Civic Contribution Fee for $80,000.00 and increase Maintenance of Lots by $80,000.00 with funds for the amendment to come from receipts of Municipal Electric Civic Contribution Fee. Alderman Stone moved to dispense with the reading and asked for approval, seconded by Alderman McMahon. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Brown, Duncheon, Davis, McMahon, Stone, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#10-B) Chairman Nichols presented a resolution authorizing a Budget Amendment in Engineering & Urban Services (060) to increase Other Revenues by $15,000.00 and increase Professional Services by $15,000.00 due to DDI (Downtown Danville Inc.) equally sharing in the cost of the consultant for the creation of the TIF (Tax Increment Financing) District in the Downtown area and enter a modified repayment plan. Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Alderman Stone. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Duncheon, Davis, McMahon, Stone, Brown, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#10-C) Items Of Information

#10-C-1) Human Resources Monthly Report – Bill Westphal, Human Resources Administrator Administrator Westphal presented the Personnel Report as of March 27, 2018, stating 230 employees eligible for benefits and 25 part-time/seasonal/temporary/intern employees, with two new hires, no transfers, and one separation. Applications are being accepted for part-time Mechanical Inspector, Bus Mechanic, and Extra Board Bus Drivers are on-going. Alderman Brown questioned the part-time investigator position in the Police Division and Director Thomason responded the part-time position is for the sex offender registry act that is required by statute to follow through on all registries as a contractual issue with the person for part-time work. The individual is retired from the division and is working separately part-time. Alderman Duncheon asked if the separation in the Fire Division was anticipated and Administrator Westphal responded the firefighter resigned and went to work for the Indianapolis Fire Department. There are 40 firefighters in suppression in the Fire Division and one training Lieutenant.

#10-C-2) Risk Manager Monthly Report – Kathy Courson, Risk Manager

February 2018 Statistics were presented stating Blue Cross/Blue Shield of Illinois and Health Alliance Insurance Premiums for employees, firefighter duty disabilities and police duty disabilities, and incentives which totaled $322,861.61, for retirees $43,874.77, and for Library Employees $14,632.60; February claims for Worker's Compensation totaled five, and there were 12 Liability claims submitted. The total cost of health premiums in February 2018 totaled $381,368.98 with 334 individuals enrolled and the total cost of health premiums for February 2017 totaled $389,742.86 with 363 individuals enrolled.

• Manager Courson reported over the next two months she will be instructing nine different safety classes for Public Works annual training as well as for auxiliaries and nine CPR classes.

•Manager Courson will be attending a "train the trainer" class to be held at DACC, paid for by the City's liability insurance carrier, for forklift classroom training.

#10-C-3) Additional Items of Information

•Comptroller Scott requested concurrence from the Committee to bring a budget amendment in Small Business Revolving Loan Fund (111) and transfer of Funds to Community Development Block Grant Year 17 (106) to create CDBG Community Projects, create Transfer of Funds (111), and create Other Funds (106). and to close out funds received prior to May 1, 2017 from the previous Small Business Loan RLF program. There were no objections from the Committee to take it directly to Council.

•Comptroller Scott also requested concurrence from the Committee to run some of the end of the year budget adjustments through the Public Works Committee April meeting so they can get in prior to the end of the fiscal year. We are looking to move some money from Capital Fund to General Fund to meet some of our thresholds from our Moody's review that they recommended we meet. There were no objections from the Committee.

#11.Fire- Larry Thomason, Public Safety Director

#11-A) Items of Information

•Monthly Incident Report for February 1, 2018, through February 28, 2018, was presented, stating 216 total incidents were recorded and total estimated loss in fires was $119,200.000. There were 15 fire incidents, of those, 4 were building fires. There were 147 rescue or EMS incidents which accounted for 68% of the service. Breaking that down, 88 were EMS calls, three were motor vehicle accidents with injuries, one was motor vehicle accidents with no injuries, three were extrication of victims from vehicle, and there were 52 medical assists.

•Director Thomason reported there were four overdoses that were responded to with three of which were assist only by Danville Fire during the month of February 2018 with one requiring administration of Narcan.

#12. Human Relations - Sandra Finch, Administrator

#12-A) Items of Information

• Administrator Finch reported that for the period of February 20, 2018, through March 19, 2018, the office handled 35 complaints, which consisted of 16 police complaints, 4 complaints against other city employees, 10 employment complaints, 2 housing complaints, and 3 public accommodation complaints.

•Alderman Brown asked if racial profiling complaints are received by Administrator Finch and she responded her office receives those types of complaints. The Public Safety Director takes over the investigation once it is presented to his office. The Public Safety Director sends his findings back to the Human Relations Division. She stated most cases are unfounded.

#13. Information Technology – Agnel DSilva, Administrator

#13-A) Items of Information

Mayor Eisenhauer stated Administrator DSilva was absent, but would be glad to answer any questions. There were no questions from the Committee.

#14.Legal – Dave Wesner, Corporation Counsel

#14-A) Items of Information

• Corporation Counsel Wesner handed out a Municipal Court Report for May 1, 2017 thru March 27, 2018 and stated the percentages are consistent. There are 2,741 total filed violations this fiscal year.

•Negotiations continue to be ongoing with the five unions that are currently open with hopes of closing those out soon.

•Alderman Brown requested a copy of the consent decree from 1987 when the form of government was changed. Corporation Counsel Wesner stated he has a copy as it is necessary when the City looks at the Census to make adjustments to the Ward breakouts in terms of the areas of the City. Public Services Committee

#15. Police - Larry Thomason, Public Safety Director

#15-A) Chairman Nichols presented an amended resolution accepting Highway Safety Grant Funds in the amount of $4,400.00 through the Illinois Department of Transportation to Allow for Distracted Driving Enforcement and Amending Budget to Account for Funds to create line item 001-021-00-46241 Highway Safety Grant for the receipt of grant funds and create line item 001-021-00-51028 Highway Safety Grant for the expenditure of the grant funds. Mayor Eisenhauer stated the amount needed amended from $5,280.00 to $4,400.00. Alderman Brown moved to dispense with the reading and asked for approved, seconded by Alderman Stone. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Davis, McMahon, Stone, Brown, Duncheon, Nichols

Nays: None

Absent: Alderman Foster

Motion carried 6 to 0 with 1 absent.

#15-B) Items of Information

•Danville Police Division Monthly Report for February 2018 was presented. There was a grand total of 2,300 calls for service. Director Thomason noted domestic disturbances were at 188 and false alarm calls at 117. There were 407 traffic stops made during the month of February. Director Thomason stated he was unable to report the total adults arrested, juveniles arrested or detained and number of uniformed traffic citations issued due to a glitch in the computer system. There were three overdose calls handled by the Danville Police Division with Narcan administered in all three instances.

•Chairman Nichols inquired if the summer patrol program is going to be used again this year. Mayor Eisenhauer stated the intent is to mimic many of the programs the City had last summer again this summer.

#16 Closed Session was not needed.

#17 Committee Members' Comments - None

#18 Adjournment

There being no further business to discuss, the meeting was adjourned by Chairman Nichols at 6:50 p.m. following a motion by Alderman McMahon and a second by Alderman Stone.

http://www.cityofdanville.org/uploads/6/7/5/0/6750232/public_services_committee_minutes_03_27_18.pdf