Chambana Sun

Village of Mahomet Board of Trustees met September 12.

Here is the minutes as provided by the board:

The Village of Mahomet Board of Trustees met, Tuesday September 12, 2017 at 6:00 p.m. at the Village of Mahomet

Administrative Offices, 503 E. Main St., Mahomet, IL.

Members Present: Bruce Colravy, David Johnson, Andy Harpst, Donald Lynn, and Bill Oliger

Members Absent: Brian Metzger

Others Present: Village President Sean Widener, Village Administrator Patrick Brown, Village

Clerk Cheryl Sproul, Community Development Director Kelly Pfeifer, Village

Planner Abby Heckman, Eric Crowley Transportation Superintendent, Jim Evans

Village Attorney, Mike Metzler Police Chief, Fred Kroner editor of the Mahomet

Citizen, Paul and Virginia Nurmi.

Call to Order:

Pledge of Allegiance/Roll Call

President Widener called the meeting to order at 6:00 p.m. After the Pledge of Allegiance, Roll Call was taken and a quorum was present.

Public Comment:

None.

Other Resolutions, Ordinances and Motions (to be Acted Upon):

Community Development/Planning

 Ordinance 17-09-01, An Ordinance Annexing Certain Territory to the Village of Mahomet, Champaign County, Illinois. – Jacqueline N. Taylor Trust and Robert C. Taylor Trust Properties (Heritage Lake Subdivision)

Heckman stated the Board was being asked to consider annexation of 22.18 acres of land. She stated the property owners plan to combine and subdivide the property to be annexed with 4.24 acres of land that is currently within the Village limits. She added that, if annexed, the subject property would come into the Village using the zoning provisions in the Village Zoning Ordinance.

She noted the property owners have submitted an application to create Heritage Lake Subdivision. The applicants are seeking to subdivide as part of an estate settlement as well as create one additional lot for the potential for one single family home to be built in the future.

There being no questions for Staff or comments from the petitioners, Colravy moved, and Oliger seconded, “TO

APPROVE ORDINANCE 17-09-01, AN ORDINANCE ANNEXING CERTAIN TERRITORY TO THE VILLAGE OF

MAHOMET, CHAMPAIGN COUNTY, ILLINOIS. – JACQUELINE N. TAYLOR TRUST AND ROBERT C. TAYLOR

TRUST PROPERTIES (HERITAGE LAKE SUBDIVISION).” ROLL CALL: ALL YES. Motion carried.

RESOLUTION 17-09-01, A RESOLUTION APPROVING THE ACCEPTANCE OF CONWAY PHASE 2 AND

REPLAT OF PHASE 3:

Pfeifer gave a brief history of the subject property stating the Final Plat for Conway Phase 2 and the Replat of Phase 3 consisted of 20 residential. He stated the Board had approved the Plat May 22, 2012 and it was recorded September 20, 2012.

Pfeifer explained the reasons for the delay in completion, but noted that all public infrastructure construction has been completed within the subdivision. She stated Staff and the Consulting Engineer had performed site inspections and all work items had been completed and meet with Village requirements.

Pfeifer stated since it was a small subdivision, the Performance Bond was held in the amount of $57,760 and a Letter of Credit in that amount provided surety for the project.

Pfeifer stated staff recommended approval of the prepared resolution that would accept the public improvements within Conway Farm Subdivision Phase 2 and Phase 3 Replat and place the infrastructure into the standard one year warranty period. Pfeifer added that the surety would be reduce by 20%, which is the standard in the new Subdivision Ordinance and the resolution would direct the Village Attorney to reduce the bond by 20%.

There being no additional questions or comments, Harpst moved, Lynn seconded, “TO APPROVE RESOLUTION 17-09-01, A RESOLUTION APPROVING THE ACCEPTANCE OF CONWAY PHASE 2 AND REPLAT OF PHASE 3.” ROLL CALL: ALL YES. Motion carried.

Administration

RESOLUTION 17-09-2, A RESOLUTION AUTHORIZING THE PURCHASE OF OPEN ROADS DESIGNER PERPETUAL LICENSE DESIGN SOFTWARE FROM BENTLEY SYSTEMS IN THE AMOUNT OF $7,552.30 AND AN ANNUAL MAINTENANCE AGREEMENT OF $2,158.00:

Brown stated any purchase over $10,000 requires had to be approved by the Board and that was why this agenda item was added. He stated since the packet was distributed he discovered that credits were available due to the purchase of previous software which then brought the cost under $10,000. He noted the memo and resolution were then revised to reflect the change even though he was authorized to approve the purchase. He noted that the revised memo and resolution were updated on the website and the file copy as well as the agenda.

He noted that the savings was substantial, but the annual maintenance agreement was necessary to stay current with updates for the latest software. He noted this would be an ongoing expense that would be handled through the budgeting process.

He stated the software would be used by Engineer Hedrick and that she had used this software and it was needed for her to do in-house design work.

There being no further questions, Johnson moved, Colravy seconded, “TO APPROVE RESOLUTION 17-09-2, A RESOLUTION AUTHORIZING THE PURCHASE OF OPEN ROADS DESIGNER PERPETUAL LICENSE DESIGN SOFTWARE FROM BENTLEY SYSTEMS IN THE AMOUNT OF $7,552.30 AND AN ANNUAL MAINTENANCE AGREEMENT OF $2,158.00.” ROLL CALL: ALL YES. Motion carried.

There being no further business, Harpst moved, Johnson seconded, “TO ADJOURN AT 6:10 P.M.” ROLL CALL: ALL YES. Motion carried.

http://www.mahomet-il.gov/vertical/Sites/%7B8D137460-5EE3-4B54-9DF0-146867CF080D%7D/uploads/09-BOT-09122017_Special_BOT_minutes_as_approved.pdf