Chambana Sun

Champaign County Board Facilities Committee met March 3.

Here is the agenda provided by the committee:

Committee Members

Present: Steve Summers, Jon Rector, Charles Young, Jodi Wolken, Mike Ingram, James Tinsley, Stan Harper

Absent: Leah Taylor

County Staff: Dana Brenner (Facilities Director), Dan Busey (Recording Clerk)

Others Present: Sherriff Heureman, Captain Vogus, County Executive Kloeppel, Board Member Patterson

MINUTES

I. Call to Order and Roll Call

Committee Chair Stan Harper called the meeting to order at 6:30 p.m.

II. Approval of Agenda/Addenda

MOVED by Mr. Rector to approve the agenda; seconded by Mr. Tinsley. Upon Vote, the Motion Carried Unanimously.

III. Approval of Minutes –January 7, 2019

MOVED by Mr. Summers to approve the minutes; seconded by Mr. Young. Upon vote, the Motion

Carried Unanimously.

IV. Public Participation

None.

V. Communications

None.

VI.

New Business

A. Approval of Contract for ITB#2020-002 Courthouse and JDC Video Security System Replacement Project.

Mr. Brenner explained the details of the Courthouse and JDC Video Security System Replacement Project. Both building systems have significant age to them, and both have severe issues involving their dependability to provide video coverage. There are areas in both buildings that have no video coverage and several of these blind spots have been taken advantage of by residents and guests. The bid opening occurred on the Thursday, January 30, 2020. Lucas McGill, lead engineer from GHR, delivered a breakdown of the bid process. The bid was awarded to Johnson Controls. A bid summary was handed out to the Committee Members. Mr. Brenner noted that the Juvenile Detention Center would fund the project through their Capital Asset Fund and the Courthouse will be using Court Construction Funds as well as Capital Asset Funds from the county. Motion by Mr. Summers to approve the Courthouse and JDC Video Security System Replacement Project; seconded by Mr. Tinsley. Upon vote, the Motion Carried Unanimously.

B. Update on ITB#2020-001 METCAD HVAC Replacement Project.

Mr. Brenner informed the committee that the project was approved last month by the Facilities Committee as well as the full County Board. A contract has been written and signed by the County Executive. GHR is delivering the contract to the vendor. The vendor is United Mechanical of Champaign, once they sign the contract, a meeting will be scheduled with all parties involved directly or indirectly with the project. Project schedule will be defined and discussed at this meeting, as well as logistics for the vender.

C. Discussion of Satellite Jail Consolidation

Mr. Brenner provided the Committee Members with a Master Plan of the Sheriff’s Facility that displayed four different decision points and costs thereof. Committee Members were also provided with the updated Satellite Jail Renovation-Addition Master Plan created by Reifsteck Reid & Company Architects and approved by the Facility Committee in the fall of 2019. Sheriff Heuerman’s Memorandum to all Facility Committee Members was included as well. Mr. Summers spoke to the need of finalizing this study into a plan the Facility Committee could approve and move forward to the County Board. Further, Mr. Summers stated he felt the Facilities Committee should review the study and suggest possible changes that would incorporate some of the community’s viewpoints regarding the Jail Consolidation Study and Sheriff’s Office. Mr. Summers presented his different options for consideration and urged other committee members to give their input to hopefully finalize and approved a Jail Consolidation/Sheriff’s Office Plan by the next Facility Committee Meeting. Mr. Tinsley said he would like to get a further breakdown costs, line item for line item for the project as to help determine what could be eliminated or reduced. Mr. Brenner stated that they would do their best with Reifsteck Reid and a construction estimator to produce the material requested, but in this is still just a study and all of those fine details and costs may not be able to be fleshed out until construction documents have been drafted. Mr. Rector asked about the process that the Facilities Director and the Facilities Chair had spoken about to move forward. Mr. Harper, Chair, said that something needs to be brought to the full board as soon as possible but that the full amount of the study is probably not going to go over well. Sheriff Heureman spoke to the specifics of the jail population, the uncertainty of what it can be at any time, and the different scenarios that impact the ever-changing need for more or less beds or single occupancy cells. Mr. Harper then spoke to the difficulties of housing inmates in other counties and the costs associated with outsourcing these inmates. Mr. Harper feels strongly that project for the Jail Consolidation/Sheriff’s Office must include an ability to expand, if needed in the future. Mr. Harper also spoke to the importance of having everything in one building being much more effective use of manpower and resources. Captain Voges wanted to be upfront about the possibilities and problems with housing inmates out of county, if reduction in total beds is made to the plan. Mr. Tinsley thanked the Sherriff and Captain for their staff’s willingness to be flexible with the plan. Mr. Young asked the Sherriff if they looked into other counties going through similar situations with their Jail Systems their County Jail was mandated to close down. Sherriff Heureman said he was only aware of one, Edgar County was mandated to close down and had difficulties housing their inmates. Mr. Patterson inquired about Home Detention numbers and fixed costs of having two facilities. The Sherriff spoke to the different services that two facilities specifically incur. Mr. Patterson asked about details of how the population would be split up within the new plan. Mr. Brenner stated that Corrections has governmental standards that have to be followed; and, he also talked about the potential savings from new technology and upgrades to HVAC Systems that would yield utility savings. Mr. Harper asked the Facilities Director to sit down with architects and look at the price of eliminating some of the current plan. Mr. Ingram spoke about the specifics of the plan and possible better ways to digest the information. Mr. Summers said that he would be comfortable going to the board with a framework of the facility but that the number of beds should be specific. The Committee discussed the different variables that could affect the jail population. The Committee agreed to move forward asking for more specific cost points so that they can create a more concrete vision of what the facility would include.

VII. Other Business

None.

VIII. Presiding Officer’s Report

A. Future Meeting – Tuesday, March 3, 2020

IX. Designation of Items to be Placed on the Consent Agenda

X. Adjournment

Meeting was adjourned at 7:33 p.m

http://www.co.champaign.il.us/CountyBoard/CF/2020/200204_Meeting/200204Minutes.pdf