Chambana Sun

Heritage Community Unit School District No. 8 Board of Education met May 18.

Here is the minutes provided by the board:

I. CALL TO ORDER AND ROLL CALL

A. Approval of Agenda with Additions/Deletions

II. MONTHLY BUSINESS

A. Recognition of Public

B. Heritage Education Association Report

C. Read and approve minutes

D. Financial reports

1. Examine and approve bills 2. Treasurer’s

Report 3. Activity Accounts Report

4. Revolving Fund Report 5.

Budget Summary – Financial Report

6. Investment Report

III. FOR ACTION

Report #42 Employment of Personnel and Resignations

Report #43 Annual IASB Membership

Report #44 Public School Calendar 2020-2021

Report #45 Final Reading PRESS Policies Update March 2020

IV. SUPERINTENDENT’S REPORT

A. Principal Reports – HS Graduations & 8th Grade Promotion Recognition

B. Remote Learning Updates as 2019-2020 Instructional Year Closes

C. School Handbooks – Continue Review for 2020-21 Handbook Policies including GPA & Final Exams for HS

D. End of School Year Procedures with COVID Closure Guidelines

E. ISBE Special Education Determination – Perfect Score 4.0

F. District Property Tax Information Update

G. District Fee Schedule 2020-21 – Lunch Cost Determination, Registration in Person August 5 & 6 TBD

H. School Funding, Maintenance Grant, IDEA Grant, Title Grants, IDEA Grants, CARES Act Funds, 1% Sales Tax Updates

I. Sports Update

1. VGH Cooperative Proposal and Committee Meeting Reports

2. JH Baseball Uniforms & Hats Ordered, IESA Start Date August 3

3. Current Updates from IHSA & IESA Spring Sports/Summer Contact Days

J. Maintenance Update/Summer Construction

i. CTS Parking Lot and Homer Boys Locker Room Update

ii. Classroom Upgrades Work Continues, Broadlands Office Completed

iii. Internet Upgrade Project Work for ICN & Frontier

iv. HS Phone System Replacement

v. HS Greenhouse, HS Softball Building, Dumpster HS Concrete Work

K. Annual Safety Committee Meeting – May 20, 2020 9:00 AM Zoom Only TBA

L. Annual Wellness Policy Committee Meeting & Food Program Review – May 20, 2020 – 10:30 AM Zoom Only TBA

M. IASB Division Meeting Update

N. Other

V. EXECUTIVE SESSION –To discuss the appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. 5 ILCS 120/2(c)(1) and Also; Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILCS 120/2(c)(4)

VI. ADJOURN

Report #42

A motion is requested to approve the Intention to Retire Letter dated 5/8/2020 from Scott Gerard, HS Industrial Technology, following the completion of the 2023-24 school year and granting the 6% retirement incentive per contract for the 4 years prior to retirement date.

Report #43

A motion is requested to approve annual membership in the Illinois Association of School Boards including payment of annual dues.

Report #44

A motion is requested to approve the final Public School Calendar for the 2020-2021 School Year awaiting ISBE and ROE guidance for Fall 2020 School Year Opening

Report #45

A motion is requested to approve the Final Reading of the March 2020 PRESS Policies Updates listed below:

5:50, Drug- and Alcohol-Free Workplace; E-Cigarette, Tobacco, and Cannabis Prohibition5:120-AP1, Statement of Economic Interests for Employees5:150, Personnel Records5:280, Duties and Qualifications6:235, Access to Electronic Networks7:70, Attendance and Truancy7:90, Release During School Hours8:30, Visitors to and Conduct on School Property8:110, Public Suggestions and Concerns

2:125, Board Member Compensation; Expenses2:125-E1, Board Member Expense Reimbursement Form - REWRITTEN2:125-E2, Board Member Estimated Expense Approval Form - REWRITTEN4:60-AP4, Federal and State Award Procurement Procedures5:60, Expenses5:60-AP, Federal and State Grant Travel Expense Procedures - NEW5:60-E1, Employee Expense Reimbursement Form - REWRITTEN5:60-E2, Employee Estimated Expense Approval Form – REWRITTEN

2:150-AP, Superintendent Committees5:90-AP, Coordination with Children’s Advocacy Center – NEW

5:35, Compliance with the Fair Labor Standards Act5:35-AP1, Fair Labor Standards Act Exemptions5:210, Resignations6:135, Accelerated Placement Program6:135-AP, Accelerated Placement Program Procedures6:280, Grading and Promotion7:190-E2, Student Handbook Checklist

2:160, Board Attorney2:160-E, Checklist for Selecting a Board Attorney - REWRITTEN4:50, Payment Procedures4:170-AP6, E1, School Staff AED Notification Letter6:120-AP1, Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities7:130, Student Rights and Responsibilities 7:325, Student Fundraising Activities7:325-E, Application and Procedures to Involve Students in Fundraising Activities8:10, Connection with the Community8:30-E1, Letter to Parent Regarding Visits to School by Child Sex Offenders8:30-E2, Child Sex Offender’s Request for Permission to Visit School Property8:80, Gifts to the District

Heritage Community Unit District No. 8

Board Meeting

Wood Floor Gym Homer Building and Remote Access Via Zoom April 20, 2020 – 7:00 p.m.

The Board of Education of Heritage Community Unit School District No. 8 met on Monday, April 20, 2020 for a regular meeting. President Lannon called the meeting to order at 7:00 p.m. Members in attendance: Ashbrook, Benschneider, Elmore, Lannon, Montgomery, Tate, Wells.

Also in attendance: Corey White, Kristi Sanders, Tom Davis, and Laura Benschneider No amendments to the Agenda.

No Public Comments.

No HEA Report.

Motion by Lannon, second by Tate to approve the minutes of March 16, 2020. Motion carried by unanimous roll call vote, 7 Ayes.

Motion by Benschneider, second by Tate to approve the bills, including the supplemental bills, as presented. Motion carried by unanimous roll call vote, 7 Ayes.

Motion by Montgomery, second by Lannon to approve the remaining financial reports as presented. Motion carried by unanimous roll call vote, 7 Ayes.

No Action needed for report number 38.

Motion by Tate second by Benschneider to approve the first reading of the March 2020 PRESS Policies Updates as listed in the agenda. Motion carried by unanimous roll call vote, 7 Ayes.

Motion by Lannon, second by Tate to approve transfer of $213,971.78 from Working Cash Fund to the Education Fund for technology expenses for 7/1/2019 through 4/3/2020. Motion carried by unanimous roll call vote, 7 Ayes.

Motion by Tate, second by Montgomery to approve the adoption of an E-learning program district-wide that shall permit instruction to be received electronically, or via pre-planned extended learning while students are not physically present in lieu of district’s scheduled emergency days. Submission of approved plan for state-wide closure was made to Champaign-Ford Regional Office of Education on 3/25/2020. Motion carried by unanimous roll call vote, 7 Ayes.

Mr. White and Mrs. Sanders have been holding meetings with teachers and staff via Zoom in effort to keep everyone up to date on the ever changing remote learning guidelines. Key points of the current guidelines are that new material is not be introduced to students. Teachers should be focusing on review of concepts already taught. Material is “graded” on completion or Incompletion. Graded material can only improve a student’s overall grade, not harm. No Finals will be given. Exceptions to this guideline would be AP courses and Dual Credit Courses at the High School. Teachers are reporting good communication with the students.

The Meal Program has been serving around 120 meals per week. Pick up is at both schools. Student’s families register for the program through email. The Meal Program will run through the end of May.

The remainder of the 2019-2020 school year will be completed via Remote Learning. Considerations are being considered with regards to returning students items from their lockers. Accommodations will also be made for teachers to collect books.

Due to regulations from the Champaign County Public Health Department, high school graduation, 8th grade promotion, and high school prom will not take place on the original scheduled dates. Alternatives are being discussed and considered by administration. This is proving to be very challenging as rules and guidelines are changing as quickly as by the hour. IHSA is holding a meeting tomorrow (4/21) to announce the plans for Spring Sports and Summer Contact days.

PowerSchool (STI Information NOW) which is the system used for grades, attendance, and administration is upgrading. A decision will be made by technical support and administration to stay with the STI upgrade or move a different program. STI will be available through next school year. The upgrade or new program would be implemented for 2021- 2022 school year.

Under the Illinois Century Internet Connection Act, Heritage will receive an Internet Upgrade. The Upgrade is free to schools in Illinois. Heritage currently uses Metro and is pleased with this service. With the upgrade Heritage will need to move to Frontier.

Depending on the announcement from IHSA tomorrow, plans will need to be put in place for the Fall 2020 JH Baseball season. Uniforms and equipment will be needed.

Tom will have a meeting tomorrow regarding the development of the Apptegy custom app for the 2020-2021 school year. This app will allow all on-line communication to be found in one place.

The Timely and Meaningful Public Meeting is scheduled for May 4, 2020.

At this time, the approved 2020-2021 Public School Calendar remains the same. The 2020-2021 School year will begin Aug. 17 with registration to be held early August. The calendar includes possible use of remote learning for snow days.

Title Funds and Stimulus Funds for 2020-2021 are both around $100,000.00. The board reviewed the Tax Extension Report.

Contract Negations during the closure will be held virtually. Contract Evaluations are being handled individually through administration.

Renewals for NextEra and Illinois Energy Consortium come in July 2020. Decisions on those renewals will be made at that time. The district has been pleased with both.

Maintenance updates are as follows:

The One Percent Fund was $26,000+ this month.

Refinishing of the Homer/Broadlands wood floor gyms is scheduled for June 2020.

The Homer Boys Locker Room is in the CTS planning stage.

The Homer and Broadlands Parking Lots (funded with ISBE and TIF Grant Funds) is in the CTS planning stage.

District classroom upgrade projects of new floors, walls, ceilings, and lights are already taking place. The Elementary rooms have been completed.

Haddock Titanium Digital Interactive Display Boards will be installed.

The Joint Annual Conference is scheduled for November 20-22, 2020. Resolutions are due June 2020.

The Villa Grove School Board is discussing the contract renewal for Co-op Sports. The Heritage Board is in favor of keeping the Co-op as is.

Motion by Ashbrook, second by Tate to adjourn the meeting. With all members in agreement, the meeting adjourned at 8:57pm. Motion carried by unanimous voice vote, 7 Ayes.

https://heritage8.org/wp-content/uploads/2020/05/Board2020.pdf