Chambana Sun

City of Hoopeston Historic Preservation Commission Met April 27.

Here is the agenda provided by the commission:

I. Meeting was called to order at 7:00pm

II. Roll Call – 6 members present: Jeanette Andre’, Kristy Kelnhofer, Debbie Benjamin, Ellen Scharlach, Marta Pierce & Brad Hardcastle.

III. Motion to approve corrected minutes from the April 21st meeting was made by Kristy and a second by Jeanette. All in favor, motion passed.

IV. Committee Reports:

A) Events: Jeanette announced the events sub-committee meeting will be at 7pm at Little Lorraine on May 4th, 2021. It will a one on one meeting with her committees. WMD community cleanup project on April 24th, wooden nickels given to students who participated. Still trying to find someone to chair the oldest/youngest citizen. It was suggested to check with Autumn Fields and Heritage Health. We will also place a request online for families to submit a family member to be considered for the contest. Valarie said we would need to take reservations or at least make record of the number of people going to attend the garden walk. She said the Claudia Dewitt, the Chair for this event wants to know how many people to expect.

B) Fundraising: Ticket stubs & money turned in. Spring Equipment Raffle - A total of 63 tickets were sold, #61/cash and #2/credit. We made $1260.00 minus the $2.00 credit card fee. Winner of the trimmer is Gilbert Warner and Dinty Musk won the mower. Ellen suggested doing a 50/50 raffle next or if we need to, the week of events. Consensus was to wait and see what t-shirt sales brought in.

C) Volunteers: Nothing to report

D) Historical: History display boards on hold until next week. Checking with Library for people photos. Will meet on Wednesday from noon- 4pm next week (May 5th). Checked with Joel Marshall at the Old City Hall Antiques. He did not have any display items or small cases we could use. Need to check with Tom Sweeney to see if they are going to limit the number of attendees at cemetery tours.

E) July 3rd Events: Debbie reported a lot of inquiries about the flea market, right now 10 people are signed up. Food vendors are not interested in only doing a one-day event, they would rather book somewhere for the entire holiday weekend. However, there are a couple interested. Debbie also talked with Emily Brown from 112 Wine & Events. The kickball game is iffy, the educators are afraid to commit. Emily said she would send our flea market information to her farmer’s market vendors to see if any of them are interested in doing ours. No parade entries as of right now. Asked that we post the information again. Debbie contacted Luke Swartz about youth baseball doing the concession stand at the kick ball game, waiting on feedback. Contracts for the entertainment are needed to request payment for Logan Kirby & Back Paiges.

F) Marketing: 180 T-shirts in 3 colors were ordered at $1176. Jeanette approved the mock-up. Shirts will need to be picked up when ready. Souvenirs that Gary Nelson made are selling well. Need to re order? Suggested looking into different items. Garden flags were mentioned since the full size flags turned out nicely.

G) Executive: State Representative Tom Bennett’s office contacted Brad about recognizing Hoopeston for its 150th year. He is preparing a certificate. He would like to do a formal presentation on Sunday, June 27th after the Community Church Service. The Multi-Agency bus might not be available to us. Only their drivers can operate the buses and it looks like they might not be available on July 3rd. And depending on what phase the State of Illinois is in, we might not be able to get a special event liquor license. At this time, the state is not issuing liquor licenses for special events. The absolute latest we could apply with out being fined would be June 15th. We are going to follow through on an ice cream social that the Mayor would like to do for the veteran’s and the essential workers. This will take place right after the golf cart parade fundraiser on May 30th in McFerren Park. Hopefully we can get the Rotary Club to agree to do this. And then we would pay them for their services. Plus, if our group serves the ice cream, we will have to contact the health department for inspection, etc.

V. Adjourn: a motion to adjourn at 8:06pm was made by Ellen with a second from Debbie. All in favor. Next meeting: Tuesday, May 11th at 7pm. Meeting will start at soccer fields on South Sixth Ave. to discuss layout of the activities.

https://docs.google.com/viewerng/viewer?url=https://cityofhoopeston.com/wp-content/uploads/2021/05/SESQUICENTENNIAL-MINUTES-4-27-2021.pdf&hl=en_US