Chambana Sun

The Champaign County Mental Health Board met May 18 to review staff recommendations for 2016-17 budget allocations.

Here are the meeting's minutes, as provided by the county: 

CHAMPAIGN COUNTY MENTAL HEALTH BOARD

BOARD MEETING

Minutes—May 18, 2016

Brookens Administrative Center

Lyle Shields Room

1776 E. Washington St

Urbana, IL

5:30 p.m.

MEMBERS PRESENT: Astrid Berkson, Susan Fowler, Thom Moore, Judi O’Connor,

Elaine Palencia. Julian Rappaport, Anne Robin, Deborah

Townsend, Margaret White

STAFF PRESENT: Peter Tracy, Lynn Canfield, Nancy Crawford, Mark Driscoll,

Stephanie Howard-Gallo

STAFF EXCUSED: Shandra Summerville

OTHERS PRESENT: Luis Cuza, St. Patrick’s Catholic Church, Juli Kartel, Sheila

Ferguson, Community Elements (CE); Pattsi Petrie, Champaign

County Board; Lisa Benson, Kari May, Regional Planning

Commission (RPC); Sue Suter, Joyce Dill, Phil Krein, CCDDB;

Dale Morrissey, Patty Walters, Danielle Matthews, Developmental

Services Center (DSC); Sheryl Bautch, Family Service (FS);

Nancy Greenwalt, Promise Healthcare; Brandi Granse, Head Start;

Beth Chato, League of Women Voters (LWV); Sherri Rudicil,

Carol Bradford, Prairie Center Health Systems (PCHS); Marcius

Moore, Mahomet Area Youth Club (MAYC); Jennifer Knapp,

Rebecca Obuchowski, Linda Tortorelli, Larissa Kramer,

Community Choices (CC); James Kilgore, Charles Davidson,

Marlin Mitchell, Tamika Davis, First Followers; Tanya DiazKozlowski,

The UP Center; Stephanie Record, Crisis Nursery

(CN); Andy Kulczycki, Community Services Center of Northern

Champaign County (CSCNCC); Sam Banks, Don Moyer Boys and

Girls Club (DMBGC); Adelaide Aime, Children’s Advocacy

Center (CAC)

______________________________________________________________________________

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CALL TO ORDER:

Dr. Townsend, President, called the meeting to order at 5:30 p.m.

ROLL CALL:

Roll call was taken and a quorum was present.

CITIZEN INPUT / PUBLIC PARTICIPATION:

None.

ADDITIONS TO AGENDA:

None.

CCDDB INFORMATION:

Dr. Krein stated the CCDDB met this morning and made funding decisions based on staff

recommendations and Board review.

APPROVAL OF MINUTES:

Minutes from the 4/20/16 Board meeting were included in the Board packet for approval.

MOTION: Ms. Palencia moved to approve the minutes from

4/20/16. Ms. White seconded the motion. A voice vote was

taken and the motion passed.

PRESIDENT’S COMMENTS:

Dr. Townsend reminded Board members of the upcoming winetasting fundraiser for the 10th

Annual disAbility Expo on June 9th.

EXECUTIVE DIRECTOR’S COMMENTS:

Mr. Tracy thanked the staff for their work on the funding applications.

STAFF REPORTS:

None. The work of staff members has focused on application reviews and allocation

recommendations.

CONSULTANT’S REPORT:

None.

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BOARD TO BOARD:

Ms. Palencia attended the April Board meeting of Developmental Services Center (DSC).

Margaret White attended the April Board meeting of Promise Healthcare.

Dr. Rappaport attended the Crisis Intervention Team (CIT) Steering Committee meeting along

with Lynn Canfield and Mark Driscoll.

AGENCY INFORMATION:

Jennifer Knapp from Community Choices announced she would be leaving the community on

June 30th.

FINANCIAL INFORMATION:

A copy of the claims report was included in the Board packet.

MOTION: Dr. Moore moved to accept the claims as presented. Dr.

Robin seconded the motion. A voice vote was taken and the motion

passed unanimously.

NEW BUSINESS:

FY17 Allocation Decisions:

A Decision Memorandum was included in the Board packet. The intent of the memorandum was

to offer staff recommendations for FY17 (July 1, 2016 through June 30, 2017) funding

allocations for the consideration of the Champaign County Mental Health Board (CCMHB).

Final funding decision authority rests with the CCMHB and their sole discretion and judgment

concerning the most appropriate and efficacious use of available dollars based on assessment of

community needs, best value, alignment with decision support criteria, pricing and affordability

and reasonable distribution of funds across disability areas.

The Champaign County Mental Health Board (CCMHB) policies on funding are predicated on

the requirements of the Illinois Community Mental Health Act (405 ILCS 20 / Section 0.1

et.seq.). All funds shall be allocated within the intent of the controlling act as codified in the laws

of the State of Illinois. The recommendations included in this memorandum, opinions and

comments are based on our assessment of how closely applications align with statutory

mandates, CCMHB funding policies, approved decision support criteria and priorities. Best and

Final Offers may be sought as part of the negotiation process for authorized FY17 contracts. The

CCMHB reserves the right to refrain from making an award when it is deemed to be in the best

interest of the county.

The final funding decisions rest solely with the CCMHB and their judgment concerning the most

appropriate and efficacious use of available dollars based on assessment of community needs,

equitable distribution across disability areas, and decision-support match up. The CCMHB

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allocation of funding is a complex task predicated on multiple variables. It is important to

remember that our allocation process is not a request for proposals (RFP). Applicants for funding

are not responding to a common set of specifications, but rather are applying for funding to

address a wide variety of mental health, developmental disability and substance abuse treatment

needs in our community.

A significant number of the allocation recommendations included in the decision section of this

memorandum are provisional with funding contingent on the completion of successful contract

negotiation, revision, and/or inclusion of special provisions. This can include significant

modification of the budget, program plan, and personnel matrix in order to align the contract

more closely with CCMHB planning, budget and policy specifications. If selected for contract

negotiations, the applicant may be required to prepare and submit additional information prior to

final contract execution, in order to reach terms for the provision of services that are agreeable to

both parties. Failure to submit required information shall result in cancellation of the award of a

contract.

The recommendations in this decision memorandum are based on revenue estimates which will

not be finalized until the CCMHB budget is approved by the Champaign County Board in

November 2016. For this reason all FY17 CCMHB contracts shall be subject to possible

reductions in contract maximums necessary to compensate for any CCMHB revenue shortfall.

These reductions shall be documented by contract amendment at the discretion of the CCMHB

executive director with every effort made to maintain the viability and integrity of prioritized

contracts. The FY17 contract boilerplate shall also include the following provision:

Obligations of the Board will cease immediately without penalty or further payment being

required if in any fiscal year the tax that is levied, collected and paid into the “Community

Mental Health Fund” is judged by the CCMHB executive director not to be sufficient for

payment as delineated in the terms and conditions under this Contract.

Historically, the level of approved CCMHB funding has gone from $3,189,290 in FY12 to

$3,320,475 in FY16. For future years we project the amount to be approved in FY17 (i.e., the

base) will increase by 1.5% each year for FY18 and FY19. These projections will be reevaluated

and adjusted as necessary in response to changing economic conditions which effect property tax

levies.

The staff recommendations are organized into tiers as a means of facilitating discussion and

moving forward with decisions predicated on CCMHB commitments, set-asides, and priorities.

“Tier One” is reserved for our commitments for I/DD allocations as identified under Priority #1:

Collaboration with the Champaign County Developmental Disabilities Board. “Tier Two”

represents set-asides associated with Priority #2 – System of Care for Youth and Families. “Tier

Three” is tied to commitments associated with the criminal justice system and includes Priority

#3 – Behavioral Health Services and Supports for Adults with a Behavioral Health and Criminal

Justice Interface as well as juvenile justice system related interventions and supports. “Tier Four”

are programs and supports which are judged to be of moderate priority recommended for

funding. “Tier Five” are applications which are not recommended for funding due to Board

priorities and fiscal constraints.

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Note: some programs recommended for funding are at FY16 levels due to funding constraints.

The reduced funding level will be addressed during contract negotiations. All programs subject

to contract negotiations and/or that require revised program or financial plans will be notified

through the award letter.

Tier One – Intellectual and Developmental Disabilities SUBTOTAL $633,073

CILA Expansion - CCMHB Commitment $ 50,000

Champaign County Head Start – Social Emotional Disabilities Services $ 55,645

Community Choices – Customized Employment $ 70,000

Community Choices – Self Determination Support $ 70,000

Developmental Services Center – Individual and Family Support $387,428

Tier Two – System of Care for Youth and Families SUBTOTAL $428,189

Champaign Urbana Area Project – CU Neighborhood Champions $ 19,189*^

Champaign Urbana Area Project – TRUCE $ 75,000*^

Don Moyer Boys and Girls Club – CU Change $100,000*

Don Moyer Boys and Girls Club - Youth and Family Organization $160,000*

Mahomet Area Youth Club – BLAST $ 15,000*

Mahomet Area Youth Club – MAYC Members Matter! $ 12,000*

TAP In Leadership Academy - The Kickback Lounge $ 35,000*

Urbana Neighborhood Connections Center - Community Study Center $ 12,000*

*Champaign Community Coalition

^Special Initiative

Tier Three – Behavioral Health Services and Supports with a Criminal Justice Interface

SUBTOTAL $1,921,107

Community Elements – Criminal Justice $284,080

Community Elements – Crisis, Access, Benefits, & Engagement $255,440

Community Elements – Parenting with Love and Limits-Front End $282,663

Community Elements – TIMES Center (Screening MI/SA) $ 70,000

CCRPC – Youth Assessment Center $ 26,000

First Followers – Peer Mentoring for Reentry $ 29,764

Prairie Center – Criminal Justice Substance Use Treatment $ 10,300

Prairie Center – Fresh Start $ 75,000*^

Prairie Center – Parenting with Love and Limits-Extended Care $300,660

Prairie Center – Specialty Courts $199,050

Prairie Center – Youth Services $108,150

Promise Healthcare – Mental Health Services with Promise $222,000

Promise Healthcare – Promise Healthcare Wellness & Justice $ 58,000

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*Champaign Community Coalition

^Special Initiative

Tier Four – Moderate Priority and Criteria Alignment SUBTOTAL $620,430

Champaign Co. Children’s Advocacy Center – Children’s Advocacy Center $ 37,080

Community Elements – Early Childhood Mental Health and Development $ 75,000

Community Service Center of North. Champaign Co. - Resource Connection $ 65,290

Courage Connection – Courage Connection $ 66,948

Crisis Nursery – Beyond Blue-Champaign County $ 70,000

ECIRMAC – Family Support & Strengthening $ 19,000

Family Service of Champaign County – Counseling $ 20,000

Family Service of Champaign County – Self-Help Center $ 28,928

Family Service of Champaign County – Senior Counseling & Advocacy $142,337

Prairie Center – Prevention $ 58,247

RACES – Counseling and Crisis Services $ 18,600

UP Center – Children, Youth, and Families Program $ 19,000

TOTAL FY17 FUNDING RECOMMENDED - $3,602,799

Tier Five – Exceeds Allocation Parameters

Intellectual and Developmental Disabilities applications not included in Tier One are subject to

integrated planning with the Champaign County Developmental Disabilities Board (CCDDB).

All other applications with one exception are recommended to be funded, although some are

funded at lower than requested levels and are subject to contract negotiation. The exception is

Community Foundation-DREAAM House which is not recommended for funding.

DECISION SECTION

Motion to approve CCMHB funding as recommended for Tier One subject to the caveats as

presented in this memorandum: Dr. Fowler moved to approve and Ms. Palencia seconded.

All members voted aye in a roll call vote and the motion passed.

____X______Approved

__________Denied

__________Modified

__________Additional Information Needed

Motion to approve CCMHB funding as recommended for Tier Two subject to the caveats as

presented in this memorandum: Dr. Rappaport moved to approve and Ms. O’Connor

seconded. All members voted aye in a roll call vote and the motion passed.

____X______Approved

__________Denied

__________Modified

__________Additional Information needed

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Motion to approve CCMHB funding as recommended for Tier Three subject to the caveats as

presented in this memorandum: Dr. Robin moved to approve and Ms. Palencia seconded.

All members voted aye in a roll call vote and the motion passed.

____X______Approved

__________Denied

__________Modified

__________Additional Information needed

Motion to approve CCMHB funding as recommended for Tier Four subject to the caveats as

presented in this memorandum: Ms. White moved to approve and Dr. Moore seconded the

motion. All members voted aye in a roll call vote and the motion passed.

___X_______Approved

__________Denied

__________Modified

__________Additional Information needed

Motion to authorize the executive director to conduct contract negotiation as specified in this

memorandum: Dr. Berkson moved to approve and Dr. Rappaport seconded the motion. All

members voted aye in a roll call vote and the motion passed.

_____X_____Approved

__________Denied

__________Modified

__________Additional Information needed

Motion to authorize the executive director to implement contract maximum reductions as

described in the “Special Notification Concerning FY17 Awards” section of this memorandum:

Dr. Fowler moved to approve and Ms. White seconded the motion. All members voted aye

and the motion passed.

_____X_____Approved

__________Denied

__________Modified

__________Additional Information needed

OLD BUSINESS:

Executive Director Search:

A Decision Memorandum to approve a Consulting Agreement with Mr. Tracy was included in

the Board packet for approval.

MOTION: Dr. Moore moved to approve and authorize a Consulting

Agreement with Peter Tracy from July 1, 2016 to December 31, 2016

and shall be limited to 600 hours at the current hourly rate of $68.12.

Dr. Berkson seconded the motion. A roll call vote was taken and the

motion passed unanimously.

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CCMHB 2015 Annual Report:

The FY2015 CCMHB Annual Report was included in the Board packet for review and Board

action.

MOTION: Dr. Fowler moved to untable the motion to accept

the 2015 Annual Report as presented. A voice vote was taken

and the CCMHB FY2015 Annual Report was accepted as

presented.

CILA Update:

The second house is being occupied this week.

BOARD ANNOUNCEMENTS:

None.

ADJOURNMENT:

The meeting adjourned at 6:45 p.m.

Respectfully

Submitted by: Stephanie Howard-Gallo

CCMHB/CCDDB Staff

*Minutes were approved at the June 22, 2016 CCMHB meeting.

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