Chambana Sun

City of Gibson City Council met Oct. 12.

Here is the minutes provided by the council:

Call to order at 7:00 pm by Mayor Dan Dickey.

Roll Call:Ward #1Susan Tongate, present; Greg Houtzel, present

Ward #2Randy Wyant, present; Aaron Franks, present

Ward #3 Scott Davis, present; Aaron Kafer, present

Ward #4Dennis Pardick, present; Denis Fisher, present

Jr Alderman Abby Spiller, absent; Jr. Alderman Alex Kafer, absent

Others present: Admin Assist. Peg Stalter, City Superintendent Randy Stauffer, Officer Jason Cox, Jan Hall (WGCY), Andrew Rosten (Ford County Chronicle), Will Gray (Donahue & Associates).

Pledge of Allegiance was led by Alderman Denis Fisher.

Approval of Council Minutes: Alderman Aaron Franks moved to approve the minutes of September 28, 2020; second by Alderman Susie Tongate. MC -0.

Mayor Dickey recognized visitors: 1.) Will Gray of Donahue & Associates.

Treasurer’s Report: No report.

Administrative Report: No report.

COMMITTEE REPORTS:

Ordinance Committee – Alderman Aaron Franks offered no report.

Street and Alley – Alderman Greg Houtzel offered no report.

Police/Health, Light and Nuisance – Alderman Aaron Kafer offered no report.

Finance /Efficiency Committee –Alderman Scott Davis offered no report.

Personnel Committee – Alderman Dennis Pardick offered no report.

Water and Sewer –Alderman Randy Wyant offered no report.

Parks / Buildings / Technology –Alderman Susie Tongate offered no report.

Economic/Industrial Development –Alderman Denis Fisher offered no report.

OLD BUSINESS:

A.) Consideration of hiring Special Legal Counsel for the Cyber Breach. Marc Miller reported that all municipalities are constantly under attack. He recommends to hire Baker & Holstetler, LLP as special council. This firm is required by our insurance company as the firm to use. Alderman Randy Wyant moved to hive Baker & Hostetler, LLP as special council dealing with the cyber breach for a sum not to exceed $10,000.00; second by Alderman Scott Davis. MC 6-2. Aldermen Aaron Franks and Dennis Pardick voted against.

B.) Consideration of Fence Bids at Railside Drive Lift Station. Randy reported that the current gate is not stable and needs to be replaced. Alderman Greg Houtzel moved to accept the S&K bid, not to exceed $14,900.00 for the fence and gate at Railside Lift Station; second by Alderman Denis Fisher. MC 8-0.

APPROVAL OF BILLS:

A.) General Fund Bills for $ 223,433.15. Alderman Denis Fisher moved to approve payment of the general bills, excluding # 49722 ($53.14) and # 49709 ($3800.00), bringing a total of $ 219,580.01 as a corrected amount; second by Alderman Scott Davis. MC 8-0. The 2 bills excluded for payment will be researched prior to payment.

B.) TIF1 bills. Two (2) bills totaling $323,742.25. Alderman Denis Fisher moved to approve payment of the two (2) TIF2 bills; second by Alderman Aaron Kafer. MC 7-0, Alderman Greg Houtzel abstained.

C.)TIF3 bill. One (1) TIF3 bill for $9,062.24. Alderman Denis Fisher moved to approve payment of the one (1) TiF3 bill; second by Alderman Randy Wyant. MC 7-0. Alderman Scott Davis abstained.

NEW BUSINESS:

A) Consideration to host 3-W Water Meeting. Randy Stauffer asker permission to host the 3-W Water meeting at the local Fire station on October 20. He said that we usually buy refreshments not exceeding $300.00. Alderman Susie Tongate moved to allow the hosting of the 3-W Water Meeting at the Fire Station on October 20th, with expenses not to exceed $300.00; second by Alderman Aaron Franks. MC 8-0.

B) Consideration of Phase 5 CSO Project. Randy Wyant reported that his committee met last Monday to discuss the strategy for Phase 5 CSO Project. Mr. Will Gray of Donahue & Associates reported that he has an amendment to all services to this phase. Mayor Dickey reported that 15 years ago, the CSO project began and that the city has used no outside $ nor borrowed any $. He also thanked the city workers who have helped with the project. Alderman Randy Wyant moved to authorize Mayor Dickey to sign the bid phase services amendment from Donahue and to proceed with Phase 5 CSO project with 49% of the bill coming from TIF2 for a total of $330,260.00 and the remainder from capital expenditures/sewer operating cash of $343,3740.00; second by Alderman Dennis Pardick. MC 8-0. Mayor Dickey also reported that the city will complete the project prior to the requirement from the State.

C) Consideration of Co-Op advertising with WGCY, WCIA, and Internet in conjunction with the ‘Christmas in the Park’ event. There will be no parade this year because of the fluid Covid situation. Instead floats and displays will be set up at the North Park on December 10/11 for people to drive through. Alderman Susie Tongate moved to approve Co-Op advertising with WGCY ($1500.00), WCIA ($5000.00), Ford County Chronicle ($500.00) and Internet/Social Media ($1000.00) totaling $8000.00; second by Alderman Scott Davis. MC 8-0

D) Consideration of Employee Policy Manual. Alderman Susie Tongate reported that the committee has worked on this manual and sent it to

Attorney Dave Kercher for comments, changes and/or approval. Alderman Dennis Pardick moved to accept the Employee Policy Manual as presented; second by Alderman Greg Houtzel. MC 8-0.

Announcements: none

Adjourn: Alderman Dennis Pardick moved to adjourn; second by Alderman Houtzel. Council was polled with 8 ayes/ no objections.

https://www.gibsoncityillinois.com/index.php/city-government/city-council/board-minutes