Chambana Sun

Village of Ogden Board met Jan. 10.

Here is the minutes provided by the Board:

I: CALL TO ORDER: (7:00 P.M.)

Board Members Present Board Members Absent

Gay H. Lenhard, Supervisor Malcolm E. Perry, Councilman

Thomas J. Cole, Councilman

David F. Feeney, Councilman

Thomas J. Uschold, Councilman

Others Present

Noelle M. Burley, Town Clerk

Dan Schum, Town Attorney

David Widger, Highway Superintendent

Joanne Feeney

Charlie Fendt

1 Participation in Government student

Purpose of the Meeting

To audit claims, act on monthly reports and remittances, and to transact such

other business which may legally come before said meeting.

II: APPROVAL OF THE MINUTES:

Resolution #65-1.10.18

Introduced by Councilman Feeney

Seconded by Councilman Cole

BE IT RESOLVED, that the minutes of the Regular Meetings of December 13, 2017, there being no errors or omissions, stand approved as submitted.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

III: PRIVILEGE OF THE FLOOR:

None

IV: REPORTS AND REMITTANCES FROM TOWN OFFICERS:

Resolution #66-1.10.18

Introduced by Councilman Uschold

Seconded by Councilman Cole

BE IT RESOLVED, that the Reports and Remittances from Town Officers in detail for the month of December 2017, showing receipts and disbursements as submitted by the Town Clerk and the Preliminary December 2017 from Finance Director, be accepted as read, monies and fees to be acknowledged by the Supervisor and copies of the same filed with the Town Clerk.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

V. TOWN AUDITS:

Resolution #67-1.10.18

Introduced by Councilman Cole

Seconded by Councilman Feeney

BE IT RESOLVED, that the General Fund, Part-Town Fund, Highway Fund, Trust & Agency Fund, Capital Funds, Drainage Fund, Sewer District Funds, and Lighting District Funds, and being vouchered and submitted for audit, chargeable to the respective funds be approved:

General Fund $ 82,426.11

Part-Town Fund 14,448.67

Highway Fund 171,566.29

Trust & Agency Fund 7.92

Drainage Fund 4,113.75

Sewer Funds 303,900.93

Lighting Funds 106.20

TOTAL $ 576,569.87

Prepaid Expenses (12/14/2017 – 01/09/2018):

General Fund 127,615.18

Part-Town Fund 28,861.62

Highway Fund 43,662.77

Trust & Agency Fund 140,885.49

Capital Projects Fund 7.31

Drainage Fund 165.10

Sewer Funds 168.70

Lighting Funds 8,538.49

TOTAL $ 349,904.66

GRAND TOTAL ALL CLAIMS: $ 926,474.53

BE IT RESOLVED, that the following budget appropriations and transfers be approved as itemized below:

170,000** 001.9950.9000.0030 - InterfundTransfer

Interfund Transfer from General Fund to Capital Projects to fund \ final payment for the Parking Lot

170,000 030.0030.5031.0000 - Interfund Revenues - Project. Will satisfy the Due To / Due From Accounts.

$ 8,790 003.5140.1200 (Brush) 003.5142.1200 (Snow Removal)

$ 1,155 003.5140.0801 (Brush) 003.5142.0801 (Snow Removal) -Year End transfer to correct budget overage in Brush Removal Department

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

VI. CORRESPONDENCE RECEIVED AND FILED:

None

VII. REPORTS FROM TOWN OFFICERS:

Gay H. Lenhard, Supervisor

No report.

Thomas J. Cole, Councilman

No report.

David F. Feeney, Councilman

1. I would like to wish everyone a happy 2018 and I hope it is happy and healthy for everyone.

Malcolm E. Perry, Councilman

Absent

Thomas J. Uschold, Councilman

No report.

David H. Widger, Highway Superintendent

No report.

Noelle M. Burley, Town Clerk

1. We are just busy collecting taxes. It has not seemed to let up even after our December 29th episode. I wanted to thank my staff, they did a wonderful job. We collected over $2,000,000 in just one day. Normally we would accept about $60,000 in that one day. Everyone pitched in, the Supervisor was helping people as well as the Receptionist and the Building Department clerks. I want to thank everyone who helped.

Supervisor Lenhard: I would like to second that, your staff as well as everyone else did instinctively well. It was great. They smiled the whole time and they were wonderful to everyone.

Daniel G. Schum, Town Attorney

1. Finished up a partial release of easement for Gallina Development Corp, it has to do with the expansion of a project that Gallina is involved in.

2. I put together the first draft of an agreement to consolidate all the Sewer Districts in the town. I sent it to Paula and Dave. I know it needs some cleaning up and some fine tuning. I am confident that with time, most likely in February we will be able to start some public hearings which we have to have by law.

Dave Widger, Highway Superintendent: We met today Paula, Bob Criddle and myself and we to hope to have everything back to Dan by next the meeting.

3. We have a resolution tonight between the Village and the Town to enter into an agreement for Timber refuse.

VIII. UNFINISHED BUSINESS:

None

IX. NEW BUSINESS

Resolution #68-1.10.18

Introduced by Councilman Cole

Seconded by Councilman Feeney

WHEREAS, Tracy Mahoney has successfully completed her

26-week promotional probationary period as Office Clerk I effective, January 12, 2018.

NOW THEREFORE BE IT RESOLVED, that the Town

Board of the Town of Ogden does hereby approve completion of the promotional probationary period for Tracy Mahoney effective, January 12, 2018.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #69-1.10.18

Introduced by Councilman Uschold

Seconded by Councilman Cole

WHEREAS, Katie Searls has successfully completed her 52- week probationary period as the full-time Deputy Town Clerk / Deputy Receiver of Taxes, effective January 3, 2018;

NOW THEREFORE BE IT RESOLVED, that the Town

Board of the Town of Ogden does hereby approve the completion of the probationary period for Katie Searls effective January 3, 2018.

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #70-1.8.18

Introduced by Councilman Feeney

Seconded by Councilman Cole

WHEREAS, That the Supervisor be and she hereby is authorized to execute, on behalf of the Town of Ogden, a certain Intermunicipal Agreement by and between the Town of Ogden and the Village of Spencerport concerning the disposal of Timber refuse, in form as received and approved by David Widger, Highway Superintendent and Daniel G. Schum, Town Attorney.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #71-1.8.18

Introduced by Councilman Uschold

Seconded by Councilman Feeney

WHEREAS, HB SOLUTIONS, LLC and the Affordable Care

Act Services are being sold to PARAGON COMPLIANCE, LLC, P.O. Box

217, Pittsford, NY 14534; and

WHEREAS, PARAGON COMPLIANCE, LLC is willing to honor the current contract services and pricing and accept the Town of

Ogden as a client;

BE IT RESOLVED, that the Supervisor is hereby authorized and directed to sign an agreement between the Town of Ogden and Paragon Compliance, LLC, in amounts as per ACA Contract ANNEX rate schedule as provided and based on the estimated number of employees. The purpose of this agreement is to continue to provide the Affordable Care Act mandated reporting and tracking services for all Town Employees. This contract is a continuation of the original contract entered into by the Finger Lakes Municipal Health Insurance Trust on behalf of its members. This agreement is effective January 1, 2018 and will auto renew with the same terms and conditions as specified. All years include all mandated reporting to the Federal Government as well as any other entity as required by the Affordable Care Act.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #72-1.10.18

Introduced by Councilman Cole

Seconded by Councilman Uschold

WHEREAS, the Town Board of the Town of Ogden did

heretofore adopt the Ogden Personnel Policy Manual, and

WHEREAS, the Ogden Town Board reviews and amends the

Ogden Personnel Policy from time to time.

NOW, THEREFORE BE IT RESOLVED:

SECTION I: That Section 11, Emergency Time (as adopted by the Town

Board 7/13/88), shall be amended to read as follows:

SECTION 11. EMERGENCY TIME PAY

In the event an emergency situation arises which endangers or threatens to endanger the health, safety or welfare of the employees (i.e. weather, mechanical failures, acts of God, etc.) the Supervisor or his/her designee may close some or all of the offices of the Town and release office staff employees from work or advise office staff employees not to report to work. The work hours from which the office staff employees have been released shall be defined as emergency time, and all released office staff employees shall be compensated for such hours just as if they had remained at their posts or reported for work and completed normal working hours. Emergency time shall not qualify an employee for overtime wages. An employee who was not scheduled to work that day due to paid or unpaid time off shall not qualify for emergency time pay.

If emergency time is declared as described in section 11 A and at least three quarters of the office staff is either released from work or advised not to report to work, those office staff employees required by the Supervisor or his/her designee to stay at their post or to report to work shall receive the emergency time pay they would be entitled to had they been released from or not required to report to work plus straight time pay or straight comp time for all time actually worked that day. Emergency time shall not count as time worked for the calculation of overtime

SECTION II: That this section, as amended, be effective January 1, 2018.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #73-1.10.18

Introduced by Councilman Uschold

Seconded by Councilman Feeney

WHEREAS, Suzanne Mears, Nutrition Coordinator for the

Ogden Senior Center, is hereby recommends the appointment of Alexis Tando and Kaitlin Harter as volunteer interns.

NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Ogden does hereby approve the appointment of Alexis Tando and Kaitlin Harter as volunteer interns for the Nutrition Program, from January 10, 2018 through April 23, 2018.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #74-1.10.18

Introduced by Councilman Cole

Seconded by Councilman Feeney

RESOLVED, that the Supervisor is hereby authorized to enter into an intermunicipal agreement between the County of Monroe and the Town of Ogden for receipt and use of New York State funding for the 2018 STOP DWI Program in the amount of $11,557.28. The term of the program shall be from January 1, 2018 through December 31, 2018.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

Resolution #75-1.10.18

Introduced by Councilman Feeney

Seconded by Councilman Uschold

BE IT RESOLVED, that upon the review and recommendation by Supervisor Lenhard and by the Director of Finance, the following amounts shall be added to the Capital Reserve Funds for the 2017 fiscal year for the following as indicated by Fund and amount:

General Fund Capital Reserve (1.1.878) amount to be added: $100,000

General Fund Capital Reserve (1.1.878) amount to be added 25,500

(from revenue account 1.1.2389)

Part Town Fund Capital Reserve (2.2.878) amount to be added: 99,800

Highway Fund Capital Reserve (3.3.882) amount to be added: 490,000

All funds will be transferred from the 2017 unappropriated fund balance accounts for each of the aforementioned funds. The Supervisor is hereby directed to deposit all moneys in to each Capital Reserve Fund in the manner provided by Section 10 of the General Municipal Law.

Vote of the Board:

Ayes: Cole, Feeney, Lenhard, Uschold

Nays: None

Absent: Perry

X. ADJOURNMENT

Resolution #76-1.10.18

Introduced by Councilman Uschold

Seconded by Councilman Feeney

RESOLVED, that the Regular Meeting of the Town Board of the Town of Ogden be and hereby is adjourned hereby is adjourned at 7:11 p.m.

https://www.ecode360.com/documents/OG0089/public/416851157.pdf