Chambana Sun

The village of Thomasboro Board of Trustees met May 2 to receive an update on spring community cleanup day.

Here's the meeting's agenda, as provided by the village:

Thomasboro Village Board of Trustees

Regular Board Meeting

May 2, 2016

Thomasboro Village Hall

101 W. Main Street, Thomasboro, Illinois

A Regular Meeting of the Board of Trustees of the Village of Thomasboro was held on Monday,

May 2, 2016, President Brad Morris presiding. President Morris called the meeting to order at

7:00pm.

Roll Call

The Village Clerk called the roll, finding the following members physically present: Village

President Brad Morris; and Trustees Jeff Robertson, Anthony Grilo, Kyle Henegar, Anna Martin,

Dustin Rhodes and Mickey Wilson.

Other Village officials present: Keith Willis, Chief of Police; Leon Albers, Treasurer; Tyler Martin,

Public Works Superintendent; Rosanna Walton, Office Manager; Laurel Zook, ESDA

Coordinator; and Jeremy Reale, Village Clerk.

Pledge of Allegiance

Following roll call, the Pledge of Allegiance was recited.

Discussion/Approval of Minutes of Previous Meeting

Trustee Grilo moved to approve the minutes of the April 4, 2016 regular meeting, as prepared.

Trustee Robertson seconded the motion. Motion carried, all present voting “aye”.

Presentation of Bills

Following review and discussion of the monthly bills, Trustee Grilo moved to approve the

payment of the bills listed and the regular bills yet to be received. Trustee Rhodes seconded

the motion.

The Village Clerk called the roll:

YEAS: Robertson, Grilo, Henegar, Martin, Rhodes, and Wilson – 6

NAYS: None – 0

ABSENT: None – 0

Motion carried by roll call vote of 6 to 0.

Committee Reports

Police & Safety: Chair Martin presented the monthly activity reports. It was also reported that a

letter had been sent to the owners of a nuisance property on West Park Street giving them thirty

days to bring the property into compliance with local ordinances.

Personnel: No report.

Building Permit & Liquor License: Chair Robertson reported that building permits had been

approved for the construction of new garages at 606 W. Fredrick and 601 W. Pearl.

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Health, Sanitation & Public Relations: Chair Grilo reminded those in attendance that the

spring community cleanup day would be held on Saturday, May 14. Other upcoming events

included the town garage sales on May 7 and the Street Dance celebration on May 21. He

stated that anyone requiring assistance loading and hauling items to the cleanup day should

contact Village Hall. President Morris added that Champaign County would be hosting a free

electronics recycling collection at Parkland College on May 21 from 8:00am to noon. Details

were available on the Village website.

Waterworks & Sewer: Mr. Martin reported on ongoing issues with the single-phase pump at

the Michael Street lift station, noting that over 34 man hours had been used in the past month

pulling the pump due to blockages. Given that the Village currently had no spare pumps, the

existing pump would need to be repaired or a new pump would need to be purchased. The cost

to repair the old pump would be approximately $12,600.00. He had priced a three-phase

grinder pump through Gasvoda and Associates at $19,620.00.

Trustee Grilo moved to authorize the purchase of a three-phase grinder pump from Gasvoda

and Associates for the amount of $19,620.00. Trustee Henegar seconded the motion.

The Village Clerk called the roll:

YEAS: Robertson, Grilo, Henegar, Martin, Rhodes, and Wilson – 6

NAYS: None – 0

ABSENT: None – 0

Motion carried by roll call vote of 6 to 0.

Streets & Alleys: Chair Grilo reported that the section of Commercial Street near the south

grain elevator would be temporarily closed beginning May 23. He added that the Village had

received fifty oak trees from Rantoul this year and Mr. Martin would be planting them around

town this summer. Residents interested in having a new tree planted in their yard were to

contact Mr. Martin.

Civil Defense & Parks: Chair Rhodes reported that siren testing would take place tomorrow.

The community park survey was completed two weeks ago, with responses received from

approximately half of the town. He was in the process of compiling the results and would

present them to the subcommittee in the near future to assist them in planning for equipment

needs at the park.

Old Business

None.

New Business

(A) Bids for the sale of retired Public Works vehicles

Trustee Grilo moved to authorize the award of a bid in the amount of $6,126.00 to Merl

Mennenga for the sale of the 1981 GMC dump truck and to award a bid in the amount of

$1,000.00 to Mike Carver for the sale of the 1996 Dodge truck. Trustee Wilson

seconded the motion.

The Village Clerk called the roll:

YEAS: Robertson, Grilo, Henegar, Martin, Rhodes, and Wilson – 6

NAYS: None – 0

ABSENT: None – 0

Motion carried by roll call vote of 6 to 0.

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(B) Salary adjustments for part-time Police Department personnel

This item was tabled, pending a review of performance evaluation data.

(C) Variance request from Thomasboro Fire Protection District

TFPD Chief Paul Cundiff addressed the Board with a request for a variance to the

drainage and retention requirements in the Village Code so they could proceed with a

plan to pour concrete on the south and east side of the lot at the fire station. According

to the ordinance, the pouring of greater than fifty percent of hard surface on that parcel

would require the construction of a runoff retention area on the property. He distributed

drawings of the planned improvements to the Board for review. Following discussion,

the consensus of the Board was to schedule a public hearing of the Zoning Board of

Appeals at 6:30pm on June 6, 2016 to consider the variance request.

Comments and Questions from the Audience

None.

Treasurers Report

There were no comments regarding the Treasurer’s Report.

Executive Session

Trustee Grilo moved to enter into Executive Session pursuant to 5 ILCS 120/2 (C) 1, to consider

the employment, compensation or performance of Village employees. Trustee Rhodes

seconded the motion.

The Village Clerk called the roll:

YEAS: Robertson, Grilo, Henegar, Martin, Rhodes, and Wilson – 6

NAYS: None – 0

ABSENT: None – 0

Motion carried by roll call vote of 6 to 0.

The Board entered into Executive Session at 7:30pm and reconvened at 7:59pm

Trustee Grilo moved to authorize a two percent salary increase for Tyler Martin, effective May 1,

2016. Trustee Wilson seconded the motion.

The Village Clerk called the roll:

YEAS: Robertson, Grilo, Henegar, Rhodes, and Wilson – 5

NAYS: None – 0

ABSENT: None – 0

ABSTAIN: Martin – 1

Motion carried by roll call vote of 5 to 0, with 1 abstention.

Adjournment

There being no further business to come before the Board, Trustee Grilo moved to adjourn the

meeting. Trustee Robertson seconded the motion. Motion carried viva voce vote.

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The meeting was adjourned at 8:01pm.

Respectfully submitted,

_____________________________

Jeremy A. Reale, Village Clerk

The undersigned Village Clerk of the Village of Thomasboro, Illinois, does hereby certify that the

foregoing minutes are a true and correct copy of the approved minutes of the Regular Meeting

of the Board of Trustees held May 2, 2016, as the same appears on the records of the Village

now in my custody and keeping.

________________________________

Village Clerk