Chambana Sun

Champaign County Board Facilities Committee met Aug. 2.

Here are the minutes provided by the committee:

Committee Members 

Present: Steve Summers, Jodi Wolken, Jenny Lokshin, Stan Harper, Leah Taylor, Bethany Vanichtheeranont, Jim Goss

Absent: Emily Rodriguez

County Staff: Dana Brenner (Facilities Director), Chris Smith (Building and Grounds Manager), Darlene Kloeppel (County Executive), Aaron Esry (County Board Member), Dustin Heuerman (Sheriff), Karee Voges (Corrections Captain), Dan Busey (Recording Clerk)

Others Present: Chris Bieser (Reifsteck Reid Architecture), Karla Smalley (Bailey Edward Architecture)

Agenda 

I. Call to Order and Roll Call 

Committee Chair Summers called the meeting to order at 6:31 P.M.

II. Approval of Agenda/Addenda 

Moved by Ms. Wolken to approve the agenda; seconded by Ms. Lokshin. Upon Voice Vote, the Motion Carried Unanimously. 

III. Approval of Minutes – June 7, 2022 

Moved by Ms. Taylor to approve the minutes from June 7, 2022; seconded by Ms. Wolken. Upon Voice Vote, the Motion Carried Unanimously. 

IV. Public Participation 

None.

V. Communications 

None.

VI. New Business 

A. Update on ITB#2021-003 Satellite Jail HVAC Replacement. Mr. Brenner, Facilities Director, gave an update on the project. Essentially all the work that can be done has been done at this time. The project now is on hold until the air handlers arrive on site.

Three of the four air handler’s delivery status is still uncertain currently. Davis-Houk and GHR have continued to contact the manufacturer (Carrier) weekly to attempt to speed up the delivery date.

B. Update on emergency purchase and installation of new chiller at ILEAS. Chris Smith, Buildings and Grounds Manager, delivered the update. ENTEC was called out to look at the down chiller at ILEAS back in first part of May. The chiller had an electrical component fail that controls the compressors for the chiller. Options for repairing that component after ENTEC’s diagnosed Were: spending $63,000 dollars to repair the component, however, the replacement parts for parts necessary repair will take 231 days out from the date ordered or purchase a full replacement chiller for $243,000. At that time ENTEC was informed by Carrier that a chiller from their North Carolina plant could be delivered in June. An emergency PO was sent to ENTEC on May 18th for the purchase. Since that time the chiller arrival date has been moved to the latter part of July, and now we to late August. Mr. Brenner has been calling ENTEC regularly to inquire on the whereabouts of said chiller with no solid answers. Yesterday we received an email from ENTEC basically stating that they are not getting any answers from the higher ups in the Carrier factory on the status or a delivery time for the chiller. Meanwhile the employees at ILEAS have acquired some portable units that Physical Plant has assisted in installing and maintaining to ease the pain of the heat in the building. We are trying to be optimistic that this chiller will show up soon.

C. Update on Satellite Jail Consolidation Design Development and Budget Discussion - Reifsteck Reid Architecture – Chris Bieser delivered the update. Mr. Bieser delivered information based on fifty percent of construction documents. Material prices in some cases have tripled since the original price estimate, which was forecast a year ago. Mr. Brenner went over the amounts that were approved by the County Board and how they would be procured. Captain Voges has met with Department of Corrections Inspector recently and reported that they were very pleased with the plans. However, the inspector mentioned that D.O.C. continually change and that an indoor/outdoor recreation space could become the standard. Mr. Bieser stated that it would be around 1.4 million to enclose the current outdoor recreation area. Ms. Lokshin inquired about the base total amount of construction costs, which was said to be around twenty-one million two hundred and seven thousand dollars. Mr. Harper determined that the October/November construction timeline is still the goal as of this time.

D. Update on County Plaza and Program Statements Budget Discussion – Bailey Edward Design – Karla Smalley delivered the update. Ms. Smalley gave a level-by-level breakdown of the 80,000 square foot space usage of the County Plaza Building. Ms. Smalley expressed that it is likely that purchasing anything with a computer component would most likely be escalating with a ten percent price increase at this point in time. The overall construction cost is believed at this time, to be around twenty-one point five million with an eight percent escalation rate. Mr. Brenner informed the committee that bids for construction would most likely be delayed.

E. Update on Courthouse Parking Lot F, County Plaza Parking Lot and Sav-A-Lot Parking Lot. Mr. Brenner gave an update on Lot F and the transition to employee only parking for Courthouse staff. County Plaza is currently being used for Courthouse employees at this time also. However, the goal is to begin repair to the Plaza parking deck as soon as possible to avoid increasing construction costs. This will displace the employees parking there during construction. While it was determined that Niemann Foods had sold the Sav-A-Lot Parking lot, this is not the case as their deal fell through. That being the case Courthouse employees parking at Sav-A-Lot will be able to continue to park there and the lease will continue with Champaign County for the time being. Mr. Brenner has reached out to the City of Urbana to entertain leasing parking spaces at the Civic Center if need be.

VII. Other Business 

None.

VIII. Presiding Officer’s Report 

A. Future Meeting – Tuesday, September 6, 2022 @ 6:30pm

IX. Designation of Items to be Placed on the Consent Agenda 

None.

X. Adjournment 

The meeting adjourned at 7:17 P.M.

https://www.co.champaign.il.us/CountyBoard/CF/2022/220802_Meeting/220806Minutes.pdf