Village of Cerro Gordo Village Board of Trustees met April 17
Here are the minutes provided by the board:
The monthly meeting of the Mayor and Board of Trustees met at 6:00 PM on March 20, 2023 in the village community center. The following members were present: Trustee Hyde, Trustee Frydenger, Trustee Keirl, Trustee Walsh, Trustee Embree, Trustee Powers, DPW Mark Blickensderfer, Interim Clerk & Collector Tanya Frazier, Treasurer Samantha Schenkel and Attorney Guy Hall. Clerk Tina McCarty, Attorney Susan Nicholas and Mayor Frazier absent.
CALL TO ORDER
Trustee Powers called the Meeting to Order in absence of Mayor Frazier and asked if anyone on the Board would like to nominate someone to preside over the meeting. A Motion to nominate Jeff Powers as interim Board President was made by Trustee Keirl, seconded Trustee Walsh. Roll Call: all Yeas.
The Cerro Gordo Boy Scouts led the Pledge of Allegiance followed by a presentation from the IL Army National Guard.
PUBLIC FORUM
– Michael Kuizinas petitioned the board re: 102 E. North 42000G water useage. Mr. Kuizinas stated there wasn’t a water leak found and would like his original water adjustment that was submitted during the 20 Feb Board Meeting to be approved.- Presentation from the IL Army National Guard
I. CONSENT AGENDA
A. Approve minutes: Regular Board Meeting – Regular Board Meeting – March 20, 2023; Streets & Alleys Special Meeting March 29, 2023; Special Meeting March 23, 2023.
B. Approve claims report
C. Approve financial reports
No further discussion and a MOTION to approve the consent agenda was made by Trustee Hyde, seconded Trustee Keirl. Roll Call: all Yeas. Motion carried by Omnibus Vote.
II. WATER ADJUSTMENTS
A. Motion was made by Trustee Frydenger seconded by Trustee Embree to approve water adjustment for Michael Kuizinas January Water bill $433.52 to minimum monthly amount. Roll Call: Trustee Powers no, Trustee Hyde no, Trustee Keirl yea, Trustee Walsh yea, Trustee Frydenger yea, and Trustee Embree yea; motion carried.
III. UNFINISHED BUSINESS
A. Discussion / Action on water tower/controls update – no update
B. Discussion / Action on 207 E South Street – Levi Kopman asked if the project is on hold as the Contractor is waiting on Ameren to retire the gas line. DPW stated Ameren would be at location later in the week and that he would notify Fehr Graham when complete.
C. Discussion / Action on MFT / Drainage Fund Spring 2023 project development
1. Discussion / Action on 2023 MFT projects- Approve bids for 2023 MFT Program
– Levi Kopman Provided 2023 MFT Program bids: low bid was $141,326.05 Earl Walker Company and high bid was $149,294.50 from Illiana Construction Co.
Motion was made by Trustee Hyde seconded by Trustee Keirl to approve $141,326.05 Earl Walker Company bid for 2023 MFT Projects. Roll Call: all Yeas.
2. Update on Carter Street drainage project development – DPW updated the Board: TeleScan was able to locate the manhole and Fehr Graham can now move ahead with the project. Levi will work with DPW on way forward.
3. Update on South Street sidewalk improvement / ADA compliance study
- Discussion / Action on South Street Phase I Engineering – Levi Kopman explained to the Board the cost comparison on completing Phase I engineering versus not completing Phase I engineering with regards to the Illinois Transportation Enhancement Program (ITEP) application. If the Village completes the work out of the General Funds it would cost ~ $650-700K. Phase I engineering would cost $60K. If the Village does not get the ITEP award, Phase I engineering funds would be additional costs to the ~650-700K. However, Levi Kopman cautioned the Village would not receive the ITEP Grant without a Phase I engineering study complete. If the Village does receive the ITEP, total costs would be ~$200K, however ITEP Grants are not easy to get, are mainly focused on bypass(es) not downtown business fronts/streets, and may take multiple applications. Levi Kopman asked if the Village wanted to pursue ITEP Grant money for this project, and if so, a Phase I Engineering Project would be necessary, otherwise there is almost no chance of getting the grant at all. The grant covers 80% of the overall costs. Trustee Powers asked if the Study was denied and shelved, then re-submitted, how much would it cost the Village. Levi Kopman estimated ~$5,000.00 to update and resubmit for the Grant Process. Trustee Powers stated the meeting of the Streets & Alleys Special Meeting March 29, 2023, concluded with a recommendation to the Board to approve Fehr Graham to proceed with South Street sidewalk improvement / ADA compliance Phase I Engineering.Motion was made by Trustee Keirl seconded by Trustee Powers to approve Fehr Graham to proceed with South Street sidewalk improvement / ADA compliance Phase I Engineering. Roll Call: Trustee Frydenger no, Trustee Walsh no, Trustee Embree yea, Trustee Keirl yea, Trustee Hyde yea, Trustee Powers yea; Motion carried.
D. Discussion / Action on Kirby gym space in Cerro Gordo Community Center – Trustee Powers reviewed Lease signed by President Frazier for $350.00 per month to allow Kirby Clinic to build out and operate a gym in the Cerro Gordo Community Center. Motion was made by Trustee Hyde seconded by Trustee Keirl to ratify signed/executed Kirby Clinic Lease. Roll Call: all yeas.
IV. NEW BUSINESS
A. Discussion / Action on Village 2023-2024 Annual Budget – Trustee Powers noted Clerk and DPW reviewed/updated the annual figures to arrive at the 2023-2024 budget, with a review/agreement from President Frazier. Motion was made by Trustee Hyde seconded by Trustee Keirl to approve the Village 2023-2024 Annual Budget. Roll Call: all yeas.
B. Discussion / Action on Piatt County Jr Fair Liquor License Permit Request – Trustee Powers noted a requirement to enter Liquor Commission to discuss Items B & D.
Motion was made by Trustee Keirl seconded by Trustee Hyde to enter into Liquor Commission. Roll Call: all yeas.
Liquor Commission entered @ 6:51 p.m.
Motion was made by Trustee Keirl seconded by Trustee Hyde to approve the Piatt County Jr Fair Liquor License Permit Request. Roll Call: all yeas.
Motion was made by Trustee Keirl seconded by Trustee Hyde to approve The Depot Liquor License Permit Request Roll Call: all yeas.
Motion was made by Trustee Keirl seconded by Trustee Walsh to exit Liquor Commission. Roll Call: all yeas.
Liquor Commission exited @ 6:52 p.m.
Regular Session entered @ 6:52 p.m.
C. Discussion / Action on 209 & 211 South Street hazard assessment – Tabled
D. Discussion / Action on The Depot Liquor License Permit Request - see Item B
E. Discussion / Action on Permanent Employee Pay Raises – Motion was made by Trustee Keirl seconded by Trustee Embree to table action on permanent employee pay raises until the May Monthly meeting. Roll Call: all yeas.
V. EXECUTIVE SESSION – Motion was made by Trustee Keirl seconded by Trustee Hyde to enter into Executive Session to discuss 5ILCS 120/2(c)/(1): Discuss employees issues- the appointment, employment, compensation, discipline, performance or dismissal of the public body or legal counsel for the public body. Roll Call: all yeas.
Executive Session entered @ 7:12 p.m.
Executive Session exited @ 7:27 p.m.
Regular Session resumed @ 7:27 p.m.
VI. TRUSTEE REPORT/PRESIDENT REPORT
Jeff Powers – Trustee Powers invited Trustee Hyde and Trustee Embree to the Board Meeting in May for a potential 2-year appointment to the Board, as their positions will be open.
Joe Frydenger – Piatt County Conservation will be getting in touch with him to schedule a fish study/ Trustee Frydenger will not be stocking the pond with fish at this time, may add additional fish in the Fall, subsequent to study findings. Trustee Frydenger would like to disseminate Fish Study Findings to the Village via Facebook.
Nick Hyde – None
Ryan Keirl – None
Jennifer Embree – None
Connie Walsh – None
Mark Blickensderfer – None
Kevin Frazier – None
No further business came before the Board and a Motion to adjourn was made by Trustee Keirl, seconded by Trustee Embree, at 7:31 PM. roll call: all yeas.
https://fathill.com/file/464/4%2017%2023.pdf
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