Chambana Sun

The village of Mahomet Board of Trustees met Oct. 18 to adopt a tentative tax levy.

Here are the meeting's minutes, as provided by the board:

The board typically meets at 6 p.m. on the fourth Tuesday of each month at the Village Administration Office, 503 E. Main St.

VILLAGE OF MAHOMET STUDY SESSION OCTOBER 18, 2016

The Village of Mahomet Board of Trustees met, Tuesday October 18, 2016 at 6:00 p.m. at the Village of Mahomet Administrative Offices, 503 E. Main St., Mahomet, IL.

MEMBERS PRESENT: Bruce Colravy, Vicki Cook, Andy Harpst, Donald Lynn, Bill Oliger, and Brian Metzger

OTHERS PRESENT: Acting Village President Sean Widener, Village Administrator Patrick Brown, Chief of Police Mike

Metzler, Village Attorney Jim Evans, Village Treasurer Jeanne Schacht, Community Development Director/Planner/Deputy Clerk Kelly Pfeifer, Amelia Benner Editor of the Mahomet Citizen, Matthew Morgan and Karen Bojda of Kemper CPA Group

CALL TO ORDER/PLEDGE OF ALLEGIANCE/ROLL CALL

Acting President Widener called the meeting to order at 6:00 p.m. After the Pledge of Allegiance, Roll Call was taken and a quorum was present.

PUBLIC COMMENT:

There was no public comment.

PRESENTATIONS:

2016 AUDIT – KEMPER CPA GROUP – MATT MORGAN

Matthew Morgan introduced Karen Bojda his associate.

Morgan stated Bojda had done most of the work and could answer any questions. He stated they were there is Kurt Liles’s absence.

Morgan stated it was a very good year and very comparable.

He stated there had been an increase in the revenue fund balance of $258,000 and stated the increase was primarily due to the Electricity Infrastructure Maintenance Fee that had been implemented for an amount of $192,000.

He stated in business type activities such as Water/Sewer Funds there had been an increase of $458,000 due to the increase in new customers and fee and rate increases.

He added that as he looked through all the balances, they were strong and healthy.

He noted that any funds that decreased were expected, such as in Water and Sewer, which was due to paying down debt and Capital Improvements.

Morgan reviewed other reasons for increased revenue such as property tax that increased 5%.

He stated the Village maintains a healthy debt margin and had paid down debt in the amount of $1.4M.

Morgan also mentioned that this was the first year for the Pension funds to be on the books and reviewed how this was reflected in the audit.

Morgan thanked the Board for allowing their firm to serve them again this year.

ORDINANCES, RESOLUTION, OTHER MOTIONS:

FINANCE:

TREASURER’S REPORT:

Schacht reviewed her prepared report, which is attached to the file copy of the meeting minutes.

There being no questions, Colravy moved, Harpst seconded, “TO PLACE THE TREASURER’S REPORT ON THE CONSENT AGENDA FOR THE OCTOBER 25, 2016 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

BILL LIST:

Schacht mentioned additional bills that would be added to the final Bill List for approval at the October 25th Board meeting.

Harpst moved, Oliger seconded, “TO PLACE THE BILL LIST ON THE CONSENT AGENDA FOR THE OCTOBER 25, 2016 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

A RESOLUTION ACCEPTING THE ANNUAL TREASURER’S REPORT FOR FISCAL YEAR ENDED APRIL 30, 2016:

Schacht mentioned this report was required and would be published in the Mahomet citizen and filed with the County Clerk by the end of the month. She stated she had provided a corrected copy the Board, after finding an error since the packet had been posted.

Lynn moved, Metzger seconded, “TO PLACE A RESOLUTION ACCEPTING THE ANNUAL TREASURER’S REPORT FOR FISCCAL YEAR ENDED APRIL 30, 2016 ON THE CONSENT AGENDA FOR THE OCTOBER 25, 2016 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

A RESOLUTION ADOPTING A TENTATIVE TAX LEVY FOR FISCAL YEAR 2016/2017:

Schacht reviewed the basis for the Tentative Tax Levy for Fiscal Year 2016/2017. She stated once approved it will be published in the newspaper, a public hearing will be held November 22nd Board meeting.

Oliger moved, Colravy seconded, “TO PLACE A RESOLUTION ADOPTING A TENTATIVE TAX LEVY FOR FISCAL YEAR 2016/2017 ON THE CONSENT AGENDA FOR THE OCTOBER 25, 2016 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

A RESOLUTION APPROVING THE 2016 AUDIT:

Schacht stated the auditor had required more documents and had a lot more questions. She stated the audit took longer than normal and that is why it was presented in October instead of in September as previously done.

She requested any questions be submitted to her quickly as final copies would be provided for the Board meeting.

Harpst moved, Lynn seconded, “TO PLACE A RESOLUTION APPROVING THE 2016 AUDIT ON THE CONSENT AGENDA FOR THE OCTOBER 25, 2016 BOARD MEETING.” ROLL CALL: ALL YES. Motion carried.

Widener thanked Schacht for all her hard work.

PARKS AND RECREATION:

A RESOLUTION ACCEPTING PAY REQUEST #1 TO ROCK VALLEY FENCE COMPANY FOR THE AMOUNT OF $34,503.89 FOR TAYLOR FIELDS FENCE IMPROVEMENTS:

Brown stated he thought Waldinger was going to be in attendance, but stated this was comparable to the last phase. Schacht stated this was on the Bill List so it can be paid this month.

Colravy moved, Cook seconded, “TO PLACE A RESOLUTION ACCEPTING PAY REQUEST #1 TO ROCK VALLEY FENCE COMPANY FOR THE AMOUNT OF $34,503.89 FOR TAYLOR FIELD FENCE IMPROVEMENTS.” ROLL CALL: ALL YES. Motion carried.

A RESOLUTION ACCEPTING THE PAY REQUEST NUMBER 1 FROM ALL PURPOSE ERECTORS, INC. FOR THE AMOUNT OF $70,434.90:

Brown stated the project was complete and this would be payment in full for the job.

Metzger moved, Harpst seconded, “TO PLACE A RESOLUTION ACCEPTING THE PAY REQUEST NUMBER 1 FROM ALL PURPOSE ERECTORS, INC. FOR THE AMOUNT OF $70,434.90.” ROLL CALL: ALL YES. Motion carried.

ADMINISTRATOR’S REPORT:

MONTHLY REPORTS:

PARKS AND RECREATION:

Brown stated Flag Football had started and perhaps that was where Waldinger was tonight.

POLICE/ESDA

No questions or comments.

COMMUNITY DEVELOPMENT

Brown stated the building permit for the strip mall on Main Street had been approved.

Lynn asked if MAYC was going

Pfeifer stated Harvest Edge had been recorded but not building permits had been submitted.

Pfeifer added Prairie Crossing 4th should be recorded in a week with another 45 additional lots available.

Brown stated inquiries are always coming in on the non-residential side. He stated staff spends a lot of time pairing people up for projects.

Widener suggested staff bring an update on the Choose Mahomet website and EDC activities in the future.

Harpst stated he did not see a link on the Village website to the Choose Mahomet website. Brown stated that can be done when Clerk Sproul returns from vacation.

Brown highlighted some of the recognition Mahomet has been designated.

MAYOR’S REPORT

Widener announced the October Board meeting would be held Tuesday, October 25, 2016 at 6:00 p.m.

Widener announced Mahomet Trick or Treat would be held October 31, 2016 from 6-8 p.m.

NEW BUSINESS:

There was no new business.

EXECUTIVE SESSION:

EXECUTIVE SESSION TO DISCUSS THE PURCHASE OR LEASE OF REAL PROPERLTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED – 5 ILCS 120/2(c)(5):

Harpst moved, Metzger seconded, “TO ENTER EXECUTIVE SESSION TO DISCUSS THE PURCHASE OR LEASE OF REAL PROPERLTY FOR THE USE OF THE PUBLIC BODY, INCLUDING MEETINGS HELD FOR THE PURPOSE OF DISCUSSING WHETHER A PARTICULAR PARCEL SHOULD BE ACQUIRED – 5 ILCS 120/2(c)(5).” ROLL CALL: ALL YES. Motion carried.

The Board entered Executive Session at 6:27 p.m.

The Board returned to Regular Session at 7:27 p.m.

ADJOURNMENT:

There being no further business, Cook moved, Harpst seconded, “TO ADJOURN AT 7:27 P.M.” ROLL CALL: ALL YES. Motion carried.

Respectfully submitted, /s/ Cheryl Sproul

Cheryl Sproul Village Clerk approved as presented, October 25, 2016