City of Gibson Water / Sewer Committee met May 15.
Here are the minutes provided by the committee:
Chairman Randy Wyant opened the meeting at 5:00 p.m.
Roll call was taken by City Clerk, present were Chairman Wyant and Committee members - Aldermen Ray Hankes, Scott Davis, and Doug Parsons, and Mayor Dickey.
Visitors present: Donohue Engineer Will Gray, Supts. Duncan and Martin, Alderman Denis Fisher, and Jean Noellsch reporting for Ford County Chronicle.
Engineer Will Gray gave handouts of a Long-Term Task Order to address CSO (combined sewer overflow events). IEPA allows up to 4 CSO events per year, and Gibson City still averages 12-15 events annually, even after the completion of planned sewer separation projects completed to date.
Engineer Gray explained the task order has key elements of:
➤ Flow monitoring for analysis
➤ Coordination of all data collected and planning with IEPA.
➤ Overseeing required Public Hearings
➤ New sewer plant design
This task order cost includes 3 modems for collection of flow data and can be recalibrated and used in other city projects in the future.
The end goal is to show IEPA the city is currently working on reducing the CSO events while coordinating the results into the design and planning for a new sewer plant. Cost of the new plant is in the neighborhood of $25 million dollars. Engineer Gray informed council that state and federal grants and loan forgiveness programs can be applied for and the city will have favorable standing by continuing to move forward.
The water used to fight the fire downtown last week flowed through the sewer plant and Supt. Duncan is currently working on repairing the clarifier. Approval of the GIS mapping throughout Gibson is another advantage for GC in applying for govt funding towards a new sewer plant.
Supt. Duncan informed the committee that he is asking for approval to look for an additional vehicle for the sewer department. Mayor Dickey suggested that we try to buy new rather than used, and Supt. Duncan has started looking and hopes to use a dealership who can go through the government discount program.
Clerk Hall suggested when quotes are being requested dept. heads should draw up a 'spec' sheet and have an email trail so that vendors are quoting prices on the exact same equipment or services. Alderman Parsons agreed and also reminded that we have a minimum of two quotes for comparison.
Supt. Martin informed the committee he would like to have approval to be on the council agenda to discuss one specific employee who is being transferred from Streets and Alleys to the Water Treatment plant. All agreed.
Chairman Wyant will recommend Agenda items: 1. Consideration and approval of the Long-Term Task Order prepared by Donohue Engineer Will Gray at a cost not to exceed $72k; 2. Consideration and approval of a new vehicle for the Sewer Plant operations not to exceed $50k, 3. Recommend Executive Session to discuss specific employee transferring into Water Treatment Plant and his skill set and wages.
Meeting adjourned at 5:40 p.m.
https://gibsoncityillinois.com/wp-content/uploads/2023/05/5.15.23-MINUTES-WATER-SEWER-COM-MTG.pdf
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