Village of Ogden Village Board met April 2.
Here is the minutes provided by the board:
PRESENT:
Trustee Acklin Clerk Bowman Mayor Clements Trustee Cooper
Trustee Esposito Trustee Haan Trustee Newsom Trustee Vickers
Absent: None
Also, Present: Marc Miller
CALL TO ORDER:
Mayor Clements called the meeting to order at 7:05 p.m.
APPROVAL OF ORDINANCE IMPLEMENTING EMERGENCY MEETING PROCEDURES TO ALLOW FOR ELECTRONIC MEETINGS:
Trustee Esposito made a motion to approve an ordinance implementing emergency meeting procedures to allow for electronic meetings. Trustee Newsom seconded the motion. All “ayes”, motion carried.
APPROVAL OF MINUTES (March 5, 2020, regular session):
Trustee Esposito made a motion to approve the minutes of the March 5, 2020, regular session meeting. Trustee Cooper seconded the motion.
All “ayes”, motion carried.
Trustee Esposito questioned about approving a plat for 101, 107, 109 E. Maple St and 304 S. East Ave. This was tabled last month because Troy Bates never turned in a plat to be approved. This property has been sold without being divided. Attorney Miller will contact Attorney Scott about the matter.
APPROVAL OF TREASURER’S REPORT:
Trustee Esposito made a motion to approve the April 2020 treasurer’s report. Trustee Haan seconded the motion. Roll call vote:
Trustee Vickers, “aye” Trustee Acklin, “aye” Trustee Haan, “aye”
Trustee Newsom, “aye” Trustee Esposito, “aye” Trustee Cooper, “aye”
All “ayes”, motion carried.
APPROVAL TO REINVEST OR CASH OUT CD’S:
- $77,164.87
- $77,164.87
Trustee Acklin, “aye” Trustee Haan, “aye” Trustee Newsom, “aye”
Trustee Esposito, “aye” Trustee Cooper, “aye” Trustee Vickers, “aye”
All “ayes”, motion carried.
APPROVAL OF BANK STATEMENTS (March 2020):
Trustee Newsom made a motion to approve the March 2020 bank statements. Trustee Esposito seconded the motion. Roll call vote:
Trustee Haan, “aye” Trustee Newsom, “aye” Trustee Esposito, “aye”
Trustee Cooper, “aye” Trustee Vickers, “aye” Trustee Acklin, “aye”
All “ayes”, motion carried.
APPROVAL OF BILLS:
Trustee Newsom made a motion to pay the April 2020 bills. Trustee Haan
seconded the motion. Roll call vote:
Trustee Newsom, “aye” Trustee Esposito, “aye” Trustee Cooper, “aye”
Trustee Vickers, “aye” Trustee Acklin, “aye” Trustee Haan, “aye”
All “ayes”, motion carried.
PUBLIC COMMENT: None
APPROVAL OF ORDINANCE CREATING EMERGENCY POWERS OF THE ORDINANCES OF THE VILLAGE OF OGDEN:
Trustee Vickers made a motion to table an ordinance creating emergency power of the ordinances of the Village of Ogden. Trustee Haan seconded the motion.
All “ayes”, motion carried.
The correct ordinance was not available.
APPROVAL OF BOARD PAY:
Trustee Cooper made a motion to approve 2020 board pay. Trustee Newsom
seconded the motion. Roll call vote:
Trustee Esposito, “aye” Trustee Cooper, “aye” Trustee Vickers, “aye”
Trustee Acklin, “aye” Trustee Haan, “aye” Trustee Newsom, “aye”
All “ayes”, motion carried.
APPROVE EPA FOR LAB TESTING (Not to exceed $1,200.00):
Trustee Vickers made a motion to approve EPA for lab testing not to exceed $1,200.00. Trustee Newsom seconded the motion. Roll call vote:
Trustee Cooper, “aye” Trustee Vickers, “aye” Trustee Acklin, “aye”
Trustee Haan, “aye” Trustee Newsom, “aye” Trustee Esposito, “aye”
All “ayes”, motion carried.
DISCUSSION AND APPROVAL OF ANIMAL CONTROL ORDINANCE:
Trustee Esposito made a motion to approve the Animal Control Ordinance. Trustee Vickers seconded the motion.
All “ayes”, motion carried.
This new ordinance combines all past ordinances and amendments.
COMMITTEE REPORTS:
Building/grounds: The recycle bin signs will be put in ground when weather permits.
Mr. Thompsen has been working on the alley between Main St. and Broadway St. by Billy Bob’s and ShapeMaster. He has also been working on Broadway St. Mayor Clements has spoken with Berns, Clancy & Associates and they are supposed to be coming out to survey the areas and put together an estimate to have Broadway St. and the alley repaired. Mayor Clements hopes that Illiniana Construction will be able to fix Broadway St. and oil and chip these areas this summer. Trustee Esposito asked if the Village was taking legal action against O’Neil Better Paving for Broadway St. Mr. Miller stated that to file suit against O’Neil Better Paving for the Broadway St. work, we would have to have an engineer’s report to file against them. He will start by sending the company a letter requesting a refund.
Trustee Esposito questioned AMS’ property lines. She wanted to know if he is parking his tractors on the Village’s property. Trustee Newsom said that the property line goes all the way to East Ave.
Health & Safety: Trustee Acklin reported that there has been no change in property condition at 203 E. Main St. There are still bricks and debris all over sticking up out of the dirt.
Sewer: Trustee Haan reported that Longview Bank will do ACH payments. The Village has forms that must be filled out and turned back in. Trustee Haan would like to start ACH in May on a few trial accounts. He would like to offer it to all water customers in June. There is no cost from Longview Bank for this service.
Trustee Haan stated that Water and Sewer increases are supposed to take effect in May. The board discussed postponing increases or abating increase for fiscal year 2020/2021. Attorney Miller said that we can abate the increase without changing the ordinance.
Trustee Haan reported that so far, this fiscal year we have had $61,000 revenue and $57,000 expenses in Sewer Operations. We have had $91,000 revenue and $95,000 in expenses in Water Operations. Trustee Haan said we are ok financially in Sewer to not raise rates but are behind in water. Some of this is due to purchasing a new billing program.
Water: Trustee Vickers stated the Village will forgo late fees and shut offs until further notice but will still send out reminders to late accounts.
Trustee Esposito made a motion to abate Water and Sewer rate increases for fiscal year ending 2020/2021 and to suspend late fees and shut offs until board otherwise resumes. Trustee Newsom seconded the motion. Roll call vote:
Trustee Esposito, “aye” Trustee Cooper, “aye” Trustee Vickers, “aye”
Trustee Acklin, “aye” Trustee Haan, “aye” Trustee Newsom, “aye”
All “ayes”, motion carried.
Streets/alleys/sidewalks: Trustee Newsom will contact Darrin Bressner about fixing the sidewalk on West Ave.
Budget: None
Business: Trustee Haan encouraged board to support local business by ordering take out.
Events: Trustee Esposito reported that the Easter Egg Hunts are postponed until further notice. Trustee Cooper will continue planning for the Festival and decide if we will still have it closer to the date. They can have meetings on Zoom until the Shelter Law is over.
Drainage: Mayor Clements updated on the Northeast Drainage project. Mr. Wauthier is still waiting for one landowner to sign documents. Her lawyer is looking it over and she should sign soon.
Mr. Wauthier contacted IDOT about the 150-drainage project. They are trying to get this project moved up.
MAYOR: Mayor Clements is having Don Wauthier look into and apply for small business grants due to covid-19.
OTHER BUSINESS: Mr. Hartke contacted Trustee Vickers wanting to know what the hold up on his permit application for his sign is. Mayor Clements explained that it must go to the Zoning Board of Appeals because Mr. Hartke has requested a variance so he can put the sign closer to the road. Mr. Gilliland has picked up the information and will schedule a meeting.
Trustee Esposito wants a message to put on water bills about the Easter Egg Hunt being postponed until further notice.
Trustee Vickers will buy the flowers from the high school or Schuren nursery. She gets a discount at Schuren nursery.
Trustee Newsom said that there are a couple of the new trees that might be dead on Joy St. He wants to know if there was a guarantee on the trees and would like Sonja to look at them.
Trustee Vickers stated that a couple of businesses have contacted her about purchasing bulk water. She spoke with Lorin Kinney and he said that we should not sell bulk water. He said if we were making more money from selling the bulk water it would be different. He said it puts a strain on our system. Trustee Vickers will look further into this but for now we will only sell to Allerton Supply.
Mayor Clements said that he has reached out to Kenly Taylor to see if she would like to come back this summer to mow. No other applications have been received.
MOTION TO ADJOURN:
Trustee Newsom made a motion to adjourn. Trustee Esposito seconded the motion.
All “ayes”, motion carried.
Adjourned at 8:11 PM
http://www.ogdenil.com/2020_approved_regular_board_minutes.html
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