Chambana Sun

Village of Mahomet Board of Trustees met July 25.

Here is the minutes provided by the Board:

Members Present: David Johnson, Andy Harpst, Donald Lynn, Bill Oliger and Brian Metzger

Members Absent: Bruce Colravy

Others Present: Village President Sean Widener, Village Administrator Patrick Brown, Village Clerk Cheryl Sproul, Jim Evans Village Attorney, Mike Metzler Police Chief, and Fred Kroner editor of the Mahomet Citizen

Call to Order:

Pledge of Allegiance/Roll Call

President Widener called the meeting to order at 6:00 p.m. After the Pledge of Allegiance, Roll Call was taken and a quorum was present.

Public Comment:

None.

Consent Agenda (To be Acted Upon):

A. Approval of Minutes

1. Board of Trustees – June 27, 2017

2. Special Board of Trustees – July 11, 2017

3. Study Session – July 11, 2017

4. Special Board of Trustees – July 18, 2017

5. Study Session –July 18, 2017

B. Resolutions, Ordinances and Other Action Items

1. Resolution 17-07-01, A Resolution Accepting the Final Pay Request from Cross Construction Inc. in the Amount of $225,785.82

2. Treasurer’s Report

3. Bill List

4. Resolution 17-07-02, A Resolution Approving Membership In The Illinois Municipal League Risk Management Association And Authorizing The Execution Of An Intergovernmental Cooperation Contract Between The Village Of Mahomet, Illinois And The Illinois Municipal League Risk Management Association

5. Resolution 17-07-03, A Resolution Authorizing The Purchase Of A 2017 John Deere 6130m Tractor From Ahw John Deere For A Total Amount Of $38,609.26

6. Resolution 17-07-04, A Resolution Awarding A Contract Of Services To Illiana Construction For Paving The Parking Lot At The Public Works Facility For A Total Amount Of $17,387.50

7. Ordinance 17-07-03, An Ordinance Establishing the Position of Engineer III

Harpst moved, Lynn seconded, “To Approve the Consent Agenda.” Roll Call: All Yes. Motion carried

Other Ordinances, Resolutions and Motions (To Be Acted Upon)

Resolution 17-07-05 A Resolution Awarding The Bid To Provide Parkway Ash Tree Removal And Stump Removal Services To Mahomet Landscape For The Amount Of $69,900:

Brown stated the bid opening was held on July 20 and two bids were received. He noted the low bidder was Mahomet Landscapes, Inc with a bid of $69,900. Staff recommended the awarding on the bid to the low bidder.

Brown stated this could take 3 years but it is possible to do it in 2 years if the budget allows for an excess for next year. Brown stated if at the end of the fiscal year there is excess money in the tree removal line item it could be spent on this project.

Metzger stated the bids seems really far off. Brown stated if there had been more bidders you may have seen more comparable bids.

Oliger asked if the trees would be replaced. Brown stated this would be done when the removal was complete.

He stated letters would be sent out to the first phase of the project and will offer replacement after all the trees are removed in the entire project.

Lynn asked how many trees would be removed. Brown estimated approximately 110 out of the 189. He stated the 189 could be less once the letters are returned, due to homeowners treating their trees and would continue to treat the trees. Brown stated this could shorten the length of the project if the total of the affected trees is reduced.

Lynn asked about the trees in the islands in Lakes of Riverbend Subdivision. Brown stated the trees were removed from the list at the HOA’s request because they are treating them.

Johnson asked if those that opt out of the project would be required to inform a new homeowner should they sell their property. Brown stated the Village would not require this, it would be up to the homeowner.

Lynn stated the treatment is done every 2 years and he explained how it is done.

Harpst asked when the removal would begin. Brown stated it would be up to staff’s work load and when the letters and other staff preparation could be done. He stated the vendor was ready to start.

Brown noted he had divided the project into neighborhoods. Brown stated the zones used for Landscape Collection could not be used due to the location of the trees damaged 50% or more.

Brown stated the contract allowed until May 10th for the vendor to turn in invoices and remove the trees. He stated the removal of stumps has a separate timeline.

Harpst asked when the trees are replaced if they will be replaced with something other than ash tree. Brown stated when the trees are replaced they will be replaced with 2” trees and the tree would be planted on private property.

Lynn stated there are trees that have been planted in the right away without permission.

Metzger moved, Harpst seconded, “To Approved Resolution 17-07-05, A Resolution Awarding the Bid to Provide Parkway Ash Tree Removal and Stump Removal Services to Mahomet Landscape for the Amount of $69,900.” Roll Call: All Yes. Motion carried.

Administrator’s Report:

Brown stated he had no report but he did mention that Widener and he discussed the Village’s façade Program at the CIMOA meeting and said the Monticello representatives discussed a “boot camp” they have in place for new businesses. They use it to assist and train people who want to start a business and to assist them in being successful. Monticello also provided a startup grant for business owners if they located on Main Street in one of the empty spaces.

Mayor’s Report:

August 2017 Board and Study Session Meeting Calendar:

Widener stated the Meet and Greet the PZC and BOT was scheduled for August 1, 2017 at 6:00 p.m. He noted that the August Study Sessions were to be August 8 and August 15th but due to the lack of agenda items, the August 8th Study Session was cancelled. He noted the August Board would be held August 22 at 6:00 p.m.

He stated a Q & A format, would be held at the Meet and Greet, August 1st and if no public attend, the time would be used for discussion between the two Boards.

Widener stated there was a homecoming planned for Matt Arbogast a returning soldier. He reviewed the route and the time. He stated the police and fire department would be involved in escorting him home.

New Business:

Lynn asked Fred Kroner how the pie shop was doing. Kroner said it has been very successful and they can’t seem to keep enough product to stay open until closing time of 6:00 p.m. due to selling out early.

Lynn stated that Yoyos looked like it was doing well also.

Metzger stated he had heard they had 1.800 people on the first day.

Adjournment:

There being no further business, Johnson moved, Harpst seconded, “To Adjourn at 6:23 p.m.” Roll Call: All Yes. Motion carried.

http://www.mahomet-il.gov/vertical/Sites/%7B8D137460-5EE3-4B54-9DF0-146867CF080D%7D/uploads/07-07252017_BOT_minutes_as_approved.pdf