Chambana Sun

Village of Pesotum Board of Trustees met August 2.

Here is the minutes provided by the Board:

1.Call to Order

Meeting called to order at 6:30 pm by Village President, Joyce Ragle.

2.Pledge of Allegiance and Roll Call

Present were President Joyce Ragle, Village Treasurer Melanie Schwartz, Village Trustees, Dianne Reed, Stephanie Hackett, Dee Ann Hoffman, Paul Rennels, Attorney Elizabeth Megli and Village Clerk Gwen McDuffy. Village Trustees Katie Wilson and Charles McCrone were absent.

3.Presentations/Comments from the General Public

There were no presentations or comments from the General Public.

4.Routine Matters

4.1Approval of Regular Board Meeting Minutes for July 5, 2017. Motion by Dianne Reed to Approve the Regular Board Meeting Minutes for July 5, 2017. Second by Dee Ann Hoffman. Motion carries.

4.2Approval of Treasurer’s Report for the Month Ended, July 31, 2017. Melanie stated that Gwen McDuffy will receive two (2) checks representing her total compensation for the month of July; the first check inadvertently only contained a portion of the total compensation owed. Motion by Dianne Reed to approve the Treasurer’s Report for the Month Ended, July 31, 2017. Second by Paul Rennels. Motion carries.

4.3Approval of Monthly Bills for Payment. Motion by Paul Rennels to approve the monthly bills for payment. Second by Dianne Reed. Motion carries.

4.4Approval of Bills Received After Treasurer’s Report. The following bills were received after preparation of the Treasurer’s Report: First National Bank Visa Card in the sum of $429.85; Illinois American Water Company in the sum of $26.69; and Lyle Reed in the sum of $12.55, to reimburse for securing copies of the engineering drawing for the Zoning Board of Appeals. Motion by Dianne Reed to pay the bills received after preparation of the Treasurer’s Report. Second by Paul Rennels. Motion carries.

5.Reports

5.1Village Clerk, Gwen McDuffy: No report

5.2Village Maintenance, Kerry Groves absent. Village President Joyce Ragle informed the Board that the handicapped signs were ordered and will be installed upon delivery.

5.3Village Building Inspector, Lyle Reed: There was a building permit issued for #2 Horseshoe for a patio.

5.4ESDA Coordinator, Rob Russian: No report.

6.Old Business

6.1Sewage System. DeeAnn Hoffman will be investigating available grants for sewage systems. Attorney Megli will assist where needed.

7.New Business

7.1Discussion and Approval of New Village Website Proposal – TownWeb. The proposal was approved at the July Meeting of the Board of Trustees; subject to approval of legal counsel, which was subsequently provided. Efforts are ongoing to build the new website.

7.2Discussion and Approval of Village Insurance Renewal. Village President Joyce Ragle submitted the required renewal information, and have received the updated policy.

7.3Discussion and Approval of Mary Jo Harvey’s hours, time and mileage. A Motion was made by Dee Ann Hoffman to pay Mary Jo Harvey a set rate of $100/mo. plus mileage. Second by Paul Rennels. Motion carries. Mary Jo Harvey is to provide records of mileage related to assisting the newly appointed Village Clerk.

7.4Discussion and Adoption of Resolution Establishing a Cemetery Committee. Attorney Megli presented Ordinance 17-03, an Ordinance Establishing an Advisory Board Known as the Cemetery Advisory Committee. Attorney Megli explained the Ordinance, its intentions, and responded to questions of the Board of Trustee. A Motion was made by Dee Ann Hoffman to approve Ordinance 17-03. Second by Dianne Reed. Motion carries.

7.5Discussion and Approval of Soccer Fees. Discussion ensued regarding the scope of the request and prior assistance provided by the Village Board of Trustees for out-of-district fees. Concerns were raised regarding the number of impacted families, and the resulting expense to the Village. The Village Board will investigate the request further, and take the matter up for consideration at its September Meeting.

7.6Consideration of Petition for Variance made by Mid-America Advertising Midwest Inc. and James Clark Woodworth. Mid America Advertising Midwest Inc., is seeking a variance to install a billboard on the Woodworth property. The Zoning Board of Appeals met on Monday, July 31, 2017, and are making a recommendation to deny the Petition. Minutes from the Public Hearing and Meetings of the Zoning Board of Appeals will be submitted to the Village Board of Trustees, which will take this issue up at its September meeting. A Motion was made by Dianne Reed to table consideration of petition for variance by Mid-America Advertising Midwest Inc. and James Clark Woodworth until the village board meeting in September. Second by Dee Ann Hoffman. Motion carries.

8.Presentations/Comments from the Board

Attorney Elizabeth Megli will provide the Village Board of Trustees with copies of all current Ordinances.

9.Correspondence

Spring Green sent an informational letter regarding availability to conduct spraying. This should not impact the Village of Pesotum, which has an existing agreement with Spring Green for periodic spraying.

10.Announcements

10.1Next Village Board Meeting, Wednesday, September 6, 2017, 6:30 pm

10.2Next Village Study Session, Wednesday, August 16, 2017, 6:30 pm

10.3A reminder that when burning in town, you can only burn yard waste.

Dee Ann Hoffman made a motion to adjourn. Second by Paul Rennels. Motion carries.

http://www.pesotum.org/agendas-minutes/#-1