Chambana Sun

City of Urbana City Council Committee of the Whole met Feb. 21.

Here are the minutes provided by the committee:

The City Council Committee of The Whole of the City of Urbana, Illinois, met in regular session at 7:00pm virtually via ZOOM.

ELECTED OFFICIALS PHYSICALLY PRESENT: Diane Wolfe Marlin, Mayor; Phyllis D. Clark, City Clerk

ELECETED OFFICIALS VIRTUALLY PRESENT: CM Maryalice Wu, CM Christopher Evans, CM Shirese Hursey, CM Jaya Kolisetty, CM Chaundra Bishop, CM Grace Wilken, CM James Quisenberry

ELECTED OFFICIALS ABSENT:

STAFF PRESENT: Darcy Sandefur, Carol Mitten, Dave Wesner, Bourema Ouedraogo, Tim Cowan, Elizabeth Hannan, Sheila Dodd, Shaennon Clark, Alyana Robinson

OTHERS PRESENT: Whitney Gregor, Kami Lafoon, Anna Johnson (CUPHD); Chair: Chaundra Bishop, Ward 5

1. Call to Order and Roll Call

With a quorum virtually present, Chair Bishop called the meeting of the Committee of the Whole to order at 7:00 PM.

2. Approval of Minutes of Previous Meeting

February 7th, 2022

Presented by Chair Bishop.

Motion to approve as corrected by CM Wu and seconded by CM Wilken.

CM Wilken provided correction on item 6 – update abstention note to include Champaign County.

Vote by roll call:

AYE: Wu, Evans, Hursey, Kolisetty, Bishop, Wilken, Quisenberry

NAY: None

3. Additions to the Agenda

None

4. Public Input and Presentations

a. Public Input

Allan Max Axelrod provided update on Ameren shut offs campaign and informed council about anti Semitic incident on the U of I campus.

b. Restricting Use of E-Cigarettes in Public Spaces Presentation – CM Bishop and CUPHD

Presented by Whitney Greger, Kami Lafoon and Anna Johnson of CUPHD. They presented a PowerPoint presentation on E-Cigarette free public spaces. Lafoon explained what E-Cigarettes are, how they function, and the risks to health. Greger explained that e-cigarettes are not a part of the smoke-free IL act but that CUPHD is available to help municipalities draft ordinances to regulate them. Questions and discussion ensued.

5. Staff Report

Carol Mitten will be posting RFQ for community safety review on Wednesday the 23rd and reminded that tomorrow is the final council goal-setting session at stone creek church. Mayor Marlin reminded that tomorrow is the 5th and final goal-setting session with public input from 5:30 – 6:00 followed by small group work with council and staff. Monthly report from Crisis Co-Response team.

6. Resolution No. 2022-02-020R: A Resolution Approving and Authorizing the Execution of an Urbana Home Consortium Subrecipient Agreement (Champaign County Regional Planning Commission HOME ARP Allocation Plan FY 2021-2022) – CD

Presented by Sheila Dodd the Community Development director.

Questions and discussion ensued.

Motion to approve to consent agenda by CM Wu and seconded by CM Hursey

Vote by roll call:

AYE: Quisenberry, Wilken, Bishop, Kolisetty, Hursey, Evans, Wu

NAY: None

7. Ordinance No. 2022-02-009: An Ordinance Revising the Annual Budget Ordinance (Budget Amendment #6 – Omnibus) – HRF

Presented by Alyana Robinson of the Finance Department. Budget amendment will cover costs of recruiting new department heads and capital projects additional costs. Public Works Director Tim Cowan helped answer questions. Questions and discussion ensued.

Motion to approve to regular agenda by CM Hursey and seconded by CM Kolisetty. Further questions and discussion ensued.

Vote by roll call:

AYE: Wu, Evans, Hursey, Kolisetty, Bishop, Quisenberry, Mayor Marlin

NAY: None

ABSTENTION: Wilken (Because she is a board member of the Champaign County environmental stewards)

8. Resolution No. 2022-02-021R: A Resolution Approving the Engagement of Lauterbach & Amen, LLP for Independent Financial Auditing Services (Fiscal Years Ending June 30, 2022; June 30, 2023; June 30, 2024; June 30, 2025; and June 30, 2026) – HRF

Presented by Shaennon Clark Finance Director. Explained that this resolution is asking for council approval for entering contract for auditing services. Elizabeth Hannan the HRF assisted in answering questions.

Motion to approve to regular agenda with changes reducing from 8 years to 5 by CM Wilken and seconded by CM Quisenberry.

Further questions and discussion ensued.

Vote by roll call:

AYE: Wu, Evans, Hursey, Kolisetty, Bishop, Wilken, Quisenberry

NAY: None

9. Resolution No. 2022-02-022R: A Resolution Adopting Financial Policies – HRF

Presented by Alyana Robinson and Elizabeth Hannan of the Finance Department. Presented a PowerPoint outlining the proposed financial policy changes.

Questions and discussions ensued.

Motion to approve to regular agenda by CM Wu and seconded by CM Hursey.

Further discussion ensued.

Vote by roll call:

AYE: Wu, Hursey, Kolisetty, Bishop, Wilken, Quisenberry

NAY: None

PRESENT: Evans

10. Council Input and Communications

CM Quisenberry provided clarity on the purpose of tomorrow night’s meeting being a working meeting to address goals. CM Wilken thanked council and staff for their work coming together. Shared thoughts on RFQ for review of public safety. Mayor Marlin announced the Government Finance Officers Association awarded the distinguished budget presentation award to the City of Urbana for their budget. Recognized the work of the finance department for maintaining this standard of excellence.

11. Adjournment

With no further business before the committee of the whole Chair Bishop adjourned the meeting at 9:14 PM

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