Chambana Sun

City of Danville Public Services Committee met January 23.

Here is the minutes provided by the Committee:

#1 Call To Order

Chairman Nichols called the Public Services Committee meeting to order at 6:00 p.m. at the Robert E. Jones Municipal Building, 17 W. Main St., Danville, Illinois.

Roll Call was answered by Chairman Steve Nichols, Vice Chairman Steve Foster, Aldermen Brenda Brown, R.J. Davis, Sharon McMahon, and Tom Stone. Absent was Alderman Dan Duncheon. A quorum was present. Alderman Duncheon arrived at 6:03 p.m.

Others Present were Mayor Scott Eisenhauer, Aldermen Mike O'Kane and Sherry Pickering, Budget Director Gayle Lewis, City Clerk Lisa Monson, City Comptroller Shelley Scott, Corporation Counsel David Wesner, Planning Manager Christopher Milliken, Senior Planner Tyson Terhune, Human Resources Administrator Bill Westphal, Information Technology Administrator Agnel DSilva, Public Safety Director Larry Thomason, Risk Manager Kathy Courson, 4 audience members and 2 news media were also present.

#2 Approval Of Minutes

Chairman Nichols presented the Minutes of the regular meeting of November 28, 2017. Alderman McMahon

moved to dispense with the reading and asked for approval as presented, seconded by Alderman Stone. On the voice vote, all ayes, no nays; the motion so ordered.

#3 Approval Of Agenda

Chairman Nichols presented the agenda. Vice Chairman Foster moved for approval, seconded by Alderman Brown. On the voice vote, all ayes, no nays; the motion so ordered.

#4 Audience Comments – None

#5 Chairman's Comments - None

#6 Approval Of Payrolls

Chairman Nichols presented Payrolls for January 19, 2018, of $567,428.57. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman Stone. There being no questions, the roll call vote being:

Ayes: Aldermen Foster, Brown, Davis, McMahon, Stone, Nichols

Nays: None

Absent: Alderman Duncheon

Motion carried 6 to 0 with 1 absent.

[Alderman Duncheon arrived at 6:03 p.m. before presentation of the next item and took his seat at the dais.]

#7 Approval Of Vouchers Payable

Chairman Nichols presented Schedule of Vouchers Payable for January 23, 2018 of $151,201.12. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman McMahon. There being no questions, the roll call vote being:

Ayes: Aldermen Brown, Duncheon, Davis, McMahon, Stone, Foster, Nichols

Nays: None

Motion carried 7 to 0.

#8. City Clerk's Report - Lisa Monson, City Clerk

#8-A) Items of Information

•Is in the process of gathering information for the Statement of Economic Interest information to submit to the Vermilion County Clerk.

• Completed the semi-annual business licenses the end of December.

•Solicitors are listed on the home page of the City website that show the dates of solicitation, the name of the business, and how many solicitors are in the area.

#9. Community Development - David Schnelle, Director

#9-A) Chairman Nichols presented a resolution amending resolution 2017-125 which approved Utilization of CDBG Economic Development Funding for Vermilion Valley Produce Project at 310 South Street, to correct the line item number to 106-106-54090-16. Vice Chairman Foster moved to dispense with the reading and asked for approval, seconded by Alderman Brown. There being no questions or further discussion, the roll call vote being:

Ayes: Aldermen Duncheon, Davis, McMahon, Stone, Foster, Brown, Nichols

Nays: None

Motion carried 7 to 0.

#9-B) Items of Information

•Manager Milliken stated hearings will be held for the 2018 CDBG Annual Action Plan in February.

• The CDBG 2017 Funding in was received in October.

•Planning & Zoning Ordinance Changes will be upcoming. There is a public comment form on the City's website asking for input in relation to solar power, wind power and a couple of other items.

• Planner Terhune stated the Greenway Trails Planning effort includes a lot of potential for recreation and will be presented to DATS next month. It will also help to obtain grants.

#10. Finance- Shelley Scott, Comptroller

Chairman Nichols presented Items A thru E for a single vote, moved to dispense with the readings and asked for approval of all four items. There being no objections, Vice Chairman Foster seconded. Those items being:

#10-A. a resolution amending Office of Personnel and Human Relations Budget (019) to increase Other Revenues by $2,000.00, with funds to come from the receipt of civil penalties and other miscellaneous revenues;

#10-B. a resolution amending Police Division Budget (021) to increase Other Contractual Services by $40,500.00, with funds to come from the General Fund Reserves;

#10-C. an amended resolution amending Fire Division Budget (022) to increase Overtime Budget by $200,000.00 and create Transfer to General Fund by $200,000.00 in fund 107-Infrastructure Development Budget with the funds to come from the Infrastructure Development Reserve;

#10-D. a resolution amending Motor Fuel Tax Budget (103) to create line item Fairchild Bike Path by $150,000.00, to come from the Motor Fuel Tax Fund Reserve; and

#10-E. a resolution amending Sanitary Sewer (402); Solid Waste (405); and Danville Mass Transit (113) Budgets to Create Line Items to Facilitate Inter-Fund Borrowing: Create Line Item 402402-56226 Inter-Fund Loan in the amount of $250,000.00, Create Line Item 405-405-0056226 Inter-Fund Loan in the amount of $250,000.00, Create Line Item 113-113-00-46226 Inter-Fund Loan in the amount of $500,000.00, to come from Sanitary Sewer and Solid Waste Reserve Account funds and the inter-fund loan shall be repaid when funds become available.

Alderman Duncheon voiced concern with the money spent on the investigation for the Police Division budget amendment and felt the Council should have been notified. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Davis, McMahon, Stone, Foster, Brown, Nichols

Nays: Alderman Duncheon

Motion carried 6 to 1.

#10-F) Items Of Information

#10-F-1) Human Resources Monthly Report – Bill Westphal, Human Resources Administrator Administrator Westphal presented the Personnel Report as of January 23, 2018, stating 228 employees eligible for benefits and 13 part-time/seasonal/temporary/intern employees, with five new hires, one transfer, and four separations. Applications are being accepted for part-time Mechanical Inspector, Bus Mechanic, Accounts Receivable Administrator, and Extra Board Bus Drivers are on-going. The first day at Police

#10-F-2) Risk Manager Monthly Report - Kathy Courson, Risk Manager November 2017 Statistics were presented stating Blue Cross/Blue Shield of Illinois and Health Alliance Insurance Premiums for employees, firefighter duty disabilities and police duty disabilities, and incentives which totaled $319,863.53, for retirees $44,879.20, and for Library Employees $12,321.13; November claims for Worker's Compensation totaled one, and there were five Liability claims submitted. The total cost of health premiums in November 2017 totaled $377,063.86 and the total cost of health premiums for November 2016 totaled $377,873.40.

December 2017 Statistics were presented stating Blue Cross/Blue Shield of Illinois and Health Alliance Insurance Premiums for employees, firefighter duty disabilities and police duty disabilities, and incentives which totaled $313,657.80, for retirees $41,294.45, and for Library Employees $12,321.13; December claims for Worker's Compensation totaled two, and there were five Liability claims submitted. The total cost of health premiums in December 2017 totaled $367,273.38 and the total cost of health premiums for December 2016 totaled $371,294.40.

•Manager Courson reported open enrollment was very busy this year. She stated several people changed plans or opted out for the spousal incentive this year. There have been 57 employees so far compared to 48 a year ago who have changed plans, opted out, or switched completely to their spouses plans. There is a total premium savings of $804,817.34 minus the payout of $118,666.67 equals a premium savings of $686,462.03.

•Manager Courson reported she is working on the OSHA (Occupational Safety and Health Administration) yearly report and the ACA (Affordable Care Act) 1095-C reporting. She is using the City's software this year instead of outsourcing the service.

•She will be working on safety training and CPR training begins.

#10-F-3) Additional Items of Information

Public Safety Fee Discussion

Mayor Eisenhauer stated handed out a packet for discussion to amend Chapter 117 of the City Code Pertaining to the Public Safety Pension Fee as the Administration is proposing a late fee to encourage payment: $5.00 per month for months one to six; $20.00 per month after six months. All single family residents pay $267.00 annually regardless of size. All non-residential with an assessed value less than $50,000.00 shall pay $600.00. All non-residential with an assessed value greater than or equal to $50,000.00 shall pay $1,020.00. Amend Attachment A Left side: Includes all properties with building greater than 5,000 square feet, excluding single family residential Right side: All single family residential and properties less than or equal to 5,000 square feet. Senior/Disabled Veteran/Disabled Person Discount: to read applies to primary residence only. Mayor Eisenhauer stated if the resident received exemption on their property tax bill last year and they

did not receive the discount on the Public Safety Pension Fee, the resident will need to bring their property tax bill City Hall to make sure they receive their 50% discount. The ordinance will be placed on the City Council agenda for February 6, 2018.

#11. Fire- Larry Thomason, Public Safety Director

#11-A) Chairman Nichols presented an ordinance amending Chapter 92 Pertaining to Fire Prevention, to updating the chapter which contains provision regarding fire prevention and also contains references to certain codes and other items. Alderman Duncheon moved to dispense with the reading and asked for approval, seconded by Alderman Brown. Section 92.16 Leaf Burning includes the following changes: the burning includes leaves only the following: leaves, twigs, branches or limbs of no more than one (1) inch in diameter, brush or similar natural vegetation, and shall not include twigs, branches, limbs, brush, paper, refuse, of similar items; The burning shall not include the following: trash, refuse, rubbish, garbage, plastic, paper, cardboard, litter, or similar household or commercial waste, (H) the burning does not create a visibility hazard on roadways or railways within the City: (0the burning does not become a nuisance or health hazard by reason of smoke, fumes, fly ash, dust, soot, or noxious odor; (HJ) The burning occurs when atmospheric conditions will readily dissipate contaminants, unless such conditions are likely to create or add to a hazardous situation; shall not occur on windy days, or under other conditions which create or add to a hazardous situation. Corporation Counsel highlighted other amended sections. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen McMahon, Stone, Foster, Brown, Duncheon, Davis, Nichols

Nays: None

Motion carried 7 to 0.

#11-B) Items of Information

•Monthly Incident Report for December 1, 2017, through December 31, 2017, was presented, stating 249 total incidents were recorded and total estimated loss in fires was $34,625.00. There were 19 fire incidents, of those, 3 were building fires. There were 164 rescue or EMS incidents which accounted for 66% of the service. Breaking that down, 87 were EMS calls, four were motor vehicle accidents with injuries, seven were motor vehicle accidents with no injuries, one was motor vehicle/pedestrian accident, and there were 64 medical assists.

•Director Thomason reported he checked the December logs in regards to a request to the Fire Division responding to overdose calls and there were eight responses with either Danville Police and or ambulance services and during that time period the Fire Division used Narcan only two times.

•Director Thomason reported Stephanie Yates with DACC contacted Lt. Ervin regarding a funding opportunity that had been stopped by the State in the past, but is recurring now, for on-line training in categories the firefighters are participating in through Target Solutions. The Fire Division has 63-1/2 hours completed thus far with this program and will be reimbursed back to the City Fire Division.

#12. Human Relations - Sandra Finch, Administrator

#12-A) Items of Information

•In the absence of Administrator Finch, Mayor Eisenhauer reported that for the period of December 19, 2017, through January 12, 2018 the office handled 32 complaints, which consisted of 14 police complaints, 1 complaint against other city employees, 12 employment complaints, 4 housing complaints, and 1 public accommodation complaint.

•Mayor Eisenhauer thanked everyone for supporting the MLK Committee as the Committee was able to award a $4,000.00 scholarship to a recipient during the Martin Luther King, Jr. Celebration banquet on January 14th.

#13. Information Technology – Agnel DSilva, Administrator

#13-A) Items of Information

•Administrator DSilva reported he is continuing to work on upgrades.

•The AFG grant application has been submitted and we should know the result by March.

•He has been doing research on the fleet management solutions for Public Works to integrate technology.

•Information Technology has also been doing wiring for the computer network at City Hall and should have it completed by the end of February.

[Alderman McMahon left the meeting at 8:06 p.m. during discussion of the next item.]

#14. Legal - Dave Wesner, Corporation Counsel

#14-A) Chairman Nichols presented an ordinance amending Chapter 111 of City Code Pertaining to Ambulances for discussion only. Mayor Eisenhauer stated the Administration seeks input from the people it most effects so Larry Sapp, Director of Carle Arrow Ambulance and Timothy Compton, Director of Presence Pro Ambulance have both sent e-mails with comments and copies were provided to the Committee. They are also both present this evening and will later give comments and will be available for questions. Mayor Eisenhauer asked Chairman Nichols to allow a discussion of what the ordinance states as a whole and why and what the ambulance providers like and do not like in the ordinance and then give the Committee an opportunity to make comments. Mayor Eisenhauer and Corporation Counsel Wesner will take the comments and bring the ordinance back next month to the Committee for approval. Mayor Eisenhauer stated the reason why we are bring this to you is really two-fold 1) we recognize going from a City that only had an ordinance Public Services Committee allowing only one entity to provide service to a community that allows two there were going to be some bumps in the road and some changes that were going to need to make; and 2) we tried to take input from Mr. Sapp and Mr. Compton as well as it relates to the actual operations the way ambulances work today versus the way they did 30 years ago when the ambulance ordinance was created. The other thing I will share with you is we used to get bogged down with the number of equipment you had to have, etc. and we really don't care about that, but what we care about is what type of service do you provide to our residents, are you there in eight minutes when it is an emergency situation or within twelve minutes on a non-emergency situation. Also, how many calls are being turned over that then delays for an ambulance to reach an 8 to 12 minute response time. Corporation Counsel Wesner stated part of the idea in reviewing the ordinance is the service adequate to meet our needs in terms of us being a body that oversees the service in the community and if it not we need to beef up this and beef up that and there was the feeling that there are things that may have been lacking in the ordinance that we have in place now in order to meet the idea of what we want to see happen to the service in our community so the majority of these changes are operational in nature. One service literally cannot respond to a call or a series of calls because maybe they only had one ambulance in town at the time that is a concern for the Administration so that is why this is coming to you is this a concern for you. Corporation Counsel Wesner reviewed the ordinance changes highlighting Section 111.08 Emergency Dispatch Service Requirements and Section 111.09 Immediate Emergency Response Required which addresses the number of turnover calls, where the calls are turned over to the other ambulance service due to the fact that one ambulance provider does not have any ambulances available. The Administration is suggesting a license ambulance service shall be allowed no more than ten (10) occurrences per month of failing to respond to a call and each occurrence after the tenth occurrence in any month shall be considered a violation of Chapter 111. He also highlighted Section 111.10 Monitoring Emergency Dispatch Calls and Section 111.11 Provision of Service Regardless of Ability to Pay. Larry Sapp voiced Arrow Ambulance's support of updating the ambulance ordinance and thus improve the service and care of the residents of the community if we the ambulance service providers are not held accountable to adhering to the ordinance the consequences can be life threatening to the community members. Arrow continues to provide detailed reports that include average response times, in-service times, turnovers, and the amount of time Arrow has covered the entire City and the number of calls both 9-1-1 and private for which Arrow has responded. Arrow exceeds the expectations in the current ordinance in our response times and has a very low out of service time and very low turnover in volume per month and we average less over the last since February when the second provider came to the area less than 4 turnovers per month 9-1-1 calls. Arrow was pleased to have the opportunity back in 2016 to discuss with the Council our concerns related to a second ambulance service license and in the end the Council voted in favor of that license and we fully supported working with our partner and the City to make sure the residents received what they were promised. To meet the community needs, Arrow covers the entire City for many hours per month when Pro Ambulance is not available or is unable to meet that obligation and some days it is as much as 10-12 hours per day and accepts as many as 80 or 90 turnovers per month with an average of 69 over the past nine months. It is challenging for Arrow to know when we may be relied upon to cover the entire City to insure the patient's receive the ambulance responses they deserve and these needs are in some cases life and death situations. While we have the resources with the inconsistency Arrow has been challenged to plan appropriate resources to meet the demands of covering the entire City multiple times during any given month. He voiced his support to any change that might bring even more accountability to the ambulance services that wish to operate 9-1-1 service in the City. He would also support the Council to consider a call turned over by an ambulance service would go against their 90 percentile rate. Tim Compton stated February 2017 is when we started to run on the 9-1-1 side and we are struggling to get paramedics. We will continue to strive to get these folks hired. He is comfortable with the times drafted in the ordinance, but he would like to see the number of calls turned over increased from ten. He stated there will be times when neither ambulance service will have an ambulance available for their side of town thus the redundancy in the system. The turnover calls from August 2017 until December 2017 averaged 62. He feels a reasonable number could be at 35 in a month. Discussion ensued and questions were addressed by the ambulance service providers.

#14-B) Items of Information - None

#15.Police - Larry Thomason, Public Safety Director

#15-A) Items of Information

•Danville Police Division Monthly Report for December 2017 was presented. There were 142 total adults arrested and 24 juveniles arrested or detained with a grand total of 2,535 calls for service. Director Thomason noted domestic disturbances were at 212 and civil disturbances at 105 as well as suspicious person increasing to 112. There were 440 traffic stops made during the month of December with 187 uniformed traffic citations issued. There were nine responses in regards to overdoses in the Police Division.

•Director Thomason reported with the five new hires the Police Division has 59 active sworn officers working.

•Director Thomason reported police in northern Illinois have arrested a suspect wanted in connection with a Danville homicide last October.

#16 Closed Session was not needed.

#17 Committee Members' Comments - None

#18 Adjournment

There being no further business to discuss, the meeting was adjourned by Chairman Nichols at 8:21 p.m. following a motion by Alderman Stone and a second by Alderman Duncheon.

http://www.cityofdanville.org/uploads/6/7/5/0/6750232/public_services_committee_minutes_01_23_18.pdf