Village of Ogden Village Board met May 7.
Here is the minutes provided by the board:
PRESENT:
Trustee Acklin Clerk Bowman Mayor Clements Trustee Cooper
Trustee Esposito Trustee Haan Trustee Newsom Trustee Vickers
Absent: None
Also, Present: Marc Miller
CALL TO ORDER:
Mayor Clements called the meeting to order at 7:03 p.m.
APPROVAL OF MINUTES (April 2, 2020, regular session):
Trustee Haan made a motion to approve the minutes of the April 2, 2020, regular session meeting. Trustee Esposito seconded the motion. Roll call vote:
Trustee Acklin, “aye” Trustee Haan, “aye” Trustee Newsom, “aye”
Trustee Esposito, “aye” Trustee Cooper, “aye” Trustee Vickers, “aye”
All “ayes”, motion carried.
APPROVAL OF TREASURER’S REPORT:
Trustee Haan made a motion to approve the May 2020 treasurer’s report. Trustee Cooper seconded the motion. Roll call vote:
Trustee Haan, “aye” Trustee Newsom, “aye” Trustee Esposito, “aye”
Trustee Cooper, “aye” Trustee Vickers, “aye” Trustee Acklin, “aye”
All “ayes”, motion carried.
APPROVAL OF BANK STATEMENTS (April 2020):
Trustee Haan made a motion to approve the April 2020 bank statements. Trustee Vickers seconded the motion. Roll call vote:
Trustee Newsom, “aye” Trustee Esposito, “aye” Trustee Cooper, “aye”
Trustee Vickers, “aye” Trustee Acklin, “aye” Trustee Haan, “aye”
All “ayes”, motion carried.
APPROVAL OF BILLS:
Trustee Vickers made a motion to pay the May 2020 bills. Trustee Esposito
seconded the motion. Roll call vote:
Trustee Esposito, “aye” Trustee Cooper, “aye” Trustee Vickers, “aye”
Trustee Acklin, “aye” Trustee Haan, “aye” Trustee Newsom, “aye”
All “ayes”, motion carried.
PUBLIC COMMENT: None
APPROVAL OF AN ORDINANCE OF THE VILLAGE OF OGDEN GRANTING THE VILLAGE PRESIDENT EMERGENCY POWERS DURING A STATE OF EMERGENCY:
Trustee Vickers made a motion to approve an ordinance of the Village of Ogden granting the Village President emergency powers during a state of emergency. Trustee Cooper seconded the motion. Roll call vote:
Trustee Cooper, “aye” Trustee Vickers, “aye” Trustee Acklin, “aye”
Trustee Haan, “aye” Trustee Newsom, “aye” Trustee Esposito, “aye”
All “ayes”, motion carried.
APPROVAL OF BERNS, CLANCY & ASSOCIATES QUOTE FOR BROADWAY ST REPAIRS (not to exceed $253,000.00):
Trustee Vickers made a motion to table to approve Berns, Clancy & Associates quote for Broadway St repairs not to exceed $253,000.00 and to approve Berns, Clancy & Associates quote for alley between Main St and Broadway St repairs not to exceed $19,000.00. Trustee Cooper seconded the motion. Roll call vote:
Trustee Vickers, “aye” Trustee Acklin, “aye” Trustee Haan, “aye”
Trustee Newsom, “aye” Trustee Esposito, “aye” Trustee Cooper, “aye”
All “ayes”, motion carried.
Mayor Clements reported that he contacted Cross Construction for quotes on Broadway St, West Ave., and alley repairs. Himself, Trustee Newsom, and Mr. Thompsen met with Cross Construction to discuss what needs to be done.
Trustee Haan asked if the road repairs will take care of the drainage problem on Broadway St. Trustee Newsom said a tile will have to be installed to fix the drainage problem.
Trustee Vickers stated that if we use MFT funds that the Village must go through an engineer.
Attorney Miller stated that by law if the work is over $25,000 it must go out for bid. The exception to this law is if there is a 3/4 vote of those sitting in office to enter a contract without bidding.
APPROVAL OF BERNS, CLANCY & ASSOCIATES QUOTE FOR ALLEY BETWEEN MAIN ST AND BROADWAY ST REPAIRS (not to exceed $19,000.00) roll call vote
Tabled in previous motion
DISCUSSION OF FESTIVAL AND APPROVE UP TO $11,000.00 TO BE SPENT ON 2020 FESTIVAL OUT OF FESTIVAL ACCOUNT roll call vote
Trustee Esposito made a motion to approve up to $11,000.00 to be spent on 2020 Festival out of Festival account. Trustee Newsom seconded the motion. Roll call vote:
Trustee Haan, “nay” Trustee Newsom, “aye” Trustee Esposito, “aye”
Trustee Cooper, “aye” Trustee Vickers, “aye” Trustee Acklin, “aye”
5 “ayes” and 1 “nay”, motion carried.
Trustee Cooper wanted boards thoughts on continuing with the festival. The board agreed that we should continue planning to have the festival. It is Ogden’s 150th anniversary. Trustee Cooper said that all vendors she has spoke with are still willing to come. Trustee Cooper said that she has until the beginning of August to cancel without having to pay for things.
Trustee Haan wants to know how much money the Festival Committee is willing to spend if it gets cancelled. Trustee Cooper said no money should go out until August.
COMMITTEE REPORTS:
Building/grounds: Trustee Esposito reported that she received an estimate from Remco to fix the flagpole light. It was $1,105.00. Mr. Thompsen said he can put up a solar light for under $500. 00. Trustee Esposito said we are going to go with that.
Trustee Esposito said the Village sent a letter to Ameren Illinois and from now on all streetlights will be replaced with 400 LED lights.
She also reported that the recycle camera is up. We caught people illegally dumping with it already. The cameras are not 100% coverage.
Trustee Vickers reported that the Village is supposed to maintain the Welcome signs at the East and West ends of town. If we do not want to maintain them then we need to take them down. Mayor Clements said Mr. Thompsen will mow and trim around them.
Trustee Newsom wants the signs looked at to see if they need updated or painted. Trustee Esposito will look at them.
Health & Safety: Trustee Acklin reported that there has not really been anything done at the Kohler property. A few bricks have been moved around. It also has not been mowed so a letter needs to be sent.
He also reported that the Village received a complaint about a property at 306 E. Kyle St. The complaint was about debris in the back yard and overgrown brush. A letter has been sent.
Sewer: Trustee Haan reported that the Village is doing a trial run with the ACH on the May 8th bills. If all goes well, he would like to offer it to everyone in June.
Water: Trustee Vickers would like to forgo late fees and shut offs for May due to Covid-19. Board agrees.
Streets/alleys/sidewalks: Trustee Vickers reported that Mr. Hartke would like to have a sidewalk put in in front of his building on Lincoln St. She spoke with IDOT and Mr. Hartke will have to contact them because it butts up to IDOT’S property. Trustee Esposito stated that Mr. Hartke must have 6 parking spots for his apartment building per our Zoning Ordinance.
Trustee Acklin reported that on Helton St. there is a patchwork of sidewalks. Can the Village connect them all? Trustee Newsom believes that the sidewalk that is there is a private sidewalk but will look into it.
Trustee Cooper reported that she has received a complaint about the standing water next to the I-74 ramps. Trustee Newsom said that is IDOT’s issue.
Budget: None
Business: Trustee Newsom reported that the MAPPING program is on hold for this year.
Events: Trustee Cooper reported that the next Festival Committee meeting will be May 19th @ 6:30.
Drainage: Trustee Newsom reported that we are still waiting for a response from one person for the North East Drainage project. The property owner is requesting changes and the matter is not solved yet.
MAYOR: None
OTHER BUSINESS: Trustee Cooper questioned why the 2020 minutes are not on the Village webpage. Trustee Haan said he would get them on the page.
Trustee Cooper would like the Village to start a new Facebook page with the name Village of Ogden.
Trustee Vickers reported that she ordered flowers from Schuren’s Nursery. She also reported that there will not be a Memorial Day celebration this year. The Village will post notices around town on behalf of the council of churches.
Trustee Esposito wants a letter sent to the people on Maple St who have been feeding the cats. Trustee Cooper reported that Animal Control said that the Village must send a letter to them before they will enforce the ordinance.
MOTION TO ADJOURN:
Trustee Newsom made a motion to adjourn. Trustee Esposito seconded the motion.
All “ayes”, motion carried.
Adjourned at 8:19 PM
http://www.ogdenil.com/2020_approved_regular_board_minutes.html
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