Chambana Sun

City of Danville Public Services Committee met April 24.

Here is the minutes provided by the Committee:

#1 Call To Order

Chairman Nichols called the Public Services Committee meeting to order at 6:00 p.m. at the Robert E. Jones Municipal Building, 17 W. Main St., Danville, Illinois.

Roll Call was answered by Chairman Steve Nichols, Vice Chairman Steve Foster, Aldermen Brenda Brown, R.J. Davis, and Tom Stone. Absent were Aldermen Dan Duncheon and Sharon McMahon. A quorum was present.

Others Present were Mayor Scott Eisenhauer, City Treasurer Stephanie Wilson, Aldermen Mike O'Kane, Sherry Pickering, City Clerk Lisa Monson, City Comptroller Shelley Scott, Community Development Director David Schnelle, Corporation Counsel David Wesner, Planning Manager Christopher Milliken, Human Relations Administrator Sandra Finch, Human Resources Administrator Bill Westphal, Information Technology Administrator Agnel DSilva, Public Safety Director Larry Thomason, Risk Manager Kathy Courson, Deputy Director of Public Works Operations Ray Garcia, 7 audience members and 2 news media were also present.

#2 Approval Of Minutes

Chairman Nichols presented the Minutes of the regular meeting of March 27, 2018. Alderman Brown moved to dispense with the reading and asked for approval as presented, seconded by Alderman Stone. On the voice vote, all ayes, no nays; the motion so ordered.

#3 Approval Of Agenda

Chairman Nichols presented the agenda. Vice Chairman Foster moved for approval as presented, seconded by Alderman Stone. On the voice vote, all ayes, no nays; the motion so ordered.

#4 Audience Comments

Gloria Bolden of Danville thanked Public Works Operations crews for patching pot holes in her neighborhood and she would like to see a right turn lane arrow at the westbound Fairchild Street and Bowman Avenue stoplight.

#5 Chairman's Comments - None

#6 Approval Of Payrolls

Chairman Nichols presented Payrolls for April 20, 2018, of $67,715.61. Alderman Stone moved to dispense with the reading and asked for approval, seconded by Alderman Brown. There being no questions, the roll call vote being:

Ayes: Aldermen Davis, Stone, Foster, Brown, Nichols

Nays: None

Absent: Aldermen Duncheon, McMahon

Motion carried 5 to 0 with 2 absent.

#7 Approval Of Vouchers Payable

Chairman Nichols presented Schedule of Vouchers Payable for April 24, 2018 of $195,353.01. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman Stone. There being no questions, the roll call vote being:

Ayes: Aldermen Stone, Foster, Brown, Davis, Nichols

Nays: None

Absent: Aldermen Duncheon, McMahon

Motion carried 5 to 0 with 2 absent.

#8 City Clerk's Report - Lisa Monson, City Clerk

#8-A) Items of Information

•Staff is completing annual business license renewals.

•Clerk Monson will be attending Police and Fire Pension Certified Trustee training at the IPPFA (Illinois Public Pension Fund Association) Conference in East Peoria from May 1st to May 3rd.

#9 Community Development - David Schnelle, Director

#9-A) Chairman Nichols presented an ordinance amending Chapter 33 of the City Code Pertaining to Boards and Commissions, to combine the Planning and Zoning Commission and Zoning Board of Appeals and the duties of both bodies into one body. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman Stone. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Foster, Brown, Davis, Stone, Nichols

Nays: None

Absent: Aldermen Duncheon, McMahon

Motion carried 5 to 0 with 2 absent.

#9-B) Items of Information

Manager Milliken stated the Planning and Zoning Commission Board will meet Thursday, May 3rd.

#10 Finance- Shelley Scott, Comptroller

#10-A) Chairman Nichols presented a resolution authorizing Renewal of Banking Services for One-Year Period as the original termination date of December 31, 2017 is deleted and replaced with December 31, 2018 as the new and applicable termination date. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman Stone. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Brown, Davis, Stone, Foster, Nichols

Nays: None

Absent: Aldermen Duncheon, McMahon

Motion carried 5 to 0 with 2 absent.

#10-B) Items Of Information

#10-B-1) Human Resources Monthly Report - Bill Westphal, Human Resources Administrator Administrator Westphal presented the Personnel Report as of April 24, 2018, stating 231 employees eligible for benefits and 34 part-time/seasonal/temporary/intern employees, with no new hires, no transfers, and no separations. Applications are being accepted for part-time Mechanical Inspector, Bus Mechanic, and Extra Board Bus Drivers are on-going.

#10-B-2) Risk Manager Monthly Report - Kathy Courson, Risk Manager

March 2018 Statistics were presented stating Blue Cross/Blue Shield of Illinois and Health Alliance Insurance Premiums for employees, firefighter duty disabilities and police duty disabilities, and incentives which totaled $328,505.34, for retirees $42,309.79, and for Library Employees $14,632.60; March claims for Worker's Compensation totaled three, and there were five Liability claims submitted. The total cost of health premiums in March 2018 totaled $385,447.73 with 336 members enrolled and the total cost of health premiums for March 2017 totaled $388,488.91 with 360 members enrolled.

#10-B-3) Additional Items of Information

•Comptroller Scott reported bills went out which include the higher Public Safety Pension fee. The City has started an appeals list for individuals who think they should receive a discount on the fee and it is not reflected on their bill.

•Comptroller Scott announced she received a scholarship for registration as a first time attendee to attend the GFOA (Government Finance Officers Association) Conference in St. Louis on May 6th to May 9th.

#11 Fire- Larry Thomason, Public Safety Director

#11-A) Items of Information

Monthly Incident Report for March 1, 2018, through March 31, 2018, was presented, stating 214 total incidents were recorded and total estimated loss in fires was $11,646.00. There were 14 fire incidents, of those, 2 were building fires. There were 134 rescue or EMS incidents which accounted for 63% of the service. Breaking that down, 65 were EMS calls, three were motor vehicle accidents with injuries, four were motor vehicle accidents with no injuries, one was motor vehicle/pedestrian accident, and there were 61 medical assists. The Fire Division responded to eight overdoses during the month of March 2018.

#12 Human Relations - Sandra Finch, Administrator

#12-A-1) Items of Information

Administrator Finch reported that for the period of March 20, 2018, through April 16, 2018, the office handled 35 complaints, which consisted of 17 police complaints, 3 complaints against other city employees, 10 employment complaints, 4 housing complaints, and 1 public accommodation complaint.

#13 Information Technology - Agnel DSilva, Administrator

#13-A) Items of Information

• Administrator DSilva reported the City has heard from FEMA and the AFG (Assistance to Firefighters Grant) grant was not awarded to the City, but we plan to apply again next fall. He has requested information on the scoring and why the City did not qualify for the grant.

•Administrator DSilva reported the Information Technology Division is implementing new security on the City's network as ongoing threats are occurring.

#14 Legal - Dave Wesner, Corporation Counsel

#14-A) Chairman Nichols presented an ordinance amending Chapter 95 of the City Code Pertaining to Human Relations to update and improve language concerning procedures for handling complaints. Alderman Brown moved to dispense with the reading and asked for approval, seconded by Alderman Stone. Corporation Counsel Wesner reviewed the changes. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Davis, Stone, Foster, Brown, Nichols

Nays: None

Absent: Aldermen Duncheon, McMahon

Motion carried 5 to 0 with 2 absent.

#14-B) Items of Information

#14-B-a) Discussion of Liquor Ordinance

Mayor Eisenhauer stated he and Corporation Counsel Wesner have been reviewing the Liquor Ordinance regarding open alcohol in the downtown area during various events. We have met with the former DDI Director, the DDI President, and Peter Blackmon and some of the concerns that were voiced were they appreciated open carry, but what did not work so well was the carrying of multiple beverages at one time or the rolling around of a cooler full of beverages which defeated some of their intent and purpose which was to sell the alcohol themselves to raise funds, but it created a control problem. We are looking at finalizing language to the Liquor Ordinance to limit to one can, bottle, or cup per person and no outside coolers permitted. It would not impact any of the liquor-licensed establishments. Individuals would still be able to buy at the establishment and walk around with the alcohol, but only one at a time versus multiples as it is much easier to control this way. The final language will be drafted and the ordinance will be placed on a future City Council agenda.

#14-B) Items of Information

Corporation Counsel stated he incurred a travel expense for a one-day seminar in Bloomington and if he would have paid the per diem cost it would have been $180.00 so instead he paid the actual expenses of $60.00 which was gasoline only. He feels the per diem is something to think about in the travel policy.

#15 Police - Larry Thomason, Public Safety Director

#15-A) Items of Information

•Danville Police Division Monthly Report for March 2018 was presented. There were 142 total adults arrested and 24 juveniles arrested or detained with a grand total of 2,613 calls for service. Director Thomason noted domestic disturbances were at 235 and false alarm calls at 127. There were 394 traffic stops made during the month of March with 231 uniformed traffic citations issued. There were nine overdose calls handled by the Danville Police Division.

•Director Thomason announced there will be a swearing-in of four Probationary Police Officers tomorrow morning in the City Council Chambers at 9:00 a.m. He also announced graduation will be held Thursday, April 26th for five police officers at the Police Training Institute in Champaign. The total police officers now stands at 63 personnel.

•National Police Memorial Week will be held May 14th to May 18th. Danville Police will hold a memorial service at 10:00 a.m. on May 17th at Sunset Memorial Park and everyone is invited to attend.

#16 Public Works - Ray Garcia, Deputy Director - Operations

#16-A) Chairman Nichols presented a resolution awarding Bid #595 for Asbestos Abatement at 912 N. Vermilion Street, the former Gulick's Medical Supply building, to the low bidder Environmental Assurance, LLC in the amount of $24,440.00, with funding to be provided through Tax Increment Financing-Midtown budget.

Alderman Stone moved to dispense with the reading and asked for approval, seconded by Alderman Brown. Deputy Director Garcia stated at the completion of the asbestos abatement, the City will be able to demolish the building. After all questions were addressed and there being no further discussion, the roll call vote being:

Ayes: Aldermen Stone, Foster, Brown, Davis, Nichols

Nays: None

Absent: Aldermen Duncheon, McMahon

Motion carried 5 to 0 with 2 absent.

#16-B) Items of Information

• Alderman Davis requested an update from Deputy Director Garcia regarding pothole patching. Deputy Director Garcia responded there are one to two crews out every day patching and Public Works Operations has been able to make decent headway.

•Alderman Brown received a concern from an individual about problems occurring around vacant homes in the Moore Street area and asked if some of the homes were on the demolition list. Mayor Eisenhauer stated the City has looked at the Moore and Shasta Street area as a complete redevelopment area rather than a demolition here and there, so we plan to work in partnership with the Danville Housing Authority to do some type of redevelopment.

#17 Closed Session was not needed.

#18 Committee Members' Comments - None

#19 Adjournment

There being no further business to discuss, the meeting was adjourned by Chairman Nichols at 7:09 p.m. following a motion by Alderman Stone and a second by Vice Chairman Foster.

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