Chambana Sun

Village of Mahomet Board of Trustees met Oct. 17.

Here is the minutes provided by the Board:

MEMBERS PRESENT: Bruce Colravy, Dave Johnson, Andy Harpst, Don Lynn, Bill Oliger and Brian Metzger

OTHERS PRESENT: Village President Sean Widener, Village Administrator Patrick Brown, Village Clerk Cheryl Sproul, Village Treasurer Jeanne Schacht, Chief of Police Mike Metzler, Village Attorney Jim Evans, Dan Waldinger Parks and Recreation Director, Kelly Pfeifer Community Development Director, Abby Heckman Village Planner, and Fred Kroner editor of the Mahomet Citizen.

CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL

President Widener called the meeting to order at 6:00 p.m. After the Pledge of Allegiance, Roll Call was taken and a quorum was present.

PUBLIC PARTICIPATION:

ORDINANCES, RESOLUTIONS AND OTHER ACTIONS:

FINANCE DEPARTMENT:

TREASURER’S REPORT:

Schacht reviewed her prepared reports. She reviewed the activity in real estate taxes and the TIF. She reviewed the distribution of the pass through reimbursements.

She stated some tax revenues had gone down such as telecommunications.

Schacht reported good news concerning the employee health insurance. She stated the increase was.09% for calendar year 2018. She noted that dental and vision insurance renews at a different time than health insurance so she did not know what that increase might be.

Lynn moved, Johnson seconded, “TO PLACE THE TREASURER’S REPORT ON THE CONSENT AGENDA FOR THE OCTOBER 24, 2017 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

BILL LIST

She reviewed the additional bills and stated the largest payouts were the TIF reimbursements.

Colravy moved, Johnson seconded, “TO PLACE THE BILL LIST ON THE CONSENT AGENDA FOR THE OCTOBER 24, 2017 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

RESOLUTION APPROVING THE TENTATIVE TAX LEVY 2017/2018:

PARKS AND RECREATION:

A RESOLUTION AUTHORIZING THE PURCHASE OF A 2018 JOHN DEERS HPX615E UTILITY VEHICLE UNDER THE IL ASSOCIATION OF COUNTY BOARD MEMBERS CONTRACT IN THE AMOUNT OF $12,140:

Waldinger stated this was purchased through the Association of County Board Members contract so no bid was done.

He added this item had been included in the budget but noted that there were some extras such as required lights that he did not budget for.

He stated the current Gator had been purchased in 2009. He noted the Gator had been modified in order to use it for diamond grooming. He stated if the new purchase was approved, the current Gator would be dedicated to field grooming and this would allow for several more years of use.

There being no further discussion or questions, Harpst moved, Metzger seconded, “TO PLACE A RESOLUTION AUTHORIZING THE PURCHASE OF A 2018 JOHN DEERS HPX615E UTILITY VEHICLE UNDER THE IL ASSOCIATION OF COUNTY BOARD MEMBERS CONTRACT IN THE AMOUNT OF $12,140 ON THE CONSENT AGENDA FOR THE OCTOBER 24, 2017 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

COMMUNITY DEVELOPMENT/PLANNING:

INFRASTRUCTURE DEVELOPMENT FEES – PRELIMINARY DISCUSSION:

Pfeifer stated years ago staff was asked to explore alternatives concerning a method to minimize the issue of calling putting a financial burden on the homeowner for items that were deferred at the time of development, such as the addition on sidewalks. Pfeifer stated before staff spent more time on the development of a “payment in lieu” she wanted to be sure of Board direction.

Pfeifer stated staff needed to know if the Board’s desire was to have staff develop a policy that would make the costs to develop in-Village more fair financially, than developing outside the Village. She noted that the new Subdivision Ordinance would allow the Board to accept “payment in lieu” and be able to set aside the finances to build the improvements that would not be needed until a later time.

She stated this would not remove the Board’s ability to grant waivers or deferrals, but would be an added alternative when development occurs.

Pfeifer gave some rough cost comparisons for development within the Village and development outside the Village. She stated as it stands now a homeowner would be paying more for a lot, but with more restrictions as to how it could be used. She stated perhaps a “payment in lieu of” would level the playing field.

She noted that this would relieve the Board of the issues that come along with annexing areas outside of the Village that bring with it a lot of nonconforming structures.

Pfeifer stated staff did not want to have to create very complicated annexation agreement due to the cost involved.

She asked the Board if they wanted to encourage development outside the Village, or if it wanted to address the infrastructure costs or if there was another approach the Board desired.

Widener stated he and Metzger remembered when they were on the PZC that the decisions made of waiver and deferral requests was always difficult. He stated these issues have been around for years.

Pfeifer stated the one statement that would not change would be they must annex when contiguous.

Pfeifer stated the board would probably be asked to consider an Annexation Policy in the near future.

During discussion, Johnson stated he wanted a policy that would be fairer.

Widener asked the Board if they agreed that Staff should move forward completing a “payment in lieu of” policy. The Board agreed and directed staff to move forward.

Metzger stated he did not want the “payment in lieu of” to be automatic. Pfeifer stated it would be another option for the Board to use to make their decisions.

Johnson asked where the fees would go. Pfeifer stated it would be geographic and placed in a fund designated for future development in that area.

Lynn asked what happens when someone wants to annex but the village does not provide water to them. Brown stated if the Village had to run the water mains, a special assessment area would be created and the cost would be funded by those involved in the project.

Widener stated the “payment in lieu of” would not address the current issue, but would help alleviate these kind of problem in the future.

ADMINISTRATOR’S REPORT:

Brown stated he would be on vacation next week.

DEPARTMENTAL REPORTS:

PARKS AND RECREATION:

There were no questions for Waldinger

POLICE/ESDA:

Metzler reported that the newest officer would be completing his field training mid-October and then be out on his own.

COMMUNITY DEVELOPMENT/PLANNING:

Lynn commented that he had been contacted by two local businessmen that thanked him for how Pfeifer and Buchanan had helped them with their business.

Brown reported that revisions had been made to the “No Parking Ordinance” that was discussed at the Oct. 10th Study Session. He noted staff had met again with management of Waterford at Bridlebrook and they had requested some revisions to the no parking areas. Brown reviewed these changes and stated the Ordinance would be revised and presented at the Oct. 24th Board meeting.

MAYOR’S REPORT:

OCTOBER MEETING CALENDAR:

Widener stated Village wide Trick or Treat would be October 31st from 6-8.

Widener read a prepared statement concerning the natural gas issue that occurred North of the Village. He stated the statement would be posted to the Village website and the Village’s Facebook page which automatically posts out to the Twitter account. He noted this occurred outside the Village’s service area.

NEW BUSINESS:

Metzger stated he had been contact by a resident complaining the culvert that goes under Timberview Drive had been plugged. Metzger stated he was told it had been unplugged but the homeowner had contacted him to say it was either not unplugged or it is plugged again.

Widener commended the Transportation Dept. on completing the work on Eastwood Drive in a very timely manner and getting the street opened back up.

Brown stated the closing on Route 150 turned out to be a little different than originally the Village had been told. He anticipated the work being completed by the end of October.

ADJOURNMENT:

Harpst moved, Colravy seconded, “TO ADJOURN AT 7:00 P.M.” ROLL CALL: ALL YES. Motion carried.

http://www.mahomet-il.gov/vertical/Sites/%7B8D137460-5EE3-4B54-9DF0-146867CF080D%7D/uploads/9-SS_10172017_minutes_Study_Session_as_approved.pdf