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City of Danville Public Works Committee met July 9

By Kristine Gonzales-Abella | Oct 17, 2019

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City of Danville Public Works Committee met July 9.

Here is the minutes provided by the committee:

#1 CALL TO ORDER 

Chairman Mike Puhr called the meeting of the Public Works Committee to order at 6:00 p.m. at the Robert E. Jones Municipal Building, 17 W. Main St., Danville, Illinois.

Roll Call was answered by Chairman Mike Puhr, Vice Chairman Rick Strebing, Aldermen Bob Iverson, Mike O'Kane, and Sherry Pickering with one Vacancy in Ward 1. Alderman Aaron Troglia was absent. A quorum was present.

Others in attendance included Mayor Rickey Williams, Jr., Alderman R.J. Davis, City Clerk Lisa Monson, City Comptroller Shelley Scott, Public Transportation Operations Supervisor Robert McNeil, Public Works Director Carl Carpenter, Interim Police Chief Chris Yates, no audience members, and 2 news media.

#2 APPROVAL OF MINUTES 

Chairman Puhr presented Minutes of the regular meeting of June 11, 2019. Vice Chairman Strebing moved for approval as presented, seconded by Alderman O'Kane. On the voice vote, all ayes, no nays; the motion so ordered.

#3 APPROVAL OF AGENDA 

Chairman Puhr presented the agenda. Chairman Puhr announced Item 9-A has been amended. There being no further changes, Alderman Iverson moved for approval as amended, seconded by Alderman Pickering. On the voice vote, all ayes, no nays; the motion so ordered.

#4 AUDIENCE COMMENTS - None

#5 CHAIRMAN'S COMMENTS 

Chairman Puhr announced the following:

Nate “Bobo" Smalls, community mentor, youth summer basketball league organizer at Garfield Park, member of the Indianapolis Clowns Negro League Baseball Team from 1965 to 1986, and one of the “Three Kings of Peace”, passed away today and a moment of silence was held in his memory. Community Day will be Sunday, July 14, 2019 at Lincoln Park from 2:30 p.m. to 4:30 p.m. Balloons over Vermilion will take place Friday, July 12th to Saturday, July 13th at the Vermilion County Airport

#6 PAYROLL 

Chairman Puhr presented Payroll for July 5, 2019 of $528,954.54. Vice Chairman Strebing moved to dispense with the readings and asked for approval, seconded by Alderman O'Kane. There being no questions, the roll call vote being: 

Ayes: Aldermen Strebing, Iverson, O'Kane, Pickering, Puhr 

Nays: None 

Absent: Alderman Troglia 

Motion carried 5 to 0 with 1 absent and 1 vacancy.

#7 VOUCHERS PAYABLE 

Chairman Puhr presented the Schedule of Vouchers Payable for July 9, 2019, of $234,380.23. Alderman Pickering moved to dispense with the reading and asked for approval, seconded by Alderman Iverson. After all questions were addressed, the roll call vote being: 

Ayes: Aldermen Iverson, O'Kane, Pickering, Strebing, Puhr 

Nays: None

Absent: Alderman Troglia 

Motion carried 5 to 0 with 1 absent and 1 vacancy.

#8 PUBLIC TRANSPORTATION - Lisa Beith, Director 

#8-A) Chairman Puhr presented a resolution approving Danville Mass Transit's Title VI Program Submission for the Federal Transit Association. Vice Chairman Strebing moved to dispense with the reading and asked for approval, seconded by Alderman Pickering. After all questions were addressed, the roll call vote being: 

Ayes: Aldermen O'Kane, Pickering, Strebing, Iverson, Puhr 

Nays: None 

Absent: Alderman Troglia 

Motion carried 5 to 0 with 1 absent and 1 vacancy.

#8-B) Items of Information 

#8-B-1) In Director Beith's absence, Operations Supervisor McNeil gave the Monthly Recap for June 2019, which included Ridership Reports, Monthly Revenue Record, and Ridership History. The June fixed route ridership totaled 47,555. The May total ADA ridership was 703 rides, with the June ADA ridership report to be given next month. The total revenue for the month of June was $28,473.63.

#8-B) Other Items of Information

Bids were received for a uniform contract. The sole bidder, CLEAN Uniform, will be awarded the bid. With committee approval, staff should be prepared to take the item to Public Services on July 23rd. Wrap-up is underway for Fiscal Year 2019. The State has awarded the 2020 budget application and the resolution for its approval will be brought with the agreement when it is received from the Illinois Department of Transportation.

#9 PUBLIC WORKS - Carl Carpenter, Director 

#9-A) Chairman Puhr presented an amended resolution awarding Bid 627 to the sole bidder National Power Rodding Corporation for 2019 Sewer Cleaning and Televising and Amending the Fiscal Year 2019-2020 Sewer Fund (402) budget, in the amount of $293,189.00, with the work to be paid from the Sewer Fund-Engineering budget, line item 402-402-00-52022 in the amount of $236,189.00, and the remaining amount of $57,000.00 to be paid from DATS line item 116-116-20-52029, and amend the Sewer Enterprise Fund-Engineering budget, line item 402-402-00-52022, in the amount of $216,189.00 with the funds required from the Sewer Enterprise Fund reserve. Vice Chairman Strebing moved to dispense with the reading and asked for approval, seconded by Alderman Pickering. After all questions were addressed, the roll call vote being: 

Ayes: Aldermen Pickering, Strebing, Iverson, O'Kane, Puhr 

Nays: None 

Absent: Alderman Troglia 

Motion carried 5 to 0 with 1 absent and 1 vacancy.

#9-B) Items of Information 

#9-B-1) Danville Area Transportation Study (DATS) Update 

Mayor Williams announced Logan Cronk will be the Grants and Planning Manager. Mr. Cronk came from Vermilion Advantage serving as Rural Community Development Coordinator. Director Carpenter stated Logan will join the DATS Committees and his start date is July 29th. 

#9-B-2) H&L Landfill Update Director Carpenter reported Eric Childers and he emailed the State representative and the IEPA did not meet their deadline to approve or disapprove of the closure so by that it means it is approved, but there has been nothing in writing received stating the landfill is completely closed. 

#9-B-3) Project Updates

Director Carpenter stated he is working on line items for a resolution for the CSX Crossing at Griffin St. The construction agreement cost to CSXT is $98,795.00 which will be for installation of the gate arms and part of the sidewalks and the City will have to go out for bids for the curbing and the City's sidewalk portion of the project. The City's portion of the work will be close to $200,000.00. He and Mayor Williams both agree there is no need for a quiet zone. There is still litigation on the crossing and he has been in contact with the lawyer representing the City and the work has to be done by December 30, 2019. It was the consensus of the Committee to take the resolution to the City Council on July 16th. Director Carpenter reported the first building in the Fair Oaks Housing Project demolition is down to one story and Public Works staff is dismantling the building instead of demolishing it. He is projecting it will take five to six days per building for the first two buildings to get them down. Director Carpenter reported the sealcoat preparation is continuing. There is a revised list of streets that will be done and he will send the new list to the Aldermen. There will not be as many lane miles and feels everyone will be pleased with the product used this year as it is similar to crushed marble that will adhere to the road well.

#10 CLOSED SESSION was not needed.

#11 ITEMS OF INFORMATION

Alderman Iverson requested an update on the Collins Tower. Director Carpenter responded he spoke to Mr. Collins who stated he was going to have a construction worker in the area last week to apply an adherent to the building, which is superficial and does not get behind the terra cotta. Mayor Williams stated he has contacted Attorney Chamley in the matter. Alderman Pickering stated she did a ride-a-long last week with the Police and was very impressed with the police officers, especially their interaction with the citizens. Chief Yates stated the Police Division has applied for an annual Tobacco Enforcement Tech Grant and an intergovernmental agreement is needed with the State of Illinois Department of Human Services for compliance checks on tobacco retailers in the amount of $4,950.00 for the period July 1, 2019 to June 30, 2020. Chief Yates stated Commander McCord oversees the program. Mayor Williams stated the grant is received every year to prevent underage individuals from purchasing tobacco products, but was never required to approve an intergovernmental agreement until this year. Mayor Williams asked if the resolution could go directly to the Council agenda on July 16th due to the timing of the grant and the consensus from the Committee was "yes".

#12 COMMITTEE MEMBERS' COMMENTS

Vice Chairman Strebing announced fireworks will be held at the Gao Grotto on Saturday, August 17th and the Veterans will be honored as well.

Chairman Puhr reminded everyone the Splash-n-Dash event will take place Thursday, July 11th at the Danville Boat Club. Mayor Williams announced the position of City Engineer, other Engineer positions, and the position of Corporation Counsel have been posted to the IML and Indeed websites.

Chairman Puhr announced the Casino Solicitation of Interest (SOI) went out.

#13 ADJOURNMENT 

There being no further items on the agenda, the meeting was adjourned at 6:35 p.m. by acclamation after a motion by Vice Chairman Strebing and a second by Alderman Pickering.

http://www.cityofdanville.org/2019-pw-minutes.html

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City of Danville