Chambana Sun

Champaign County Board Highway & Transportation Committee met May 5.

Here is the minutes as provided by the board:

I. Call to Order

Committee Chair Cowart called the meeting to order at 9:00 a.m.

II. Roll Call

A verbal roll call was taken and a quorum was declared present.

III. Approval of Agenda/Addendum

Motion by Ms. Michaels to approve the agenda; seconded by Mr. Weibel. Upon vote, the Motion

Carried unanimously.

IV. Approval of Minutes – March 10, 2017

Motion by Mr. Weibel to approve the minutes of the March 10, 2017 meeting; seconded by Mr.

Summers. Upon vote, the Motion Carried unanimously.

V. Public Participation

None

VI. Communications

None

VII. County & Township Motor Fuel Tax Claims – March & April 2017

Motion by Mr. Alix to receive and place on file the County and Township Motor Fuel Tax Claims for

March and April 2017; seconded by Mr. McGuire. Upon vote, the Motion Carried unanimously.

VIII. Review of Oil Letting Bid Tab

Mr. Blue discussed the results of the 2017 Oil Letting held on March 30, 2017. Mr. Blue explained the

difference between the Furnish and Spread results and the FOB results. The bid results are for the

County and all the townships in Champaign County. Mr. Blue was previously given award authority.

Emulsicoat located in Urbana was awarded the FOB contract and Illiana a local contractor was awarded

the Furnish and Spread Contract.

IX. Review of Striping Letting Bid Tab

Mr. Blue then reviewed the results of the 2017 Striping Letting also held on March 30, 2017. He stated

that this year there was competition in the bids. The price per foot went down from the 2016 results.

Varsity Striping was awarded the contract.

X. Resolution Awarding of Contract for Compromise Township Section #16-06040-00-BR.

Mr. Blue discussed the Resolution and bid tab for the Compromise Bridge Project. Nine contractors

submitted bids for the project. The engineer’s estimate was $173,202.00. Cross Construction was the

low bid at $145,355.95. Mr. Weibel asked if the County had to award the contract to the low bidder.

Mr. Blue said no, however they have to have good reason not to award to the low bidder. Mr. Blue said

the project is for an aluminum arch box. Mr. Weibel asked what is currently there. Mr. Blue stated

there is an old concrete culvert; that is very narrow.

Motion by Ms. Michaels to approve; seconded by Mr. Alix. Upon vote, the Motion Carried

unanimously.

XI. Resolution Appropriating County Highway Funds for Engineering Services related to the Construction

of County Wide ADA Compliant Sidewalk Ramps, Section #17-00446-00-SW

Mr. Blue discussed the next two resolutions. He stated they are a result of an audit done by the

Department of Justice. The County has to reconstruct approximately 40 non-compliant sidewalk ramps

that intersect County Highways. The deadline set by the DOJ is July 1, 2018. Mr. Blue said the County

has completed the survey work and wants to hire an outside engineering firm for the design work. Mr.

Weibel asked if this includes curbing. Mr. Blue answered yes and explained that the County is

responsible for the 24’ of center driving lanes of County Roads that run through municipalities. Ms.

Michaels asked why there are two resolutions. Mr. Blue explained there is one for the engineering costs

to be paid from the County Highway Fund and the other resolution is for the actual construction paid

from the County Motor Fuel Tax Fund. Mr. Alix asked if the project would be bid as a single job and if

there had been any complaints for lack of ramps. Mr. Blue answered the project would be bid as a

single job and no complaints have been reported.

Motion by Ms. Michaels to approve; seconded by Mr. Weibel. Upon vote, the Motion Carried

unanimously.

XII. Resolution Appropriating Motor Fuel Tax Funds for County Wide Improvement of ADA Compliant

Sidewalk Ramps, Section #17-00446-00-SW

Motion by Mr. McGuire to approve; seconded by Mr. Mitchell. Upon vote, the Motion Carried

unanimously.

XIII. Closed Session for Employment

The committee did not enter into closed session. Mr. Blue stated that in the recent election a highway

employee ran for a Highway Commissioner position and won the election. However, the employee is

declining the Highway Commissioner position.

XIV. Other Business

 Mr. Blue discussed a recent state letting for the Kaskaskia Bridge. Stark Excavating won the bid at

$872,647.60. They will begin reconstructing the bridge July 1. Because there is concern about the

structural integrity of the bridge, the Monticello Road corridor will be closed effective June 1.

Otto Baum was awarded another project in the vicinity with a start date of June 1. Both projects

need to be complete by November 1. The closure will be posted on Route 45 and Interstate 57.

 Ms. Cowart asked about our responsibility during flooding in the County. Mr. Blue said we put

“water on pavement” signs on our County Roads.

 Mr. McGuire asked about North Lincoln Avenue. Mr. Blue said that the dirt work is 70% done and

the project is ahead of schedule. Depending on the weather, it is most likely to be open this year.

 Mr. Alix asked about the Olympian Drive opening. Mr. Blue said that Prairie Fruit Farms was very

instrumental in the opening.

A. Approval of Closed Session Minutes-March 10, 2017

Motion by Mr. Mitchell to approve the closed session minutes of March 10, 2017; seconded by

Ms. Michaels. Upon vote, the Motion Carried unanimously.

XV. Chair’s Report

None

XVI. Designation of Items to be Placed on Consent Agenda

Ms. Cowart stated that items X, XI, XII, be placed on the consent agenda.

XVII. Adjournment

There being no further business, Ms. Cowart adjourned the meeting at 9:33 am.

http://www.co.champaign.il.us/CountyBoard/HT/2017/170505_Meeting/170505_minutes.pdf