Chambana Sun

The Metropolitan Water Reclamation District of Greater Chicago met Nov. 3 to report on the investment interest income.

Here are the meeting's minutes, as provided by the city:

Thursday, November 3, 2016

10:30 AM

Metropolitan Water Reclamation District of

Greater Chicago

100 East Erie Street

Chicago, IL 60611

Board Room

Board of Commissioners

Commissioner Michael A. Alvarez, Chairman of Finance Frank Avila, Commissioner

Timothy Bradford, Vice President Barbara J. McGowan, Commissioner Cynthia M.

Santos, Commissioner Debra Shore, Commissioner Kari K. Steele, Commissioner

David J. Walsh, President Mariyana T. Spyropoulos

THE FOLLOWING PROCEDURES WILL GOVERN THE MEETING PROCESS:

1. Board Members who vote "Nay, Present, or Abstain" or have a question on any item

may request the item be removed from the Consent Agenda.

2. Citizens in the audience who address the Board on any item may request the item be

removed from the Consent Agenda.

3. Items removed from the Consent Agenda are considered separately.

4. One roll call vote is taken to cover all Consent Agenda Items.

Regular Board Meeting Minutes

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

Call Meeting to Order

President Mariyana T. Spyropoulos presiding, called the meeting to order at

10:40 a.m.

Roll Call

Michael A. Alvarez; Frank Avila; Timothy Bradford; Barbara J. McGowan; Cynthia

M. Santos; Debra Shore; Kari K. Steele; David J. Walsh; and Mariyana T.

Spyropoulos

Present: 9 -

Approval of Previous Board Meeting Minutes

A motion was made by Timothy Bradford, seconded by Cynthia M. Santos, that

the minutes from the last meeting be approved without having to read them into

the record. The motion carried by acclamation. Chorus of ayes - No nays

Public Comments

Charles Love, Trillium CNG, applauded the Board for the project (Re: Procurement Item

#13)

George Blakemore, concerned citizen, addressed the Board

Recess and Convene as Committee of the Whole

A motion was made by Timothy Bradford, seconded by Kari K. Steele, to recess

and convene as a committee of the whole. The motion carried by acclamation.

Chorus of Ayes - No Nays

Recess and Reconvene as Board of Commissioners

At 11:50 a.m. President Mariyana T. Spyropoulos reconvened the regular board

meeting to order

Finance Committee

Report

1 16-1121 Report on the investment interest income during August 2016

Attachments: Inv Int Inc 2016-08 att

Published and Filed

2 16-1122 Report on the investment interest income during September 2016

Attachments: Inv Int Inc 2016-09 att

Published and Filed

Metropolitan Water Reclamation District of Greater Chicago Page 1

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

3 16-1132 Report on investments purchased during August 2016

Attachments: Inv Purch 2016-08 att.pdf

Published and Filed

4 16-1134 Report on investment inventory statistics at September 30, 2016

Inv Stat 2016 Q3 Inv.pdf

Inv Stat 2016 Q3 Fin Mkt.pdf

Attachments:

Published and Filed

5 16-1136 Report on investments purchased during September 2016

Attachments: Inv Purch 2016-09 att.pdf

Published and Filed

Authorization

6 16-1112 Authority to add Project 16-125-4F, McCook Reservoir Expanded Stage 2 Slope

Stabilization and Retaining Walls (SSA) to the Engineering Department Capital

Improvement Program and the Capital Improvements Bond Fund, estimated

cost of the project is $11,200,000.00

Project Data Sheet 16-125-4F McCook Reservoir Expanded Stage 2

Slope Stabilization and Retaining Walls.pdf

Attachments:

Approved

Procurement Committee

Report

7 16-1108 Report on advertisement of Request for Proposal 17-RFP-06 SAP

Simplification, estimated cost $100,000.00, Account 201-52000-612430,

Requisition 1440282

Published and Filed

8 16-1109 Report on advertisement of Request for Proposal 17-RFP-02 SAP Annual

Software Maintenance, estimated cost $765,000.00, Account

101-27000-612820, Requisition 1440277

Published and Filed

9 16-1138 Report on rejection of bids for Contract 16-806-21, Furnish, Deliver and Install

an Upgraded Vacuum System at the 95th Street Pumping Station, estimated

cost $200,000.00

Published and Filed

Metropolitan Water Reclamation District of Greater Chicago Page 2

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

10 16-1139 Report of bid opening of Tuesday, October 18, 2016

Published and Filed

11 16-1154 Report of bid opening of Tuesday, October 25, 2016

Published and Filed

12 16-1155 Report on rejection of bids for Contract 16-063-11, Furnish and Deliver V-Belts

and Conveyor Belts to Various Locations for a One-Year Period, estimated cost

$37,000.00

Published and Filed

13 16-1159 Report on advertisement of Request for Proposal 17-RFP-14 Biogas Purchaser

for Vehicle Fuel from the Calumet Water Reclamation Plant (As Revised)

Published and Filed

Authorization

14 16-1119 Authorization for payment to Eaton Electrical Services & Systems, for

registration fees for 10 District Employees in Maintenance and Operations to

attend a four-day training class on Basic Protective Relay Testing, in an amount

not to exceed $19,015.00, Account 101-68000-601100

Approved

Authority to Advertise

15 16-1110 Authority to advertise Contract 11-240-3P Organic Waste Receiving Facility and

Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant,

estimated cost $10,500,000.00, Account 401-50000-645650, Requisition

1440276

Attachments: 11-240-3P Project Data Sheet.pdf

Deferred by Mariyana T. Spyropoulos

16 16-1114

Authority to advertise Contract 17-604-11, Furnish and Deliver Air Handling

Coils to Various Locations, estimated cost $110,485.00, Accounts

101-67000/68000/69000-623270, Requisitions 1424442, 1424447, and 1425110

Approved

17 16-1117 Authority to advertise Contract 17-802-21 Furnish and Deliver a Turbo Blower to

the Lemont Water Reclamation Plant, estimated cost $170,000.00, Account

201-50000-634650, Requisition 1436943

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 3

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

Issue Purchase Order

18 16-1146 Issue purchase orders and enter into an agreement with SimplexGrinnell L.P.,

to Provide Maintenance and Repair Services for Fire Alarm Systems at the

Stickney, Kirie, Hanover Park, O’Brien and Egan Water Reclamation Plants, in

an amount not to exceed $807,335.00, Accounts 101-67000, 69000-612780,

Requisitions 1433968 and 1433970

Approved

19 16-1147 Issue purchase orders to Borg General Sales, LLC., to Provide Replacement

Parts for Siemens Activated Sludge Pump and Backwash Pump Variable

Frequency Drives at Various Locations, in a total amount not to exceed

$27,000.00, Accounts 101-66000, 67000, 68000, 69000-623070

Approved

20 16-1148 Issue purchase order for Contract 16-631-12 (Re-Bid), Furnishing and

Delivering Odor Control Canisters and Media to Various Locations, to Syneco

Systems Inc., in an amount not to exceed $134,980.00, Account

101-66000-623560, Requisition 1423274

Approved

21 16-1157 Issue purchase orders to W.W. Grainger Inc. to Furnish and Deliver

Maintenance, Repair and Operating Catalog Products, under the National Joint

Powers Alliance (NJPA) Cooperative Purchasing Contract #091214-WWG, in

an amount not to exceed $367,200.00, Accounts 101-15000, 16000, 20000,

27000, 50000, 66000, 67000, 68000, 69000-623030, 623070, 623090, 623110,

623130, 623190, 623270, 623570, 623660, 623680, 623810, 623860 and

623990, Requisitions 1388792, 1393759, 1435781, 1435784, 1436928,

1436934, 1438345, 1439223, 1439232

Approved

Award Contract

22 16-1149 Authority to award Contract 16-055-11 Furnish and Deliver Pipe Covering and

Insulation to Various Locations for a One (1) Year Period, to Indi Enterprise Inc.,

in a total amount not to exceed $27,106.43, Account 101-20000-623170

Attachments: Contract 16-055-11 Item Descriptions.pdf

Approved

Increase Purchase Order/Change Order

Metropolitan Water Reclamation District of Greater Chicago Page 4

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

23 16-1111 Authority to increase Contract 11-405-3M Coarse Screens and RSP Slide

Gates Replacement, Egan Water Reclamation Plant, to IHC Construction

Companies, LLC in an amount of $46,563.33, from an amount of

$2,875,223.05, to an amount not to exceed $2,921,786.38, Account

401-50000-645650, Purchase Order 4000014

Attachments: CO LOG 11-405-3M BM 11.3.16.pdf

Approved

24 16-1115 Authority to decrease purchase order for Contract 73-161-DH McCook

Reservoir Expanded Stage 2 Overburden, Cook County, Illinois with The Lane

Construction Corporation in an amount of $477,163.82, from an amount of

$19,220,282.20, to an amount not to exceed $18,743,118.38, Account

401-50000-645620, Purchase Order 5001388

Attachments: CO LOG 73-161-DH BM 11-3-16.pdf

Approved

25 16-1116 Authority to decrease the purchase order for Contract 10-885-AF (Re-Bid),

Streambank Stabilization of I&M Canal Tributary D with Path Construction

Company in an amount of $14,510.24, from an amount of $1,198,513.90, to an

amount not to exceed $1,184,003.66, Account 501-50000-645720, Purchase

Order 4000015

Attachments: CO LOG 10-885-AF BM 11-3-16.pdf

Approved

26 16-1118 Authority to increase purchase orders to Graybar Electric Company Inc., to

furnish and deliver Electrical Catalog Products under the U.S. Communities

Cooperative Purchasing Contract #MA-IS-1340234-10, in an amount of

$16,875.00, from an amount of $73,900.00, to an amount not to exceed

$90,775.00, Accounts 101-15000/66000/67000/68000/69000-623070, Purchase

Orders 3089326, 3089340 and 3089341

Approved

27 16-1120 Authority to increase purchase order to Nu-Recycling Technology Inc., to

furnish an odor control misting system to the Stickney Water Reclamation

Plant, in an amount of $58,000.00, from an amount of $133,000.00, to an

amount not to exceed $191,000.00, Account 101-69000-612490, Purchase

Order 3085446

Approved

Engineering Committee

Authorization

Metropolitan Water Reclamation District of Greater Chicago Page 5

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

28 16-1143 Authority to make payment of $2,272,947.12 to the U.S. Army Corps of

Engineers for the non-federal sponsor’s share of the costs associated with the

Chicagoland Underflow Plan McCook Reservoir, Project 73-161-2H, Account

401-50000-645630

Approved

Judiciary Committee

Authorization

29 16-1129 Authority to settle the Workers’ Compensation Claim of Paul McGrath vs.

MWRDGC, Case 11 WC 32553, Illinois Workers’ Compensation Commission

(IWCC), in the sum of $400,000.00, Account 901-30000-601090

Approved

30 16-1130 Authority to settle the Illinois Workers’ Compensation Claims of Esmiro Vargas

vs. MWRDGC, Cases 11 WC 41074, 11 WC 45515, 11 WC 45516, and 16

WC 00031 in the sum of $46,166.47, Account 901-30000-601090

Approved

Pension, Human Resources & Civil Service Committee

Authorization

31 16-1105 Approval of the Addition of an International Equity Fund to the Deferred

Compensation Plan Options

Approved

Real Estate Development Committee

Authorization

32 16-1140 Authority to grant a 25-year, 20' x 700.2' non-exclusive easement to

Commonwealth Edison Company to continue to operate, maintain, repair and

remove electrical transmission lines and distribution facilities on District real

estate located west of Pulaski Road and north of the Main Channel in Chicago,

Illinois, and known as part of Main Channel Parcel 40.02. Consideration shall be

an initial annual fee of $9,523.00

Attachments: Aerial Map.Parcel 40.02 11.3.16.pdf

A motion was made by Timothy Bradford, seconded by Cynthia M. Santos, that

this Agenda Item be Approved. The motion carried by the following roll call

vote:

Aye: Frank Avila, Timothy Bradford, Barbara J. McGowan, Cynthia M. Santos, Debra

Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

8 -

Absent: 1 - Michael A. Alvarez

Metropolitan Water Reclamation District of Greater Chicago Page 6

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

33 16-1144 Authority to purchase the real estate commonly known as 8600 Natchez

Avenue in Burbank, IL for the construction of the Melvina Ditch Reservoir

Improvements and authority for payment to Chicago Title Land Trust Company

as Trustee Under Trust No. 1076, the owner of said real estate, for the

purchase price, in an amount of $120,000.00, relocation costs in an amount not

to exceed $2,200.00 and closing costs, Account 401-50000-656010, Capital

Improvements Bond Fund

Attachments: Aerial Map.8600 Natchez Ave.pdf

Approved

34 16-1145 Authority to amend Lease Agreement dated February 4, 1988, with the City of

Palos Heights on approximately 78 acres of District real estate located south of

the Cal-Sag Channel between the Northfolk Southern Railway and Ridgeland

Avenue in Palos Heights, Illinois; Cal-Sag Channel Parcels 8.08 and 9.04, and

commonly referred to as the Lake Katherine Nature Center, to allow additional

uses. Consideration shall be a nominal $10.00 fee plus 25% of the net profits

Attachments: Aerial Map.Parcels 8.08, 9.04 & Lake Katherine.pdf

Deleted by the Executive Director

State Legislation & Rules Committee

Authorization

35 16-1150 Adoption of Amendments to the Rules of the Board of Commissioners of the

Metropolitan Water Reclamation District of Greater Chicago (As Revised)

Attachments: 11 3 16 Amendments to the Rules of the Board

Deferred by David J. Walsh

Stormwater Management Committee

Authorization

36 16-1113 Authorization for payment to the Illinois Environmental Protection Agency for

Section 401 water quality certification in the amount of $10,000.00 in connection

with Buffalo Creek Reservoir Expansion, Contract 13-370-3F, Account

401-50000-612430

Approved

37 16-1137 Authorization to enter into an intergovernmental agreement with and make

payment to the Chicago Park District to share the cost of an experimental test

conducted by Parjana Distribution, LLC at Mount Greenwood Park in Chicago,

Illinois (16-IGA-19) in an amount not to exceed $40,000.00, Account

501-50000-612400, Requisition 1440566

Approved

Metropolitan Water Reclamation District of Greater Chicago Page 7

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

38 16-1158 Authority to negotiate and enter into a Memorandum of Understanding with the

Water Environment Federation and District of Columbia Water and Sewer

Authority, in developing a National Green Infrastructure Certification Program

Deleted by the Executive Director

A motion was made by Cynthia M. Santos, seconded by Timothy Bradford, that

the Executive Director be given the authorization to Delete this agenda item.

The motion carried by the following roll call vote:

Aye: Michael A. Alvarez, Frank Avila, Timothy Bradford, Barbara J. McGowan, Cynthia

M. Santos, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

9 -

39 16-1162 Authorization for public notification of intent to amend the Watershed

Management Ordinance

Attachments: Overview of Proposed Changes REV9 16.pdf

Approved

Approval of the Consent Agenda with the exception of Items: 15, 32, 34, 35, 38 and 40

A motion was made by Timothy Bradford, seconded by Debra Shore, to Approve

the Consent Agenda. The motion carried by the following roll call vote:

Aye: Frank Avila, Timothy Bradford, Barbara J. McGowan, Cynthia M. Santos, Debra

Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

8 -

Absent: 1 - Michael A. Alvarez

Miscellaneous and New Business

Resolution

40 16-1161 RESOLUTION sponsored by the Board of Commissioners supporting the

formulation of District policy to ensure full and equitable employment and

contracting opportunities for military veterans of the United States

A motion was made by Timothy Bradford, seconded by Barbara J. McGowan, that

this Resolution be Adopted. The motion carried by the following roll call vote:

Aye: Michael A. Alvarez, Frank Avila, Timothy Bradford, Barbara J. McGowan, Cynthia

M. Santos, Debra Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

9 -

Meeting Summary

Speakers

Mike Saltijeral, Elite Service-Disabled Veteran-Owned Business Network, accepted the

resolution supporting the formulation of District policy to ensure full and equitable

employment and contracting opportunities of military veterans of the United States (Re:

Miscellaneous and New Business #40)

Metropolitan Water Reclamation District of Greater Chicago Page 8

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

Summary of Requests

David St. Pierre

1. Frank Avila requested a detailed expense report also requested information on the

Black Box project (Re: Procurement item #13 and #15)

2. Debra Shore requested the RFP include schedule for obtaining permits (Re:

Procurement Item #13)

3. Cynthia M. Santos requested more information on costs (Re: Stormwater Management

Item #38)

Study Session

None

Announcements

None

Board Letter Submission Dates

The next regular board meeting is scheduled for November 17, 2016, please

prepare and submit Board items before the following absolute cutoff dates.

Date agenda items are due to the Director of Procurement and Materials

Management for signature and preparation: November 4, 2016 Date all agenda

items are due to the Executive Director: 1:00 p.m., November 9, 2016

Adjournment

A motion was made by Timothy Bradford, seconded by Cynthia M. Santos, that

when the Board Adjourns, it adjourns to meet again on Thursday, November 17,

2016 at 10:30 a.m. and also move that today's meeting be Adjourned. The motion

carried by the following roll call vote: /s/ Jacqueline Torres, Clerk

Aye: Frank Avila, Timothy Bradford, Barbara J. McGowan, Cynthia M. Santos, Debra

Shore, Kari K. Steele, David J. Walsh, Mariyana T. Spyropoulos

8 -

Absent: 1 - Michael A. Alvarez

Metropolitan Water Reclamation District of Greater Chicago Page 9

Board of Commissioners Regular Board Meeting Minutes November 3, 2016

APPROVAL:

In accordance with the provisions of 70ILCS 2605/4, each of the foregoing agenda items duly

adopted by the Board of Commissioners of the Metropolitan Water Reclamation District of

Greater Chicago this November 3, 2016, are hereby approved.

APPROVED:

/s/ Mariyana T. Spyropoulos

President Board of Commissioners of the

Metropolitan Water Reclamation District of Greater Chicago

November 3, 2016

Metropolitan Water Reclamation District of Greater Chicago Page 10