Chambana Sun

Champaign County Board Facilities Committee met May 7

Here are the minutes provided by the committee:

Committee Members

Present: Stephanie Fortado, Carolyn Greer, Jennifer Locke, Jenny Lokshin, Mike Smith, and Jeff Wilson

Absent: Elly Hanauer-Freidman and Bethany Vanichtheeranont

County Staff: Dana Brenner (Facilities Director), Chris Smith (Building and Grounds Manager), Steve Summers (County Executive) and Mary Ward (Recording Clerk)

Others Present:Austin Barton (Broeren Russo) and Karla Smalley (Bailey Edward Design)

I. Call to Order and Roll Call

Committee Chair Lokshin called the meeting to order at 6:30 p.m. Roll call was taken, and a quorum was declared present.

II. Approval of Agenda/Addenda

MOTION by Mr. Smith to approve the agenda; seconded by Ms. Locke. Upon voice vote the

MOTION CARRIED unanimously.

III. Approval of Minutes – April 2, 2024

MOTION by Ms. Locke to approve the April 2, 2024 minutes; seconded by Ms. Fortado. Upon voice vote the MOTION CARRIED unanimously.

IV. Public Participation

None

V. Communications

None

VI. New Business

A. Update on ITB #2022-008 County Plaza Renovation Project – Bailey Edward Design – Karla Smalley, and Broeren Russo – Austin Barton

Mr. Barton presented the Committee pictures of the County Plaza Renovation Project. The curtain wall is 95% complete. The coating on the parking deck is complete and painting will start on the upper deck followed by the lower deck. Lobby flooring tile work has started.

Switch gear has been installed and tested. We are now running on permanent power for the building. The generator was put in place today and will be able to power the entire building.

Mill work is installed, and the countertops are here, and installation will be starting. Mr. Summers asked about the thickness of the counter that was pictured. It is a double-wall system to create the countertop depth. He also asked if part of the thickness was to allow for ballistic panels. The ballistic panels are on the fourth floor and the extra are being used in the Clerk’s Office on the first floor.

B. Discussion and Approval of Change Orders for ITB#2022-008 County Plaza Renovation Project (Change Orders #42, #43, #44 and composite of all change orders and pay applications to date)

Ms. Smalley went over the change orders. Change Order 42 is to provide ventilation at the lower garage level by installing air louvers and CO monitoring equipment. Change Order 43 is to install two additional receptacles in the fourth-floor interview rooms for video monitoring screens. Change Order 44 is to install electric power to both penthouse split coiling units.

MOTION by Mr. Smith to recommend County Board approval of a resolution approving Change Orders 42, 43 and 44 for the County Plaza Renovation Project; seconded by Ms. Locke. Upon voice vote, the MOTION CARRIED unanimously.

C. Discussion of Broeren Russo Minority Employment Reports for March and April 2024

Mr. Barton presented the April Minority Employment Report for April. Minorities are still at 13.5%. With work dwindling down, it is harder to find female workers. Mr. Wilson asked how much more work is to be done. Mr. Wilson asked how much work is left to be done. There is about 4 weeks or so of work left.

D. Update on ITB #2023-005 County Plaza Elevator Renovation Project – Bailey Edward Design – Karla Smalley

Ms. Smalley gave the update on the County Plaza Elevator Renovation Project. The machine for the North elevator is planned to ship next week. There is a delay on the controller, although it is still anticipated to arrive at the end of May. Everything is still on track for the South elevators to arrive in June.

E. Update on Courthouse Parking Lot Access Control Project – Bailey Edward Design – Karla Smalley

Ms. Smalley updated the Committee on the Courthouse Parking Lot Access Control Project.

The lot will be closed on May 23 and 24 for coating and striping. The barriers are on order and they are working on programming the computer for the gate. The hope is to go live shortly after Memorial Day. The plan is to utilize the upper deck parking at County Plaza for those two days. Policy on key cards was discussed; there is no policy at this time. Looking at making it the departments responsibility to pay to replace lost key cards.

F. Update on ITB#2022-009 Satellite Jail Consolidation

Mr. Brenner gave the update on the Satellite Jail Consolidation. The parking lot on the North side has been poured. The new generator is in place and will provide for the new addition as well as some of the old. There is enough power to take care of all the important items. The outdoor rec areas have been poured and fencing will be installed. With the mechanical chase areas, maintenance will be able to walk in behind the shower/toilet areas. The epoxy flooring is going down. Case work is being delivered tomorrow and will be installed beginning next week. The jail furniture will start be installed next week. Outside, earthwork is also being done. The goal is to have Pod D finished by the end of June.

Ms. Fortado asked if the committee could do a walk through before people move in.

G. Discussion and Approval of Change Orders for ITB#2022-009 Satellite Jail Consolidation Project (Change Orders #39, #40, #41, #42, #43 and composite of all change orders and pay applications to date)

Mr. Brenner went over the Change Orders. Change Order 39 is to provide emergency power for temperature control switches and fire fighter smoke control station. Change Order 40 is to eliminate ceiling security mesh and modify the ceiling in two rooms. Change Order 41 is to remodel the Booking area. Change Order 42 is for security caulking at ceiling deck seams in cells. Change Order 43 glazing enclosing skylight shafts in Med Iso Cells.

MOTION by Ms. Locke to recommend County Board approval of a resolution approving Change Orders 39, 40, 41, 42, and 43 for the Satellite Jail Consolidation Project; seconded by Mr. Smith. Upon voice vote, the MOTION CARRIED unanimously.

H. Discussion of PJ Hoerr Minority Employment Reports for March of 2024

No report was available for the meeting.

I. Discussion and Award of Contract for County Highway Department Section #23-00469-00-RS

METCAD Parking Lot Renovation Project

Mr. Brenner led the discussion on METCAD Parking Lot Renovation Project. This will upgrade the parking at METCAD and the Election Supply building. We worked with Highway to bid this out at the same time as their Salt Dome repaving project. We have $225,000 budgeted for this project. There were two bidders, both of whom bid under the budgeted amount. Cross Construction Inc. came in at $162,078.75 and Open Road Paving bid $197,229.90.

Mr. Wilson had questions about the Salt Dome Paving Project and the question was asked if we had to choose the same contractor as Highway did. It was let as one, but each project had to be bid on separately.

MOTION by Ms. Locke to recommend County Board approval of a resolution approving the bid by Cross Construction, Inc. of $162,078.75 for the METCAD Parking Lot Renovation Project. Seconded by Mr. Smith. Upon voice vote, the MOTION CARRIED unanimously.

VII. Other Business

Ms. Lokshin said she had been contacted by the African American Heritage Trail Experience C-U regarding placing a plaque at the Courthouse honoring James Burgess. Mr. Burgess was elected State’s Attorney in 1972 and was the first African American State’s Attorney in Illinois. Ms. Locke stated that she was in support of letting them place a plaque at the Courthouse.

Discussion was held on where it could be placed with the committee agreeing it would be fitting to have this in front of the building where he worked. Ms. Locke stated she supports putting this up and loves seeing these go up throughout the community. Ms. Lokshin said she would like to see this on the full County Board Agenda for May and the committee was in agreement.

Mr. Summers said there was a question about whether or not the fund for the maintenance of the clock tower could be used to purchase the plaque for the Bruce Hannon Memorial. After checking with Mr. Beckett, he thinks there is adequate latitude in the language to allow the fund the pay for the plaque.

VIII. Presiding Officer’s Report

A. Future Meeting – June 4, 2024 @ 6:30pm

IX. Designation of Items to be Placed on the Consent Agenda

Items to be placed on the Consent Agenda include 6. B., G., and I.

X. Adjournment

Chair Lokshin adjourned the meeting at 7:35 p.m

https://www.co.champaign.il.us/CountyBoard/CF/2024/240604_Meeting/240604AgendaFull.pdf