Chambana Sun

The village of Philo Board of Trustees met Aug. 10 discuss the Sourceline Media lease.

Here is the meeting's agenda, as provided by the board:

Meeting REGULAR MEETING OF THE BOARD OF TRUSTEES

VILLAGE OF PHILO, ILLINOIS

August 10, 2016

The meeting was called to order by President Larry Franks at 7:00 p.m. at the R.E. Franks Center in the

Eileen Painter room.

GUESTS: Dave Atchley, Paul Hendren, Janet Decker, Dave Laker, Chris Payne, Herschel Hammerschmidt,

Ted Rund, Linda Rund, Karl Helmink, Jim & Kathy Forrest and Christine Walsh.

ROLL CALL: Present-Trustees John Mumma, Steve Messman, Steve Sappenfield, Rachael Garrett and

Paul Brady. Absent-Trustee Pioletti.

MINUTES: Trustee Rachael Garrett made a motion, seconded by Trustee Steve Messman, to approve

the minutes of July 13, 2016. Voice vote, all “aye’s” motion carried unanimously.

ACCOUNTS PAYABLE WARRANT: Trustee John Mumma made a motion, seconded by Trustee Steve

Sappenfield, to approve the payment of bills as presented. Roll call vote; “aye’s” Trustees Mumma,

Messman, Sappenfield, Garrett and Brady. Motion passed unanimously.

VILLAGE ENGINEER: There were no pay requests, no construction work. Dave Atchley stated the Plan

Commission plans to meet after Willow Run III plans are reviewed by him. Mr. Rund is anxious to start

work on the subdivision. Karl Helmink will call a special meeting and President Franks will also call a

special Board Meeting to act on the Plan Commissions recommendations. They hope to set the

meetings at 6:00 and 6:30 after proper 48 hour notices are posted. Karl Helmink will leave hard copies

of the plan at the Village Office.

Mr. Atchley presented copies of the suggested Dollar General landscaping plans and will also check with

Trustee Pioletti regarding his thoughts.

The oil and chipping of the St. Thomas parking area should happen at the same time of other street

work, which will be Thursday. President Franks will let Mike Clerk know, so cars will be moved from the

area. The problem of Jefferson Street “wash boarding” was discussed. President Franks will talk to Dave

Traxler to remove the excess rock that was put down to absorb oil bleeding on the street.

VILLAGE ATTORNEY: Attorney Hendren stated he brought a prepared Annexing Ordinance No. 2016-

604, but since all documents were not presented, including the bond, for the Willow Run III subdivision,

there is no need to act on it yet. We declined to sign the plat until all requirements are satisfied. Karl

Helmink added that Dave Atchley had 12 comments regarding the subdivision.

VILLAGE MAINTENANCE: Dave Traxler was not present at the meeting, but Larry reported there were no

building permits. The new truck is here. We have one bid to open, but President Franks said Dave T.

commented earlier to him that we could use the one for sale as a patch truck & the Ford is worn out.

Village of Philo August 10, 2016 Page 2

The problem is we don’t have a place to store it. The bid was opened and the amount was $14,250 from

Rob Gentry of Jodi’s Asphalt. If no more money than that, maybe just keep it. President Franks

commented they used the small truck for storm damage and maybe they can store it somewhere. The

Board decided to refuse the bid and keep the truck. Regarding the hole in the sidewalk in front of the

bank, someone will take a look at it Friday. Dave Atchley suggested using flowable fill after the hole is

probed. “Clean Up Day” is scheduled for Saturday, October 1st

. Five sections of sidewalk were

destroyed when a tree was uprooted during our recent storm. Randy will look at it. Dave T. had a

surprise visit from OSHA recently and all issues were resolved.

VILLAGE TREASURER: Treasurer Schweighart was not present, but the usual reports were presented to

the Board.

OLD BUSINESS:

Bathrooms at Hale Park- President Franks will check with Chuck Sollers.

Bike racks-Trustee John Mumma made a motion, seconded by Trustee Rachael Garrett, to approve the

purchase of a bike rack not to exceed $300.00. Roll call vote; “aye’s” Trustees Mumma, Messman,

Sappenfield, Garrett and Brady. Motion passed unanimously.

Pads are poured for the brick pillars for the new electronic sign. The old sign needs repair and we need

to decide where to put it.

NEW BUSINESS: The REFMC report was reviewed. Janet noted she has volleyball rentals for 6 weeks

and 2 weddings scheduled for November.

Garage sale dates are set for September 23 & 24th

.

Sourceline Media lease was discussed, no changes since 2011 and the renter has no issues. Trustee

Mumma made a motion, seconded by Trustee Sappenfield, to renew the lease at 120 West Washington

effective August 1, 2016 to July 31, 2017. Roll call vote; “aye’s” Trustees Mumma, Messman,

Sappenfield, Garrett and Brady. Motion passed unanimously.

Hugs & Bugs lease will be presented at a later date.

MISCELLANEOUS DISCUSSION:

Trustee Brady-Nothing

Trustee Garrett-Nothing

Clerk Kirby-Nothing

Trustee Sappenfield-Still working on hand-book for employees

Trustee Messman-Nothing

Trustee Mumma-Nothing

President Franks-He has received calls regarding “worn out” playground equipment. Also, has been

approached about having a town festival again, possibly in October. Entertain possibility to coordinate

the two as a fundraiser. Larry wants to also meet with street and alley committee.

Village of Philo August 10, 2016 Page 3

MOTION TO ADJOURN: Trustee Garrett made a motion, seconded by Trustee Brady, to adjourn the

meeting at 8:00 p.m. Voice vote; all “ayes”.

__________________________________________ ________________________________________

VILLAGE CLERK VILLAGE PRESIDENT