Chambana Sun

The Oakton Community College Board of Trustees met Sept. 20 to increase persistence rates.

Here are the meeting's minutes, as provided by the board:

"Trustees meet monthly at the Des Plaines campus, 1600 E. Golf Road, at 7:30 p.m., in Room 1506"

Minutes of the Oakton Community College Board Meeting September 20, 2016

The 713th meeting of the Board of Trustees of Community College District 535 was held on Tuesday, September 20, 2016 at the Oakton Community College Des Plaines campus, 1600 E. Golf Road, Des Plaines, Illinois.

Closed Session At 6:45 p.m. Chair Tennes asked for a motion to go into Closed Session for the purpose of considering the appointment, employment, compensation, discipline, performance, dismissal of employees, pending litigation, and collective negotiating matters. Mr. Frank made the motion which was seconded by Mr. Salzberg; Dr. DiLeonardi called the roll:

Ms. Tennes Chair Aye Mr. Stafford Vice Chair Aye Dr. DiLeonardi Secretary Aye Mr. Frank Aye Ms. Harada Aye Mr. Salzberg Aye Mr. Wadhwa Absent Mr. Swietek Aye

Also present: Dr. Joianne Smith, President; Dr. Thomas Hamel, Vice President, Academic Affairs; Dr. Karl Brooks, Vice President, Student Affairs; Ms. Bonnie Lucas, Vice President, Technology and Data Analytics; Ms. Mum Martens, Chief Human Resources Officer; and Mr. David Agazzi, Consultant, Business and Finance. At 7:10 p.m., Chair Tennes asked for a motion to adjourn the closed session; Mr. Salzberg made the motion; seconded by Ms. Harada; a voice vote was called and the meeting was adjourned.

Call to Order and Roll Call Chair Tennes called the open session to order at 7:30 p.m. in room 1506; Dr. DiLeonardi called the roll:

Ms. Tennes Chair Present Mr. Stafford Vice Chair Present Dr. DiLeonardi Secretary Present Mr. Frank Present Ms. Harada Present Mr. Salzberg Present Mr. Wadhwa Absent Mr. Swietek Present

Pledge of Allegiance

Approval of Minutes Chair Tennes asked for a motion for the approval of the minutes of the meetings of the Board of Trustees on August 16, 2016. Mr. Stafford made the motion which was seconded by Ms. Harada. A voice vote was called and the minutes were unanimously approved as presented.

Statement by the President President Smith welcomed everyone to the meeting and asked for introductions:Staff present included: Kathleen DeCourcey, College Relations and Classified Staff Union President; Philip Cronin, Media Services; Eileen Cukierski, President’s Office; Monique Hudson, Early Childhood Development Center; Jacob Jeremiah, Library Operations and Online Learning; Anthony Ramos, Advising, Transitions and Student Success; and Jesse Wallace, Media Services.

Full-time Faculty present included: Katherine Schuster, Professor of Education, and Full-time Faculty Union President; Jane Malik, Professor, Library Services; Michael Mauritzen, Assistant Professor, English; Julie Shotsberger; Professor, Mathematics; Philip Sloan, Associate Professor, English; Bill Strond, Professor, Biology; and Sherrill Weaver, Professor, Library Services.

Adjunct Faculty present included: Cheryl Thayer, Lecturer, Sociology, and President of the Adjunct Faculty Association; Kalyani Banerjee, Lecturer, Chemistry; David Arieti, Lecturer, Biology; Cindy DelMedico, Lecturer, Business; Mary Hope Griffin, Lecturer, Humanities and Philosophy; Wendelyn Wallace, Lecturer, Management and Business.

Administrators present included: Ann Marie Barry, Director, Student Life; Michael Carr, Assistant Vice President, Academic Affairs; Sebastian Contreras, Jr., Dean, Student Success; Leana Cuellar, Director, Student Learning and Engagement; Maya Evans, Executive Director, Research and Planning; Dale Gustafson, Chief of Police; Colette Hands, Associate Vice President, Continuing Education; Ruben Howard II, Director, Workforce and Continuing Education; Mary Knight, Executive Director, Development and Educational Foundation; Linda Korbel, Dean, Languages, Humanities and the Arts; Mum Martens, Chief Human Resources Officer; Paul Palian, Director, College Relations; Doreen Schwartz, Director, Business Services; Bob Sompolski, Dean, Mathematics and Technologies; Cheryl Warmann, Director, Enrollment; Andy Williams, Controller; and Brad Wooten, Dean, Social Sciences and Business.

President Smith welcomed Dr. Arzuman Ara, visiting faculty from India for the fall semester. Dr. Arzuman received her PhD in English from the English and Foreign Languages University, Hyderabad, India in 2013. Dr. Arzuman will be teaching two courses at Oakton: Asian Humanities and South Asian Literature. President Smith offered condolences to Adjunct Faculty Dennis Polkow, on the sudden passing of his sister Sandra Walker.

President Smith spoke about Fall-to-Fall persistence rates, and how the College had set an ambitious Wildly Import Goal (WIG) to increase our Fall-to-Fall persistence from forty-five to fifty-four percent. Although we did not reach that ambitious fifty-four percent goal, President Smith was pleased and proud to report that we did increase our Fall-to-Fall persistence rate by three percent, to forty-eight percent; we are moving in the right direction. President Smith reported that the fall semester has gotten off to a great start. One of the strategies to increase our student persistence is to actively engage students during their first few weeks of the semester. We have had many opportunities to do so through the College’s welcome week activities that included new student mixers, the Circle of Success, an ice cream social, and two of our signature events, one of which is Fall Fest, which was held at the Skokie and Des Plaines campuses. Many thanks to Ann Marie Barry and the Student Life team, and to all who played a part in making those events a success. Thanks also to Deb Kutska, Sustainability Specialist, and the Green Committee, who helped make those events a zero waste initiative, and Doreen Schwartz, Business Services, and food service, FSI. The second signature event is Oakton’s Day of Service, which was sponsored by the Office of Student Life, Service Learning, New Student Orientation, and the Office of Access, Equity, and Diversity. More than fifty Oakton students and employees volunteered at local service agencies. The Day of Service is a wonderful opportunity for members of the college community to engage directly with the members of our greater community to witness first hand community needs, and for members of our community to see how talented and committed our students are.

ICCTA Report Trustee Frank reported on the ICCTA meeting he attended September 9-10 in Springfield. There was a round table discussion about improving Foundations, a seminar where there was much discussion regarding the state budget, and the possibility of temporary budgets for the foreseeable future. The message was plan for the worstcase scenario and hope for the best. There was also discussion about the closing of ITT, with the hope that some of the students affected by the closing may be able to enroll in community colleges. Another topic of discussion was how community colleges could better serve their communities. There is sentiment that courses are not flexible enough; possibly courses can be offered that can be finished within six weeks. Also discussed, with attorneys from Robbins Schwartz, the new travel expense policy which becomes effective January 1, 2017; and the training requirements which will take effect for the new class of trustees elected or appointed after January 1, 2017. Finally, there was intense discussion in committee about the new nursing programs. Currently, twenty- three states allow community colleges to offer a bachelor’s of nursing degree. Mr. Frank concluded by sending best wishes to Mike Monaghan, Executive Director of the ICCTA, and Reggie Coleman, Trustee from John Wood Community College, both of whom did not attend the meetings due to illness.

Student Trustee Report Student Trustee Patryk Swietek reported that the beginning of the year is always a crazy time for students as they are situating themselves into balancing school along with other responsibilities. As a College, we have taken measures to ease this transition and help situate them into the start of the year. Mr. Swietek spoke about Fall Fest as well, mentioned that there were 537 in attendance at the Skokie campus, and 791 at the Des Plaines campus, which was a great showing at both campuses. Mr. Swietek talked about the Day of Service volunteer event where students and faculty were divided into six service sites and each had a specific volunteer role. There were many students and faculty members who were eager and willing to help out. Mr. Switek said that he attended the ICCB- SAC meeting in Springfield where he met with other student trustees and exchanged great ideas focused on student success. The political atmosphere is heating up on campus with the upcoming election. The Student Government Association is doing their part by holding a workshop on the Higher Education Act on September 21, and a town hall meeting is scheduled on October 5 with Brad Schneider and Robert Dold, both of which are great opportunities for students. This is definitely an exciting time, but it is important that students remember to be courteous of ideas, opinions, and beliefs of others.

Comments by the Chair Chair Tennes commented that she attended the Fall Fest event at the Skokie campus and conveyed that it was a fun experience. She said it was great to see President Smith and many others, serving the students food, and she also enjoyed going to all of the tables and talking to enthusiastic students and sponsors; overall, a great event. Chair Tennes stated that the week is a busy one for the Board, as there was a Board retreat on September 19 at the Skokie campus, the Board meeting on September 20, and Trustees Stafford and Harada have a Master Plan Steering Committee meeting on September 22. Chair Tennes thanked Mr. Stafford and Ms. Harada for their service on that Committee as Ms. Tennes and Trustee DiLeonardi participated on that Committee a few years ago and it does involve a time investment.

Report: Student Success Update Dr. Karl Brooks, Vice President of Student Affairs; Dr. Tom Hamel, Vice President of Academic Affairs; Dr. Michael Carr, Assistant Vice President of Academic Affairs; and Sebastian Contreras, Jr., Dean of Student Success, presented to the Board a Student Success Team (SST) update, the purpose of which is to provide an update on Oakton’s student success effort, particularly the reorganization of the SST. The rationale for the College joining the Achieving the Dream (ATD) initiative in 2013, was that a number of the ATD principles aligned with our own institutional values: Institutional Commitment to Student Success; Mission Driven and Data Informed; and Establishing Systemic Institutional Improvement Process.

The composition of the SST consists of a Core Team comprised of administrators, faculty and staff; and three subcommittees, Placement, Developmental and Persistence; these are the three areas we chose to focus on in 2013. Based upon the work of the subcommittees, there are a number of initiatives that were proposed that are addressing those three areas: new student orientation, which is currently ongoing; student/faculty engagement project, which was piloted last year and has been scaled up this past spring. The purpose of this project was to establish early and secure connections for students by having faculty complete early assessments in order to provide feedback to their students. Another activity included faculty having a fifteen minute one-on-one meetings with each of their students to talk about what it means to be successful in their course, and to go over any challenges that they may have. These endeavors deal with persistence, and address how important that early connection to the College is. The Development subcommittee came out with a mandatory reading improvement course that we have put into place. The number of students who have been impacted with these initiatives are as follows: New Student Orientation – 4,567 have completed orientation since Spring 2015; Student-Faculty Engagement Project – 1,046 impacted by the engagement project in Spring 2016; Mandatory Reading Improvement Course – 244 students enrolled in Fall 2016; and Early Alert Evaluation – in AY15-16 - 15,516 student progress reports filed by faculty.

Next, Dr. Karl Brooks began by stating that when talking about the work of evaluating and making improvements, we had some work to do as an institution. The current Student Success Team will be relaunched based on the feedback we have been receiving from our Achieving the Dream coaches, and our own acknowledgement that we needed further transformation. The redesign is guided by the ATD institutional capacity framework, with a continuous focus on improvements. This is about our own accountability and doing that improvement work ourselves as an institution. The ATD Institutional Capacity Framework, calls to our attention that being a student focused culture is our priority. Being a student focused culture, students are at the center of our work and we want to continue to reiterate that. The redesign is intended to increase our focus on outcomes, accountability for progress, and continuous improvement. Our efforts are really about doing that transformative work that we have to do as an institution to make sure that everybody is clear about what progress we are making; why we are making that progress; what informs us about that progress; and what are the metrics that we can speak to that we can celebrate regarding progress; or if those metrics do not demonstrate progress, what are the road blocks that are inhibiting us from making the progress we claim are our priorities. Initiatives moving forward have been identified as implementation of mandatory placement; keeping focused on the student-faculty engagement project; the first year experience initiative is a priority, curricular pathways for student success, and doing that work to make sure that students are being most effective and efficient in the classes that they choose to support their time to degree completion, or to achieving their goals, and to limit the amount of time students are spending taking classes that may not take them where they need to go.

Trustee Stafford commented that the number that jumped out to him, was the Early Alert evaluations, 15,516, a large enough number that this could be an institutional program to support those students. Dr. Brooks replied that it is an institutional program, one that was instituted three years ago and is currently under review. Dean Sebastian Contreras added that the program has just been assessed and evaluated, and there are some opportunities for focused improvement; there are things that have been learned through the assessment and evaluation process of that program, which would include a variety of priorities to support that programs’ increased effectiveness. Dean Contreras noted that in the presentation, there were some clear directives, guidelines and timelines for what we want to improve based upon the assessment. With that particular program, we have had a lot of involvement from our faculty and our student success coaches. We have assessment from faculty, students and from those who have participated in the Early Alert program. We have a wonderful report that compiled all of that information, as well as the impact of those students who are flagged at risk, and how successful those students are who do meet with a success coach, versus those who are flagged and do not meet with a success coach. We have looked at the impact and success of all of those students over the course of the past two years, and we do have a really comprehensive report where we are currently in the process of creating a proposal to send through our educational standards review board. Dr. Hamel added that we have a fair amount of numbers in our report, and we feel comfortable making decisions and moving forward with the scale and scope of the results that we are getting. The first year and a half was planning, now the results are rolling in and in many cases, they are very positive and in many cases it makes it clear we are doing better, but we want to do better than better, sooner.

Trustee DiLeonardi commented on the 15,516 number as well, which to her sounded like multiple alerts on every student in the student body. Dean Contreras replied that yes, each semester two separate campaigns are sent out, a campaign at the end of the third week, and a campaign at the end of the seventh week. Those progress reports are submitted by faculty members who are reporting that their students are doing great, they do not need any extra academic support; as well as faculty members who identify students who need additional support, and can a student success coach reach out to him/her. Not all of them are students are at risk, but faculty are completing reports which results in a large number. Trustee DiLeonardi asked for a definition about mandatory orientation, is that only for full-time, or first time, or degree seeking students. Dean Contreras replied that the mandatory orientation that was implemented this past academic year, required new student orientation for all traditional age students and all full-time adult students. We are attempting to create that mandatory orientation policy for the rest of the students; all of our part-time adult students will be required to complete an orientation program this academic year, possibly this will be able to be completed on-line. Regarding the new student orientation policy, any non-degree seeking student will not be required to take placement tests. President Smith said that placement does not mean a placement test. One of the things that the SST has been working on is multiple ways of placing students by different means such as ACT scores, and GPA’s, as we do not want to put barriers up for students, but we want to know where they place so they can accurately take courses that will help them be successful.

The Board and President Smith thanked all for the input for the report.

Public Participation – Mr. Wayne Serbin

9/16-1a Approval of Adoption of Consent Agenda

Mr. Frank offered: “Be it resolved that the Board of Trustees of Community College District 535 approves

adoption of the Consent Agenda.”

Mr. Stafford seconded the motion; a voice vote was called and the motion passed unanimously.

9/16-1b Approval of Consent Agenda Items 9/16-2 through 9/16-6

Mr. Frank offered: “Be it resolved that the Board of Trustees of Community College District 535 approves the following items 9/16-2 through 9/16-6 as listed in the Consent Agenda.” 9/16-2 Ratification of Payment of Bills for August 2016

"Be it resolved that the Board of Trustees of Community College District 535 hereby ratifies

expenditures and release of checks by the Treasurer of Community College District 535 in the amount of $5,765,888.08 for all check amounts and for all purposes as appearing on a report dated August 2016.” 9/16-3 Acceptance of Treasurer’s Report for August 2016

“Be it resolved that the Board of Trustees of Community College District 535 receives for filing as a part of the College’s official records, the report of the Treasurer for the month of August 2016.” 9/16-4 Ratification of Actions of the Alliance for Lifelong Learning Executive Board

“Be it resolved that the Board of Trustees of Community College District 535, in its capacity as governing board of the administrative district of the Alliance for Lifelong Learning Program, ratifies and approves the actions of the Executive Board in items a and b, and hereby approves the expenditures in the amount not to exceed $48,298.50 for all funds listed in item a.” a. Wage payments in the amount of $3,085.50 for part-time teaching services for the Alliance for Lifelong Learning, Fall 2016. b. Wage rescinds in the amount of $178.50 for part-time teaching services for the Alliance for Lifelong Learning, Fall 2016. 9/16-5 Authorization to Pay Professional Personnel – Fall 2016

1. “Be it resolved that the Board of Trustees of Community College District 535 authorizes the payment of salaries for teaching on a part-time basis during the fall semester, 2016; the total payment amounting to $3,392,642.47.” 2. “Be it further resolved that the Board of Trustees of Community College District 535 Authorizes the payment of salaries for teaching on an overload basis during the fall semester, 2016; the total payment amounting to $313,156.37.”

“Be it resolved that the Board of Trustees of Community College District 535 approves the following cooperative agreements: For the Early Childhood Education Program Bright Horizons Little Hands Child Development Center – Northbrook Sunnydays Child Care and Preschool – Evanston For the Nursing Program Symphony of Evanston – Evanston.”

Mr. Salzberg seconded the motion; Dr. DiLeonardi called the roll:

Ms. Tennes Aye Mr. Salzberg Aye Dr. DiLeonardi Aye Mr. Stafford Aye Ms. Harada Aye Mr. Frank Aye Mr. Wadhwa Absent

The motion carried; Student Trustee Swietek favored the resolution.

9/16-7 Ratification of Board of Trustees’ Scholarships for 2016-2017

Mr. Swietek offered: “Be it resolved that the Board of Trustees of Community College District 535 ratify the Board of Trustees’ Scholarships for the academic year 2016-2017 to Natalie Boksa, John Michael Fernandez, Kristin Kostynick, Naivie Sinfleur, and Katrina Stiglmeier.”

Mr. Frank seconded the motion; a voice vote was called and the motion passed unanimously.

9/16-8 Approval of Resolution to Enter into Project Labor Agreement

Mr. Stafford offered: “Be it resolved that the Board of Trustees of Community College District 535 enters into a Project Labor Agreement (PLA) between the Board of Trustees of Community College District #535, and each of the labor organizations who sign the attached seven page agreement.” (Document attached to the end of the minutes)

Ms. Harada seconded the motion; Dr. DiLeonardi called the roll:

Ms. Tennes Aye Mr. Salzberg Aye Mr. Stafford Aye Mr. Frank Aye Dr. DiLeonardi Aye Ms. Harada Aye Mr. Wadhwa Absent

The motion carried; Student Trustee Swietek favored the resolution.

9/16-9 Authorization to Approve September 2016 Purchases

Mr. Salzberg offered: “Be it resolved that the Board of Trustees of Community College District 535 authorizes the approval of the attached resolutions, as stipulated in the following agenda items, for the purchase of the following:

Item_ Page(s) Description Vendor Amount 9/16-9a 1 - 2 Microsoft License SDF Professional $ 54,419.00

Subscription Computer

Services Inc. 9/16-9b 1 - 2 Network Associates/ GovConnection Inc. $ 25,197.45

McAfee Antivirus Software Updates/Support 9/16-9c 1 Architectural Services Perkins+Will $ 1,365,356.00 Farr Associates $ 78,500.00 Grand Total $ 1,523,472.45.”

Ms. Harada seconded the motion; Dr. DiLeonardi called the roll:

Mr. Salzberg Aye Dr. DiLeonardi Aye Ms. Tennes Aye Mr. Stafford Aye Mr. Frank Abstain Ms. Harada Aye Mr. Wadhwa Absent

Mr. Frank disclosed that he has approximately 400 shares of Microsoft and felt uncomfortable voting on this resolution, consequently he abstained.

The motion carried; Student Trustee Swietek favored the resolution.

9/16-10 Preview and Initial Discussion of October 2016 Purchase

The following purchase will be presented for approval at the October 18, 2016 Board of Trustees meeting: Web-Based Math Placement Exams and Online Instruction.

9/16-11 Approval of President’s Employment Contract

Ms. Harada offered: “Now, Therefore, Be It Resolved by the Board of Trustees of Community College District 535, County of Cook, and State of Illinois, that; Dr. Joianne Smith be issued a three year contract as President of Oakton Community for the period July 1, 2016 through June 30, 2019, with a salary of $272,924, for the initial year, as well as benefits and other employment conditions described in the contract attached hereto.”

The motion was seconded by Mr. Salzberg.

Trustee Frank commented that he is happy with the contract proposed for President Smith, and he is pleased at what a positive choice she was for President. Additionally, Trustee Stafford said that he was enthusiastic about Dr. Smith as a candidate, and even more so now as Oakton’s President. The three year contract is a sign by the Board of their support for President Smith. Chair Tennes added that there have been many discussions about what a dynamic, focused, and dedicated leader the College has in President Smith. Consequently on behalf of everyone on the Board, they were pleased to offer her this contract.

Dr. DiLeonardi called the roll:

Ms. Harada Aye Mr. Frank Aye Mr. Stafford Aye

Ms. Tennes Aye Dr. DiLeonardi Aye Mr. Salzberg Aye Mr. Wadhwa Absent

The motion carried; Student Trustee Swietek favored the resolution.

President Smith thanked the Board for their kind comments and added that she is humbled and honored to continue to lead the College. President Smith stated that she is grateful for the increase, and given her commitment to the College, she has decided to donate the increase for this year to the Educational Foundation because she is grateful for the work they have done this year to step up and support our students.

9/16-12 Acceptance of Nominations for Directors, Oakton Community College Educational

Foundation Mr. Swietek offered: “Be it resolved that the Board of Trustees of Community College District 535 affirms the nominations of the following individuals as Directors of the Oakton Community College Foundation: Karen Singer, YWCA Evanston/North Shore, Evanston, Illinois; and, Murray Sprung, Murray Sprung Advisors Inc., Northbrook, Illinois.”

Ms. Harada seconded the motion; Dr. DiLeonardi called the roll:

Ms. Tennes Aye Mr. Stafford Aye Mr. Salzberg Aye Ms. Harada Aye Mr. Frank Aye Dr. DiLeonardi Aye Mr. Wadhwa Absent

The motion carried; Student Trustee Swietek favored the resolution.

9/16-13 Authorization to Appoint an Acting Assistant Dean of Library

Ms. Harada offered: “Be it resolved that the Board of Trustees of Community College District 535 hereby authorize the appointment of Mr. Jacob Jeremiah as the Acting Assistant Dean of Library effective September 26, 2016 and concluding on June 30, 2017 at an annual salary of $70,000. That salary will be prorated for the period of September 26, 2016-June 30, 2017.”

Mr. Salzberg seconded the motion; Dr. DiLeonardi called the roll:

Mr. Frank Aye Ms. Harada Aye Mr. Salzberg Aye Mr. Stafford Aye Ms. Tennes Aye Dr. DiLeonardi Aye Mr. Wadhwa Absent

The motion carried; Student Trustee Swietek favored the resolution.

9/16-14 Resolution Designating Date, Time and Place for Filing Board of Trustees Nominating

Petitions Mr. Salzberg offered: “WHEREAS, an election is to be held in Community College District No. 535 on April 4, 2017, for the election of two members of the Board of Trustees, each to serve for a term of six years; and, WHEREAS, the Election Code and the Public Community College Act direct the Board Secretary to perform certain functions with respect to the receipt and filing of nominating petitions and statements of candidacy, or to designate a representative to perform such functions; and, WHEREAS, the Board finds it convenient and necessary to designate a member of the College staff to represent the Board Secretary in the performance of such functions, and at the request of and with the concurrence of the Board Secretary, the Board desires to designate the Secretary to the Board of Trustees as such representative; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF COMMUNITY COLLEGE DISTRICT NO. 535, COUNTY OF COOK AND STATE OF ILLINOIS, as follows: Section 1. The place for receiving and filing nominating petitions and statements of candidacy for the election to be held on April 4, 2017 is hereby designated as Room Number 1500, Oakton Community College, 1600 East Golf Road, Des Plaines, Illinois 60016. Section 2. Pursuant to the authority conferred by the Public Community College Act, the Board hereby designates Eileen Cukierski, Secretary to Board of Trustees of Oakton Community College, to represent the Board Secretary in the performance of the Board Secretary's duties with respect to the receipt and filing of nominating petitions and statements of candidacy. Section 3. The first day for filing petitions for positions on the Board of Trustees of Oakton Community College is Monday, December 12, 2016. The designated representative's office will be open for the receipt and filing of nominating petitions and statements of candidacy between 8:00 a.m. and 5:00 p.m., Monday, December 12 through Friday, December 16, 2016, and between 8:00 a.m. and 5:00 p.m. on Monday, December 19, 2016, the last day to file nominating petitions. Section 4. The procedure to be followed by the designated representative of the Board Secretary for the receipt and filing of nominating petitions and statements of candidacy shall be substantially as follows: a. The designated representative of the Board Secretary shall receive petitions in the order presented. She will mark upon each the date and hour received and the numerical order in which they were received. All petitions filed by persons waiting in line as of 8:00 a.m. on December 12, 2016, shall be deemed filed as of 8:00 a.m. Petitions filed by mail and received after midnight on December 12, 2016, and in the first mail delivery to Oakton Community College on December 12, 2016 shall be deemed filed as of 8:00 a.m. on December 12, 2016. All petitions received thereafter shall be deemed filed in the order of actual receipt. b. Where two or more petitions are received simultaneously at the opening hour of the filing period, the designated representative of the Board Secretary shall break ties and determine the order of filing by means of a lottery, as provided by the Election Code.”

Mr. Stafford seconded the motion; Dr. DiLeonardi called the roll:

Ms. Harada Aye Ms. Tennes Aye Mr. Stafford Aye Mr. Salzberg Aye Dr. DiLeonardi Aye Mr. Frank Aye Mr. Wadhwa Absent

The motion carried; Student Trustee Swietek favored the resolution.

Acceptance of Grants

Mr. Stafford offered:

a. Illinois Community College Board Carl D. Perkins Career and Technical

Education Improvement Act Supplemental Grant in the amount of. $10,159 b. Illinois Arts Council Visual Arts Program Grant in the amount

of. $3,900 c. Illinois Arts Council Presenters’ Development Program Grant in the

amount of. $5,500 d. U.S. Department of Education TRIO Student Support Services Grant,

Year 2 of 5, in the amount of. $301,594 for a total of $321,153.”

Mr. Frank seconded the motion; a voice vote was called and the motion passed unanimously.

Adjournment Chair Tennes announced that the next regularly scheduled meeting of the Board of Trustees of Oakton Community College, District 535, will be Tuesday, October 18, 2016, beginning at 7:30 p.m. at the Oakton Community College Des Plaines campus, 1600 E. Golf Road, Des Plaines, Illinois, in room 1506.

There being no further business before the Board, Chair Tennes asked for a motion to adjourn the meeting. Mr. Frank made the motion, which was seconded by Mr. Salzberg. A voice vote was called and the meeting was adjourned at 8:35 p.m.

Ann E. Tennes______ Ann E. Tennes, Chair

Joan DiLeonardi______ Joan DiLeonardi, Secretary

ec 9/2016

A video recording of the September 20, 2016 meeting was made and may be viewed by calling the Media Services office at (847) 635-1998.