Chambana Sun

The Mahomet Public Library District Board of Trustees met May 9 to establish nonresident fees for users.

Here's the meeting's agenda, as provided by the board:

MAHOMET PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES REGULAR MONTHLY MEETING MAY 9, 2016 6:00PM AT THE LIBRARY

Members Present: Jeanne Campion, Mary Giles, Jim Matthews Karin Vermillion Members Not Present: Charity Bundren, Chris Forman, Mary Watson Also present: Neal Schlein, Lynn Schmit, Kate Smith Approval of Minutes Mary Giles moved to approve the minutes from the April 12, 2016 meeting. Jeanne Campion seconded; the motion passed. Treasurer's Report Jeanne Campion moved to approve the financial report for April 2016. Karin Vermillion seconded the motion. Roll call vote; all trustees voted in favor of the motion. Jeanne moved to approve the check register for April 2016. Mary G. seconded the motion. Roll call vote; all trustees voted in favor of the motion. Librarian’s Report Lynn Schmit submitted the Librarian’s report before the meeting. She added that she had written a letter to State Senator Chapin Rose regarding the proposed “tax freeze” legislation, asking that, at a minimum, the senate add a fixed term for this proposal.

Youth Services Librarian Neal Schlein presented a report on library programs, including participation in programs over the past year and descriptions of programs planned for the summer.

Audience Comments – No Audience Committee Reports – Finance Committee On behalf of the finance committee, Jeanne presented the proposed FY 2016-17 budget. She noted that the budget showed a proposed deficit, but informed the board that the numbers represented the most conservative estimates, including the assumption that the proposed “tax freeze” legislation will pass. Unfinished Business – No Unfinished Business New Business

A. Election of Trustee Officers Karin moved to keep the same board officers from the previous year: President, Jim Matthews; Vice President, Karin Vermillion, Treasurer, Jeanne Campion; and Secretary, Mary Watson. Mary G. seconded; the motion passed.

B. Determination of Non Resident Fees Lynn submitted the proposed fee structure for non-resident cards for 2016-17, which would continue to apply the tax rate to the applicant’s property value, with a minimum fee of $80 for renters and owners of less expensive property. Jeanne moved to approve this fee structure. Mary G. seconded the motion. Roll call vote; all trustees voted in favor of the motion.

C. Budget for 2016-2017 The finance committee submitted the proposed FY 2016-17 budget for approval. Roll call vote; all trustees voted in favor.

D. Acceptance of Ehlers Investment Partners Report The board agreed to accept the April report and place it on file. Board Advocacy and Fundraising Jeanne stated that the board needs to consider fundraising efforts to bring in additional revenue as a good faith effort to address the budget deficit. Jim agreed, noting that the board should sponsor and organize a fundraiser activity, since the Friends of the Mahomet Library are doing their part already through the Run for the Library and the used book sales. After some discussion, the trustees agreed that these plans should be addressed by the full board at their regular meetings, rather than by a committee, but someone would need to spearhead the effort.

Jim asked that an action item to select a fundraising event or activity be placed on the June meeting agenda. Trustee Comments Jeanne commented that the 50th

anniversary party was a success and the décor, especially the historical posters created by staff member Ann Huff, was very good. All trustees agreed. Adjournment Jeanne moved to adjourn the meeting; Karin seconded. The motion passed; the meeting was adjourned at 7:02pm. Respectfully Submitted by Kate Smith, Business Manager