Chambana Sun

Village of Tolono Board of Trustees met June 6.

Here is the minutes provided by the Board:

The meeting was called to order at 6:30 p.m. Present were President Rob Murphy, Trustees Jacquie Miller, Anna Morris, Jared Ping, and Terrence Stuber. Absent were Trustees Vicki Buffo and Ryan Perry; Clerk Phillips was also absent. Attorney Marc R. Miller was present and took notes for the meeting.

The President led those present in the Pledge of Allegiance. The invocation was given.

The President introduced Gwen Crawford who gave an update on the TIF District balances. She also gave an overview of potential TIF programs to encourage façade and building repairs. She then introduced an ordinance removing 213 Bryce Lane from the TIF. There was a Motion by Trustee Stuber to approve “An Ordinance Providing for the Approving of the Fifth Amendment to the Tolono TIF District Redevelopment Project Area, Plan and Projects” with a second by Trustee Miller. Roll Call vote passing Ordinance No. 2017-11:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

There was request for paving the west side of Vorcey Street in the downtown area including the shoulder near the Church.

Augie Meneley approached the Board about getting a liquor license for a taco shop at the old bakery.

There was comment about nuisance property on Daggy Street.

Engineer Anthony Jansen gave an update on the dead-end water lines off of Condit Street. He said that there is a maintenance issue involving a need for flushing. They have established a program of flushing by Village crews and an increase in chlorine by Illinois American Water.

The engineers provided estimates of looping the system. A total project estimate would be $126,145; to tie just the four dead ends together the cost would be about $70,000.

There was a motion by Trustee Ping to credit property owners on the west side of Condit Street from Sharon Street to Linden Street for three months of water usage. There was a second by Trustee Miller. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

The Board discussed the special event permits on file for the Loose Cobra and It’ll Do, both for June 23 and 24, 2017. There was a motion by Trustee Stuber to approve the request for Loose Cobra as presented with a Second by Trustee Miller. The motion carried. There was a motion by Trustee Ping to approve the request by It’ll Do as presented with a second by Trustee Stuber. The motion carried.

There was a motion by Trustee Ping to waive the $50 fee for It’ll Do’s permit with a second by Trustee Morris. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – No Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – No President Murphy – Yes

Trustee Stuber motioned to approve engaging Hartman Consultants LLC to provide a review of the water and sewer system at a cost not to excess $5,000 with a second by Trustee Miller. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

The Board discussed the Village roof. There was a motion by Trustee Ping to approve the C-U Construction bid for $22,290.52 with a second by Trustee Morris. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

Engineer Scott Burge gave an update on the police department. The current cost of the project with existing change orders is $909,112.39.

The Board reviewed bills and warrants as provided. There was a motion by Trustee Stuber to pay the bills as presented with a second by Trustee Ping. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

There was a motion by Trustee Miller to approve the minutes of May 2, 2017 and May 16, 2017 with corrections with a second by Trustee Morris. The motion carried.

There was discussion about Clean-up Day. Robert confirmed that he is still soliciting costs for Clean-up Day. There was consensus that September 23, 2017 would be the ideal date.

Attorney Miller presented an ordinance relating to adjusting water and sewer rates. Trustee Stuber motioned to approve Ordinance No. 2017-10, “An Ordinance Amending Title 13 of the Tolono Municipal Code to Adjust Water and Sewer Rates” with a second by Trustee Ping. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

The Board then discussed parking on Fun Day. There was a motion by Trustee Ping to approve “An Ordinance Establishing Parking Parameters for the Tolono Fun Days” with a second by Trustee Stuber. The motion carried for Ordinance No. 2017-12

President Murphy addressed a Board Policy relating to Presidential authority to spend money. Trustee Morris motioned that the Village Board President be given authority to have the discretion to spend up to $2,500 per month without Board approval. There was a second by Trustee Miller. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

The Treasurer gave a presentation about the Appropriations and Budget. He is working on adjustments with various categories and has consulted with various Trustees.

The Superintendent raised the issue of getting rid of yard waste. The Landscape Recycling Center charges $16 per cubic yard. Ennis charges $4 per cubic yard.

There was a Motion by Trustee Stuber to enter into Executive Session for the limited purpose of discussing the hiring, performance, compensation and/or employment of one or more Village employees. Roll Call vote passing the motion:

Trustee Buffo – Absent Trustee Miller – Yes Trustee Morris – Yes Trustee Ping - Yes Trustee Perry – Absent Trustee Stuber – Yes President Murphy – Yes

The Board took a short break, and then entered into Executive Session at 9:26 p.m.

The Board returned to open session at 9:54 p.m. Trustee Stuber motioned to adjourn with a second by Trustee Ping. The motion carried and the meeting was adjourned at 9:55 p.m.

http://tolonoil.us/wp-content/uploads/2017/06/2017.06.06-Minutes.pdf