Champaign County Board for Care and Treatment of Persons with a Developmental Disability met December 18

By Philip Gonzales

Apr 7, 2020

Champaign County Board for Care and Treatment of Persons with a Developmental Disability met Dec. 18.

Here is the minutes provided by the board:

CALL TO ORDER:

Ms. Ruesch called the meeting to order at 8:05 a.m.

ROLL CALL:

Roll call was taken and a quorum was present.

APPROVAL OF AGENDA:

The agenda was in the packet for review. The agenda was approved.

CITIZEN INPUT:

None.

PRESIDENT’S COMMENTS:

None.

EXECUTIVE DIRECTOR’S COMMENTS:

None.

APPROVAL OF CCDDB MINUTES:

Minutes from November 20, 2019 were included in the Board packet.

MOTION: Dr. Robin moved to approve the CCDDB minutes from November 20, 2019. Dr. Kennedy seconded the motion. A voice vote was taken and the motion was passed.

NEW BUSINESS:

Individual Mini-Grant Award Recommendations:

A Revised Decision Memorandum was posted online and distributed. With over 200 Champaign County residents enrolled in PUNS and underserved, the CCDDB created a grant opportunity for those people to identify and request specific assistance to support their needs. This opportunity was made available to people who qualify for but are not receiving a state-waiver service or ongoing CCDDB or CCMHB funded service, who have a need or preference which can be met by one-time specific assistance, and who are not related to a CCDDB or CCMHB member or staff person. A NOFA was announced in the News-Gazette, on our application site, and distributed broadly through provider and stakeholder networks and email lists. A total of 56 applications were received by the deadline, with requests totaling $153,268.30.

Non-review staff found the following applications to be ineligible, and they were not considered by the review committee. The requests total $22,867.56:

ID # Requested Ineligible reason (staff follow-up in parentheses)

1 $4,470 enrolled in IDHS waiver-funded program

3 $1,080.78 enrolled in IDHS waiver-funded program

10 $4,000 not enrolled in PUNS (refer applicant to RPC ISC)

36 $220 enrolled in DSC Community First program

47 $3,898.78 enrolled in DSC IFS program

50 unknown incomplete application

52 $4,599 not enrolled in PUNS (refer applicant to RPC ISC)

53 $2,399 not enrolled in PUNS (refer applicant to RPC ISC)

54 $2,200 not enrolled in PUNS (refer applicant to RPC ISC)

De-identified applications were distributed to review committee members: Sue Suter and Anne Robin, CCDDB Members; Mark Driscoll and Shandra Summerville, CCDDB Staff; and Linda Tortorelli, community member/family advocate.

The committee met three times for discussion and forwarded the following recommendations back to non-review staff, for the preparation of this memorandum for full Board review and approval. The review committee asked non-review staff questions about rules, process, and budget. While they did not direct any questions to applicants, several recommendations for CCDDB staff include follow up with the applicants, which may result in referrals to programs, application for scholarships, or purchase of less expensive options. Attached is a full report from the committee regarding their work, recommendations, and suggestions for future ‘mini-grant’ application processes. The committee’s spreadsheet has been incorporated into the body of this memorandum.

While the total initial amount approved for this individual award process was $55,640, the CCDDB discussed, during their November meeting, authorizing a higher total amount due to available funds.

UPDATE: During non-review staff preparation for next steps, four additional applicants were found to be ineligible due to their enrollment in CCDDB funded long-term supports (FDC, IFS and Service Coordination). These four ineligible applications are marked with an asterisk below.

Review Committee Recommendations:

The review committee recommends funding a total of $62,508.02 of the requests, including some partial and some conditional, as follows:

ID # Requested RecommendedToPurchase (staff follow-up in parentheses)

4 $135 $300 television

5 $4,516.17 $2,500 jacuzzi tub, shower fixture, partial fence (with applicant input); no installation

6 $4,990.91 $2,000 basketball court, deck, up to $300 for Smart TV; no trampoline or X-box

7 $5,000 $2,500 service dog; fundraise the balance

8 $5,000 $2,000 toward MacBook Pro, fitness membership, iPhone 11 Pro, interview clothes; no CDL training

9 $154.56 $155 forearm crutches

11 $6,598 $2,000 various musical instruments, lessons

12 $5,040.52 $2,000 toward bicycle trailer; (seek camp scholarship)

16 $5,221 $5,000 two hearing aids

17 $2,220 $2,000 ONLY IF no scholarship, respite weekend & summer camp (Camp New Hope)

18 $919.99 $920 laptop and support animal, supplies

*19 $649.99 $650 iPad

*20 $649.99 $650 iPad

21 $2,255 $1,000 clothes, personal hygiene items, up to $300 for TV; no xbox with subscription, no cable with internet

*22 $5,000 $1,000 up to 20 sessions with reading tutor

23 $2,356 $1,400 $650 for iPad; Larkin’s Place, YMCA swim lessons ONLY if scholarship is denied; no CUSR Summer Camp

24 $1,148.99 $1,149 laptop, router, orthopedic shoes

25 $3,500 $2,250 dental work through Familia Dental; up to $650 for iPad

26 $2,877.19 $1,350 up to $700 for iPhone, up to $650 for iPad; no Segway

27 $4,565.94 $2,500 toward video equipment and laptop (with applicant input)

28 $2,577.93 $1,159 Apple watch, c-pen reader, up to $650 for iPad; no scale or security camera

29 $1,062 $1,062 YMCA membership ONLY IF scholarship is denied

30 $4,044 $2,024 $100 boots, up to $650 for iPad, $500 bike, $325 mattress, $149 window, up to $300 for TV; no door, dryer, X-box, food, or rent

31 $4,627.88 $2,315 one of two requested car seats (seek family input on options)

32 $3,254.87 $1,500 single trike bike; no Terra Trike tandem (seek family input)

33 $5,000 $2,500 with request #34, $5,000 for bathroom remodel materials

34 $5,000 $2,500 with request #33, total $5,000 (above)

35 $2,174.67 $1,685 $519 laptop, $488 bed w/ desk, $240 bike, $240 Planet Fitness membership, $198 sewing machine/kit; no to hoverboard and driving school due to no documentation (inform family that Marion Joy Hospital will assess person’scapacity to drive)

37 $3,750 $1,000 cooking class (suggest they consider a less expensive option)

*38 $5,000 $2,500 materials for accessible bathroom remodel; no installation

39 $818.33 $818.33 laptop, GoTalk9, GoTalk overlay software, Bear Hug vest, Snug earmuffs protectors

40 $553.15 $844 up to $650 for iPad, screen protector, case, TouchChat app

42 $1,025.98 $1,025.98 laptop with finger print reader

44 $4,880 $1,840 camp, respite weekends; no to speech therapy and Bowflex

45 $340.71 $340.71 Kindle Fire tablet with kid-proof case, noise canceling headphones, beanbag chair

46 $3,322.99 $2,000 gas and car expenses and lunch while traveling for doctor and therapy, Schwinn bike, computer, clothing, shoes, weight machine, karate school and uniform, dental work (solicit client and family input on purchases and travel expense to be paid with award)

48 $3,750 $2,500 materials for accessible bathroom; no installation

49 $5,000 $2,000 shower chair, detachable showerhead, reclining beauty chair,blood pressure machine, stethoscope, Zinus Night Therapy Cooling memory foam, weighted blankets, wall padding,keyboard – piano, TV, DVD player, stereo headphones,(solicit client and family input on purchases from items listed to be paid from award)

51 $6,680.34 $2,500 fence materials; no installation

55 $650 $650 driving lessons (inform family that Marion Joy Hospital will assess person’s capacity to drive)

56 $2,460 $1,220 afterschool program “Kids Plus” and computer (seek Park District scholarship)

The review committee recommends denying a total of $24,507.20 for the following requests:

ID # Requested To Purchase (staff follow-up in parentheses)

2 $3,000 services (refer applicant to relevant provider/s)

13 $5,000 tuition for National Lewis University

14 $5,000 day program services from Piatt County provider

15 $5,000 automobile

41 $1,273.20 rent and water bill assistance

43 $5,234 automobile

For those applicants not receiving an award, staff will send a follow-up letter and, where appropriate, provide information about an existing support or program, which may help the applicant meet their stated need.

CCDDB staff will contact those receiving partial or full funding of their request. CCDDB staff and applicant will complete a formal agreement, identify vendor and best value, and meet any conditions (identified above) per CCDDB approval. Conditions such as scholarship application may require case management support. CCDDB staff will complete each purchase and request that the applicant submit a brief report on the impact, 3 months after the purchase has been made. If, during the negotiation of an agreement or the identification of vendor and best value, we discover that the award cannot be completed as recommended, we will inform the Board and seek further guidance.

MOTION: Ms. Ruesch moved to approve funding as recommended by the Review Committee and as modified due to findings of ineligibility in the memorandum. Ms. Suter seconded the motion. All members voted aye and the motion

was approved.

MOTION: Ms. Ruesch moved to authorize the CCDDB Executive Director and Staff to implement the next steps as described in the memorandum. Dr. Kennedy seconded and the motion was passed.

Unmet Need and Unspent Funding for Vocational Services:

A Decision Memorandum was included in the Board packet. Due to the termination of the United Cerebral Palsy Land of Lincoln (UCP-LL) contract for Vocational Services, a total of $ 42,480 is available for the current contract year.

MOTION: Ms. Suter moved to approve amending the PY2020 Community Choices Customized Employment contract as described in the memorandum and proposal. Dr. Kennedy seconded. All members voted aye and the motion was passed.

MOTION: Ms. Ruesch moved to approve increasing by the amount of $ 4,248 to be made available for allocation through the “mini-grant” process as described in the memorandum.

Dr. Kennedy seconded. All members voted aye and the motion was approved.

Chicago Tribune Article:

A news article of interest was included in the Board packet for information.

Board Direction:

No comments.

Successes and Agency Information:

Annette Becherer from DSC announced a recent job placement success.

OLD BUSINESS:

Meeting Schedules:

CCDDB and CCMHB meeting schedules were included in the packet for information only.

Acronyms:

A list of commonly used acronyms was included in the packet.