Chambana Sun

Tolono Board of Trustees met April 18.

Here is the minutes provided by the Board:

The meeting was called to order at 6:35 p.m. Present were President Jeff Holt, Trustee Mike Golish, Trustee Jacquie Miller, Trustee Rob Murphy, and Trustee Terrence Stuber. Absent were Trustee Ryan Perry, Trustee Anna Morris and Clerk Dixie Phillips (Trustee Perry later joined the meeting at 6:45 p.m.). Attorney Marc R. Miller was also present and took notes for the minutes. It was determined that there was quorum.

The Trustees and public joined in the Pledge of Allegiance.

There Board heard comments from the public. There was discussion about the possible removal of a tree at 409 W. Vorcey.

The Superintendent gave an overview of the status of Village sidewalks. He believes that a 5 day proposal to fix sidewalks will fix about 75% of the Villages sidewalk problems.

There was a motion by Trustee Murphy to approval the proposal to repair sidewalks in an amount not to exceed $6,500 by Howell Concrete Lifters. There was a second by Trustee Golish.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, and Trustee Stuber-yes. The motion carried.

Trustee Ryan Perry joined the meeting at 6:45 p.m.

The Superintendent gave an overview about the upcoming Village Hall roof project. The Board polled itself and confirmed unanimous support to spend $22,015.52 for CU Construction to perform the recommended work and pay for it from the 2017-2018 appropriation. The item will be on the next regular agenda for formal approval.

The Board will also consider approval of concrete work at the next regular meeting.

Randy Grace from the Tolono Park District gave a presentation about upcoming capital projects.

There was a motion by Trustee Stuber to approve "An Ordinance Approving and Authorizing the Release of Obligations of the Tolono Park District Under a TIF Intergovernmental Agreement” with a second by Trustee Miller as presented with additional language added.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

Engineer Scott Burge gave an update on the Police Station. Trustee Murphy motioned to add $6,271.01 to Change Order #4 relating to the Police Station for a total of $9,258.02. There was a second by Trustee Perry.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

There was then discussion about some of the interior treatments for the Police Station. Trustee Murphy made a motion to go with a Cabinet Land bid for cabinets of $705.00. There was a second by Trustee Golish.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

There was a motion by Trustee Stuber to approve the bid from Consolidated for wiring at the Police Station for a total of $7,142.86. There was a second by Trustee Golish.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

The Building Official Tony Battaglia gave an update on permits. He confirmed that there was no reason to waive the culvert fee for the King property because no fee was charged. Randy Bachert, the ZBA Administrator tendered his resignation as Administrator but said that he would be willing to stay on the Board.

The Treasurer then gave his report. A sewer credit for 213 Daggy is under review and will be considered at a future meeting.

He explained that there is an MFT discrepancy that is $17,368.61 with various amounts dating back to 2008. The difference appears to be monies spent on road projects but not approved by IDOT. The most efficient way to correct the records would be to repay the MFT account from general funds at some future time.

The Board then reviewed the police reports. There was a motion by Trustee Murphy with a second by Trustee Perry to approve the report as presented. The motion carried.

The Superintendent shared some costs estimates for locating and televising storm sewer lines by DJ Stewart. There was a motion by Trustee Golish to authorize the Superintendent to hire DJ Stewart to televise storm sewer lines and installing up to 3 manholes at a cost not to exceed $16,650.00. There was a second by Trustee Stuber.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

There was a motion by Trustee Perry to approve the minutes of April 4, 2017. There was a second by Trustee Miller. The motion carried.

There was consensus to defer discussion on the Water ordinance. Trustee Perry will be getting numbers together at some point in the future.

The Superintendent passed along some information about upcoming water meter costs. Attorney Miller was asked about the water sale deadline. He explained that if the Village were to sell its water and/or sewer system, it would need to do so quickly because the statute that provides for favorable sale terms requires closing by June 2018. He explained that a water consultant ran some preliminary numbers and suggested that the water system could carry its own and was not necessarily a strong candidate for sale. He did not look at the sewer system. Mr. Miller suggested that if the sewer system were to be looked at, that there needed to be an inventory of the existing system with projections of capital expenditures in the future. An engineer would be hired to do that.

There was discussion about parking around West Side Park during the Tolono Fun Day Festival.

The Board then reviewed the tickler file. The Board discussed with the Treasurer the new water payment system that allows credit card payments.

Trustee Stuber expressed concern about the Village burning landscaping material when the rest of the Village is prohibited. The Village has been doing some mulching that they will in turn offer to the public for free on a trial basis.

Mike Golish thanked the Board for being able to work with everyone for the past 10 years of his service. Jeff Holt also expressed his thanks. He thanked the people of the Village for the privilege of being able to serve the community. He thanked the Board members for all of their help. The Board has addressed drainage with a large drainage project, has built a fire house, is building a police station, and has paid down its retirement plan.

There was a motion by Trustee Stuber to enter into Executive Session for the limited purposes of discussing the hiring, performance, compensation and/or employment of one or more Village employees. There was a second by Trustee Murphy.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

The Board took a brief recess prior to entering into Executive Session at 9:20 p.m.

The Board returned from recess at 9:34 and formally entered into Executive Session at 9:34 p.m.

The Board returned to open session at 10:04 p.m.

Trustee Golish made a motion to increase non-collective bargaining unit wages by 2.5% except for any employees hired in April 2017. The increase would be effective May 1, 2017. There was a second by Trustee Stuber.

Roll Call Vote: Trustee Miller -yes, Trustee Murphy-yes, Trustee Golish-yes, Trustee Perry-yes and Trustee Stuber-yes. The motion carried.

Trustee Golish made a motion to adjourn with a second by Trustee Stuber. The motion carried and the meeting adjourned at 10:15 p.m.

http://tolonoil.us/wp-content/uploads/2017/05/04.18.17-minutes-by-MRM.pdf