Chambana Sun

Village of Belgium Board met Dec. 11.

Here is the minutes provided by the Board:

1. Silence All Cell Phones

2. Call to Order: The meeting was called to order at 7:00 pm by Village President, Vickie Boehnlein.

a. Roll Call of Officers: Officers present were: Boehnlein, Pete Anzia, Josh Borden, Clem Gottsacker, Dale Pfeifer, and Rose Sauers. Also in attendance were Village Clerk, Julie Lesar, DPW Superintendent, Daniel Birenbaum, and Wastewater Superintendent, Paul Bley.

3. Open Meeting Law Compliance Check: this meeting is in compliance with open Meetings Law of the State of Wisconsin.

4. Pledge of Allegiance to the American Flag, Moment of Silence: All in attendance stood for the Pledge of Allegiance and a moment of silence.

5. Public Input (2 Minutes/Person – 10 Minutes Total Time): Resident asked about the status of Silver Beach Road. Boehnlein replied that the Village Board approved putting the continuation of this project on hold until Main Street is complete. Resident asked about salting of streets. Birenbaum briefly explained the salting procedure for Village streets.

6. Consent Agenda Items (items a-c): Boehnlein made a motion to approve the consent agenda items. Motion was seconded by Gottsacker. Lesar asked if the treasurer’s detailed financial reports could be provided to the board quarterly rather than monthly. This would save a significant amount of time for her. The board was in agreement with this. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

a. Approve Minutes:

i. Village Board Meeting, November 13, 2017

b. Finances

i. Approve Payment of Bills

c. Reports – Acceptance of November Reports

i. Belgium Area Chamber of Commerce Report – no report

ii. Ozaukee County Sheriff’s Report – report included

iii. Fire Chief’s Report – report included

iv. Staff Reports

1. Clerk – report included

2. Treasurer – report included

3. Administrative Assistant – report included

4. DPW/Water Superintendent – report included

5. Wastewater Superintendent – report included

6. Village Marshal – report included

7. Building Inspector’s Report – no report

v. Committee Report

1. Finance and Personnel – no report

2. Public Safety – no report

3. Public Service – no report

4. Public Works – no report

5. Parks, Recreation, and Forestry – no report

6. Public Utilities – no report

7. Village President – no report 7. Unfinished Business – Consideration, Discussion and Possible Action Regarding:

a. Status update of Alcohol license application from Hobo’s Kitchen: Lesar stated that the Village has not received the requested forms. Lesar will send a follow up letter to the owner of Hobo’s Kitchen to explain the options. The board will considered setting a deadline at the January meeting for Hobo’s to provide the needed documents.

b. Approve Joint Powers Agreement between Ozaukee County Sheriff’s Office and Village of Belgium: Boehnlein made a motion to approve the Joint Powers Agreement between Ozaukee County Sheriff’s Office and the Village of Belgium. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

c. Approve Public Utilities recommendation regarding PCS application for water rate increase for 2018: Boehnlein made a motion to approve the PCS application for a water rate increase for 2018. There was no second of the motion. Gottsacker explained that the Village did not receive approval for a rate increase based on the current financial information. The Village will reapply when updated financial information is available from the 2017 audit. Boehnlein withdrew her motion.

8. New Business – Consideration, Discussion and Possible Action Regarding:

a. Renew Building Inspector Contract: Boehnlein made a motion to approve the renewal of the building inspector’s contract for 2018. Motion was seconded by Borden. Building Inspector, Roger Kison stated that he was in agreement with the renewal. No changes were made to the contract. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

b. Approve list of elections inspectors for 2018-19 term: Boehnlein made a motion to approve the list of election inspectors for the 2018-19 term. Motion was seconded by Gottsacker. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

c. Review Neopost proposal and approve renewal of contract and possible addition of folding equipment: Boehnlein made a motion to approve the renewal of the contract with Neopost and the addition of the folding equipment as presented in the contract. The Board discussed the merits of the additional folding equipment. Motion was seconded by Sauers. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

d. Accept request of refund of 2017 taxes due to over-assessment of property: Item was tabled.

e. Approve cost of advertising print ad in the Ozaukee County Tourism Guide. Cost to be split 50/50 with the BACC: Boehnlein made a motion to approve the cost of advertising in the Ozaukee County Tourism Guide. Cost will be split with the BACC. Motion was seconded by Sauers. Boehnlein pointed out that the Village no longer receives all of the room tax that is collected. A portion (70%) of this goes to the Tourism entity that was created last year. Going forward, these Village funds will not be available for spending by the Village. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

f. Discussion possible action regarding Village Ice Skating rink: Birenbaum explained that the ice skating rink liner needs to be replaced. The cost of this is $2,600. He suggested holding off on this replacement due to the possibility of the tennis courts being reconfigured for pickle ball. This cost is not in the 2018 budget. Anzia made a motion to not replace the ice skating rink liner. Motion was seconded by Pfeifer. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

g. Approve Public Utilities recommendation regarding requested lease amendment from T-Mobile: Gottsacker made a motion to deny the requested lease agreement amendment from T-Mobile. Motion was seconded by Sauers. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

h. Approve Public Utilities recommendation to approve 2018 Sewer Fund Budget: Gottsacker made a motion to approve the 2018 Sewer Fund Budget. Motion was seconded by Sauers. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

i. Approve Public Utilities recommendation to approve water main projects for 2018: Gottsacker explained that estimates for projects if being gathered for Public Utilities Committee to review. Item was tabled.

j. Approve Public Utilities recommendation to approve 2018 Water Fund Budget: Item was tabled.

k. Discussion and action regarding repair/replacement of sidewalk section along Main Street: Ted Helleckson from Zenith Tech explained the options for the sidewalk repairs to the Board members. There is a total of about 1,600 feet of sidewalk that is not ADA compliant due to the surface grade. The options are to mud jack the sidewalk or replace the sidewalk. The board discussed the options further. Borden made a motion to replace all of the sidewalk sections that are not ADA compliant at no cost to the Village. Motion was seconded by Pfeifer. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

l. Closed Session:

i. The Village Board will convene to closed session per § 19.85(1)(g), Wis. Stats., to confer with its legal counsel concerning strategy to be adopted with respect to litigation in which the Village is likely to become involved: Boehnlein made a motion to go into closed session at 7:40 pm. Motion was seconded by Borden. Board members were polled. Ayes: Anzia, Borden, Boehnlein, Gottsacker, Pfeifer, and Sauers; Noes – none.

ii. The Village Board will reconvene to open session: The board reconvened to open session at 7:52 pm.

iii. Action relative to closed session: The board will defer a decision to a later date.

9. Adjourn: Gottsacker made a motion to adjourn at 7:54 pm. Motion was seconded by Borden. Ayes – Boehnlein, Borden, Gottsacker, Anzia, Pfeifer, and Sauers; Noes – none; Abstain – none. Motion carried.

http://www.village.belgium.wi.us/VB%202017/MVB%2012-11-17.pdf