Chambana Sun

Ford County Board met Monday, March 13.

FORD COUNTY BOARD MINUTES MARCH 13, 2017

A. CALL TO ORDER: The County Board of Ford County met pursuant to adjournment in the Ford County Board Room of the Ford County Jail in Paxton on Monday, March 13, 2017 at 7:00 p.m. The meeting was called to order by County Board Vice Chairman, Robert Lindgren.

B. ROLL CALL: The roll call showed the following board members in attendance: Dr. Bernadette Ray, Jon Clark, Jason Johnson, Randy Ferguson, Dave Hastings, Gene May, Tom McQuinn, Chase McCall, Floyd Otto, Jr., Tim Nuss and Vice Chairman Robert Lindgren. Chairman Berger was not present.

C. PROCLAMATION: Sheriff Doran

D. PLEDGE TO THE FLAG AND INVOCATION: Floyd Otto, Jr.

E. APPROVAL OF THE BOARD AGENDA: Mr. Hastings made a motion to approve the Agenda. Mr. Clark seconded it.

Voice Vote – Carried

F. APPROVAL OF MINUTES: Mr. Nuss moved to approve the February 13, 2017 Minutes. Mr. Clark seconded it.

Voice Vote – Carried G. COMMUNICATIONS:

H. COMMENTS FROM THE FLOOR: Sheriff Doran spoke to the Board that his current software equipment company his office uses soon will no longer be therefore; he needs to find a different company for his software. After receiving bids from different companies, the Sheriff’s Committee has recommended to the County Board to review a bid from CIS and they are here to answer any questions that the board has. Several questions were asked by the County Board members. This contract will be voted on later this evening.

I. REPORT OF PROBATION OFFICER: Chief Probation Officer Ellen Maxey went through Probation’s monthly activities.

J. REPORT OF CIRCUIT CLERK: Clerk Kim Evans reported Circuit Clerk’s monthly activities

K. REPORT OF THE TREASURER: Treasurer Penny Stevens went through the Treasurer’s monthly report.

L. OPPORTUNITY FOR OTHER DEPT. HEADS TO ADDRESS THE BOARD:

M. APPROVAL OF ALL DEPT. HEAD REPORTS:

ASSESSMENTS, CIRCUIT CLERK, CORONER, COUNTY CLERK, EMA, HIGHWAY, HOUSING, PROBATION, PUBLIC HEALTH, SHERIFF, TREASURER, ZONING AND 911. Mr. Otto moved to approve all Department Head reports. Mr. Hastings seconded it.

Voice Vote – Carried N. CHAIRMAN REPORT:

O. VERBAL COMMITTEE REPORTS: I. Environment II. Finance

Mr. McCall moved to approve payment of the General Fund bills. Mr. Nuss seconded it. Roll Call – Unanimous 

III. Highway

Mr. Otto moved to approve payment of the Highway bills. Mr. Clark seconded it.

Roll Call – Unanimous Mr. Berger moved to adopt Resolution 17-30 (Resolution to accept Low Bids for 2017 MFT Projects). Mr. Nuss seconded it. Roll Call – Unanimous

IV. Insurance/Personnel

V. Overview/Legislation

Mr. Otto mentioned that attorney Robert Martensen is working on a survey for the 1.2 acres that the County would like to sell soon.

VI. Sheriff

Mr. Lindgren moved to approve payment of the Sheriff, County Housing, EMA & Coroner bills. Mr. McQuinn seconded the motion. Roll Call – Unanimous

Mr. Lindgren moved to adopt Resolution 17-31 (Contract with CIS for the Sheriff’s Office software equipment). Mr. Fergusonn seconded it. Roll Call – Unanimous

VII. Approval of Committee Meeting Minutes:

Mr. Otto moved to approve all Committee Minutes. Mr. McCall seconded the motion.

Voice Vote – Carried 

P. SPECIAL ASSIGNMENTS: 1. Mobile Region 8 Doran/Lindgren 2. Union Affairs McQuinn 3. EIED Ferguson 4. 708 Board Berger 5. WIA Berger/Lindgren 6. Ford Public Health Dept. Berger

Mrs. Sample informed the Board that she has hired one person. 7. Regional Office of Education Berger 8. 9-1-1 Johnson 9. Zoning Hastings 10. CIRMA Nuss

Mr. Nuss stated that earlier today (3/13/17) he had a teleconference with CIRMA for claims. 11. Extension Johnson 12. E.M.A. Higgins

13. Information Technology Nuss

Mr. Nuss is reviewing companies to improve upgrades. 

Q. OLD BUSINESS:

R. NEW BUSINESS:

Mr. Lindgren made a motion to discuss Resolution 17-32 (Contract for preventative maintenance with MCS). After discussion it was decided to not act on this contract until further review is done.

**RESOLUTION 17-32 DEAD DUE TO NO ACTION TAKEN**

Mr. McQuinn made a motion to adopt Resolution 17-33 (Resolution concerning the Salary of one Probation Officer). Mr. Otto seconded it. Voice Vote – Carried

It was decided that how the Resolution reads, no money is owed from the Probation Officer and all is forgiven.

S. EXECUTIVE SESSION:

Mr. Lindgren state the need to go into executive session Pursuant to 5ILCS 120/2(c)(1) – for Personnel Reasons. At 8:30 P.M. Mr. McQuinn made the motion to go into Executive Session.

At 9:01 P.M. Mr. Otto moved to come out of Executive Session. Dr. Bernadette Ray seconded the motion.

After discussion it was decided to send a Memo to all Department Heads to communicate The County’s policy on destroying County records.

T. ADJOURNMENT:

Mr. Otto moved to adjourn; Mr. Nuss seconded the motion. The meeting ended at 9:04 P.M.

U. PROCLAMATION

The next monthly meeting will be Monday, April 10, 2017 at 7:00 P.M.

Respectfully Submitted, Amy Frederick, County Clerk