Chambana Sun

Village of Mahomet Board of Trustees met Aug. 26

Here are the minutes provided by the board:

1. CALL TO ORDER: Tompkins called the meeting to order at 6:00 PM

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL: Mohr called the roll, Trustees Colravy, Schriver, Harpst, Willard, Oliger, Metzger are all present. Additionally, Jason Tompkins, Village President, Joe Chamley, Village Attorney,Abby Heckman, Village Planner, Mike Metzler, Chief of Police and Dawn Mohr, Village Clerk are all present. Patrick Brown, Village Administrator is absent.

4. PUBLIC COMMENT: Tompkins invites any public comment, none is presented.

5. CONSENT AGENDA (TO BE ACTED UPON): Tompkins asked if there were any comments or questions before approving the consent agenda, none are presented; Tompkins calls for a motion to approve the consent agenda, Metzger moved and Harpst seconded. Mohr called the roll, ALL VOTES YES 6-0. The consent agenda is approved.

A. APPROVAL OF MINUTES:

1. July 22, 2025, Board of Trustees Meeting

2. August 12, 2025, Study Session

3. August 12, 2025, Board of Trustees Special Board of Trustees Meeting

4. August 19, 2025, Study Session

B. FINANCE:

1. Bill List

2. Treasurer’s Report

3. Resolution 25-08-02, A Resolution Accepting the Annual Treasurer’s Report for Fiscal Year Ending April 30,2025

C. Administration:

1. Ordinance 25-08-01, An Ordinance Amending the Village Liquor Code by Modifying Chapter 110 Entitled “Alcohol Regulations” as Hereinafter Provided

D. TRANSPORTATION:

1. Resolution 25-08-03, A Resolution Awarding the Purchase of a Peterbilt 548 Cab and Chassis from JX Truck Center for the Amount of $136,545.36

2. Resolution 25-08-04, A Resolution Awarding the Purchase of a Dump Bed, Snowplows, Salt Spreader, Hydraulic System and Safety Lighting from Clauss Specialties, Inc. doe the Amount of $155,687.00

6. REGULAR AGENDA (TO BE ACTED UPON):

A. COMMUNITY DEVELOPMENT:

1. Resolution 25-08-05, A Resolution Concerning a Conditional Use Permit to Establish Private Recreational Facilities where Buildings Do Not Occupy More Than 10% of the Site in the R-1A Single-Family Residential District. Heckman explains that the changes in language on the resolution have been completed as per recommendation from the board last week. The changes that were made include defining the set backs on the front, side and back of the parcel and that they apply to an accessory building; she adds that the 10% land coverage stands as before, and that a one year build requirement has been added with the allowance of an additional year if deemed necessary by the Village Planner. Tompkins asked if there were any questions or comments, none are presented. Tompkins called for a motion to approve the resolution, Metzger moved and Schriver seconded. Mohr called the roll, ALL VOTES YES 6-0. The resolution is approved.

B. ADMINISTRATION:

1. Resolution 25-08-06, A Resolution Authorizing a Professional Services Agreement with Moran Economic Development for Prairieview Road – East 150 Corridor Comprehensive Redevelopment Plan for $38,500.In the absence of Brown, Tompkins goes over the resolution in brief and fields questions. Oliger asked if this item was in the CIP. Tompkins responded that indeed it was in the CIP and Budget. Metzger asked if the boundaries a were North on Prairieview to Tin Cup Road and South on Prairieview just past the railroad tracks. Tompkins responded that it was correct and that it went as far East as Barker Road. Colravy asked about what type of development would bring the high-quality jobs as referenced in the packet. Tompkins answered that they didn’t know quite yet and that this study could assist in answering that question. He added not residential. Tompkins asked if there were any more questions or comments, none are presented, Tompkins called for a motion to approve the resolution. Oliger moved and Schriver seconded. Mohr called the roll, ALL VOTES YES 6-0. The resolution is approved.

2. Resolution 25-08-07, A Resolution Authorizing a Professional Services Agreement with FGM Architects, Inc. for Space Needs Analysis and Facility Condition Assessment. IN the absence of Brown, Heckman states that representatives from FGM Architects are available via zoom to answer questions and explain the scope of the work. John Manville, the architect goes over the scope of the agreement in depth. Tompkins asked if the project manager, Matt Meymeyer had anything to add. He did not add anything however did state he was willing to answer any questions. Schriver asked Tompkins exactly what they were to vote on tonight as they haven’t seen the document. Chamley answers that this is an agreement to hire FGM Architects to complete the work and recommendations as requested. That this is the first step of the process. A brief discussion amongst the trustees occurred and Tompkins asked if there were any more questions or comments before the vote. No more questions or comments were presented. Tompkins called for a motion to approve the resolution, Metzger moved and Harpst seconded. Mohr called the roll, ALL VOTES YES 6-0. The resolution is approved.

7. MAYOR’S REPORT:

A. September 2025 Board Meeting Calendar: Tompkins asked that if any Trustees plan on being absent for the upcoming meetings to contact Mohr directly.

1. September 2, 2025, Plan & Zoning Commission Meeting

2. September 9, 2025, Study Session

3. September 16, 2025, Study Session

4. September 23, 2025, Board of Trustees Meeting

8. NEW BUSINESS: Tompkins states that the Music Festival was this past weekend and that he was very impressed with how well the committee operates. He adds that he would like to recognize and thank Dave Parson, Patrick Brown, Carole Tempel, all the public works employees for their hard work and commitment to the festival. He also thanks Chief Metzler and his staff for keeping everyone safe.

9. ADJOURNMENT: Tompkins asked if there was any more comments or questions, none are presented. Tompkins called for a motion to adjourn the meeting. Oliger moved and Willard seconded. Mohr called the roll, ALL VOTES YES 6-0. The meeting adjourned at 6:26 PM.

https://core-docs.s3.us-east-1.amazonaws.com/documents/asset/uploaded_file/4603/vom/6044593/001-September_23__2025_Board_of_Trustees_Packet.pdf