Chambana Sun

Village of Thomasboro Board of Trustees met March 6.

Here is the minutes provided by the Board:

A Regular Meeting of the Board of Trustees of the Village of Thomasboro was held on Monday, March 6, 2017, President Brad Morris presiding. President Morris called the meeting to order at 7:00 pm.

Roll Call:

The Village Clerk called the roll, finding the following members physically present: Village President Brad Morris; and Trustees Jeff Robertson, Anthony Grilo, Kyle Henegar, Anna Martin, Dustin Rhodes, and Mickey Wilson.

Other Village officials present: Leon Albers, Treasurer; Keith Willis, Chief of Police; Tyler Martin, Public Works Superintendent; Deanne Wattjes, Office Manager; and Jeremy Reale, Village Clerk.

Pledge of Allegiance:

Following roll call, the Pledge of Allegiance was recited.

Discussion/Approval of Minutes of Previous Meeting:

Trustee Grilo moved to approve the minutes of the February 6, 2017 regular meeting, as prepared. Trustee Wilson seconded the motion. Motion carried, all present voting “aye”.

Presentation of Bills:

Following review and discussion of the monthly bills, Trustee Grilo moved to approve the payment of the bills listed and the regular bills yet to be received. Trustee Henegar seconded the motion.

The Village Clerk called the roll:

Yeas: Robertson, Grilo, Henegar, Martin, Rhodes and Wilson – 6

Nays: None – 0

Absent: None – 0

Motion carried by roll call vote of 6 to 0.

Committee Reports:

Police & Safety: Chief Willis discussed the monthly activity reports. He stated that Officer Ryan Umberger had resigned to accept a law enforcement position in another community and the department was currently accepting resumes for the day shift position. He anticipated beginning interviews for the vacancy within the next week.

Personnel: No report.

Building Permit & Liquor License: No report.

Health, Sanitation & Public Relations: Chair Grilo reminded those in attendance that the upcoming community garage sales would be held on May 6, with the community cleanup scheduled for the following Saturday, May 13.

Waterworks & Sewer: No report.

Streets & Alleys: No report. Trustee Henegar suggested that the Village might want to follow up with Canadian National Railroad officials on the possible northward extension of Thomas Street that had been previously discussed. Trustee Grilo would work with Mr. Martin on this item.

Civil Defense & Parks: Chair Rhodes reported that storm sirens would be tested tomorrow. Mr. Reale stated that he had received an email from Ms. Zook with information on the upcoming county training for storm spotters. The training would be conducted in Room C118 at Parkland College on March 30, from 6:30 to 9:00 pm.

Old Business:

Update on appraisals of Village-owned properties at 501 Frederick and 702 Morris

President Morris stated that he had contacted Webster & Associates to perform appraisals of the two parcels, as required by law. He had not yet received any information from the appraiser, so this item would be continued to the next regular meeting for further discussion.

Discussion/Recommendation on resurfacing of Main Street

Chad Osterbur from Fehr Graham Engineering was introduced to discuss the scope of the proposed project. The project would involve the resurfacing of the entire length of Main Street from Commercial to U.S. Route 45 with a 2 1⁄2” overlay and some grinding along the road edges. A resolution had been prepared allocating $125,000.00 in Motor Fuel Tax funds for the project, with the total project costs projected to be approximately $146,000.00. The Village would need to decide whether to hold off on the resurfacing until after the street dance in May or try to get the project completed before the event. Mr. Osterbur noted that putting any stipulation in the bids that the work must be completed within such a short time frame would likely drive the bids higher than currently estimated. President Morris stated that officials from Premier Cooperative had expressed a willingness to share in the project costs with the Village, although no specific amount had been committed. Trustee Grilo noted his concern with essentially depleting the MFT fund for one project, given that there were several other street and sidewalk areas around the community in need to attention. There was discussion among the trustees about the possibility of obtaining a larger funding commitment from Premier in order to preserve some of the fund balance in MFT for other projects.

Trustee Henegar moved to approve a commitment of MFT funds not to exceed $105,000.00 for the Main Street resurfacing project, with further direction that the Village negotiate an agreement with Premier Cooperative to secure the remaining balance. Trustee Grilo seconded the motion.

The Village Clerk called the roll:

Yeas: Grilo, Henegar, Martin, Rhodes and Wilson – 5

Nays: Robertson – 1

Absent: None – 0

Motion carried by roll call vote of 5 to 1.

Ordinance No. 601, amending the Municipal Code to increase the quota on Class A liquor licenses

As presented, the ordinance would amend the liquor code to increase the quota on Class A licenses for the on-premise sale of beer, wine and liquor from one to three. As there was only one additional license request pending at the present time, the consensus of the Board was that the quota should only be increased to two. Should additional requests come forward, the Board would address them at that time.

Trustee Martin moved to pass Ordinance No. 601, as amended to increase the number of Class A licenses to two. Trustee Robertson seconded the motion.

The Village Clerk called the roll:

Yeas: Robertson, Henegar, Martin, Rhodes and Wilson – 5

Nays: None – 0

Absent: None – 0

Abstain: Grilo – 1

Motion carried by roll call vote of 5 to 0, with 1 member abstaining.

Ordinance No. 602, amending the Municipal Code concerning fees for building permits Trustee Wilson moved to pass Ordinance No. 602. Trustee Grilo seconded the motion.

The Village Clerk called the roll:

Yeas: Robertson, Grilo, Henegar, Martin, Rhodes and Wilson – 6

Nays: None – 0

Absent: None – 0

Motion carried by roll call vote of 6 to 0.

New Business:

Authorize purchase of new pump for Church Street lift station

Trustee Henegar moved to authorize the purchase of a new pump from Gasvoda and Associates for an amount not to exceed $27,000.00. Trustee Grilo seconded the motion.

The Village Clerk called the roll:

Yeas: Robertson, Grilo, Henegar, Martin, Rhodes and Wilson – 6

Nays: None – 0

Absent: None – 0

Motion carried by roll call vote of 6 to 0.

Comments and Questions from the Audience:

None.

Treasurers Report:

There were no comments regarding the Treasurer’s Report.

Adjournment:

There being no further business to come before the Board, Trustee Grilo moved to adjourn the meeting. Trustee Robertson seconded the motion. Motion carried viva voice vote.

The meeting was adjourned at 7:42 pm.

http://thomasboro.us/wp-content/uploads/2017/04/3.6.17_Village-Board-Minutes.pdf