Chambana Sun

Village of Thomasboro Board of Trustees met Aug. 5.

Here is the minutes provided by the board:

A Meeting of the Board of Trustees of the Village of Thomasboro was held on Monday, August 5, 2019. President Evans called the meeting to order at 7:00 pm.

Roll Call

The Village Clerk called the roll, finding the following members physically present: Trustees Anthony Grilo, Dustin Rhodes, Ronda Scott, President Evans.

Trustee Curry is absent, Trustee Sage is absent. Trustee Henegar has resigned effective July 29, 2019.

Other Village officials present: Leon Albers, Treasurer; Mike Martinez, Chief of Police; Gary Rosenbeck, Public Works and Jasmyne Boyce, Village Clerk.

Pledge of Allegiance

Following roll call, the Pledge of Allegiance was recited.

Discussion and Approval of Trustee Appointment – Robert Pinske

Trustee Grilo made a motion to approve the appointment of Robert Pinske to fulfill vacancy left by Kyle Henegar, Trustee Rhodes seconded the motion.

The President requested approval by voice vote:

All in Favor: 4 AYES 

Opposed: None – 0

Oath of Office was completed by Robert Pinske.

Discussion and Approval of Meeting Minutes

Trustee Scott moved to approve the minutes of the regular meeting of July 1, 2019. Trustee Grilo seconded the motion. Motion carried, all present voting “aye”.

Presentation of Bills

Following review and discussion of the monthly bills, Trustee Scott inquired if Premiere Print invoice was for the Annual Quality Report. Leon confirmed it was. Trustee Scott inquired about ESDA Pager expense. It is a subscription fee. Gary confirmed the payment for lift and bucket cylinders allowed for repairs to be completed. Trustee Grilo moved to approve the payment of the bills listed and the regular bills yet to be received. Trustee Rhodes seconded the motion.

The Village Clerk called the roll:

YEAS: Grilo, Rhodes, Scott, Pinske – 4

NAYS: None – 0 

Motion carried by roll call vote of 4 to 0.

Committee Reports will be discontinued effective next month as part of the standard proceedings as to make the meeting sessions more efficient. Reports are to be submitted to the Trustees the Friday prior to the scheduled meeting to ensure there is ample time for deliberation and consideration of new business for the upcoming agenda. Such provided reports can be copied for the public’s review upon request.

Police & Safety: Calls for service are as follows: 66 total calls handled, 44 of which were handled by CCSO, zero traffic citation, zero warnings, zero ordinance tickets, and seven formal reports made within the last month. Ordinance updates are pending with our attorney and our focus on enforcement will be ongoing over the next several months as Blake may have additional time to prioritize ordinance violations.

Personnel: Deadline for receipt is approaching on August 17. We have a couple of candidates with qualifications we will be considering for interview. Retracting Office Manager vacancy at the desire of current office manager to rescind her resignation effective immediately.

Building Permit & Liquor License: Trustee Grilo stated one deck permit request was received at 309 S. John. 506 Rhodes, chain link fence has been marked out for installation.

Health, Sanitation & Public Relations: Trustee Scott warns of mosquito season concerns about any standing water or old tires being breeding grounds in the summer. Citizens should be aware of any hazards and report them for removal if necessary. Trustee Grilo stated village clean up is the second weekend of October, the 12th. 8-10AM. Volunteers are requested.

Waterworks & Sewer: Gary Rosenbeck confirmed valve leaking near light pole will be repaired.

Streets & Alleys: Gary Rosenbeck confirmed tree trimming over the alley is preventing passage by vehicles. Catch basin on Osbourne will be replaced. There are parts and lids available in stock supply. Any work requiring parts beyond what the Village has on hand, President Evans has offered to donate for the project from his business stock. Wednesday is the scheduled installation.

Civil Defense & Parks: Trustee Rhodes Global has opened the account, but needs to adjust the bid with tax exempt application. The tables should arrive shortly. Court striping is complete.

Old Business

Discussion of operation and maintenance of water system: IL American Water estimate for services was requested by Trustee Scott. At September’s meeting, if no candidates are found to fill the vacancy of Superintendent we can discuss proceeding with ILAW on an as needed basis.

New Business

Discussion and Approval of IDOT Resolution for Improvement: Leon explained the turnover in staff at IDOT led to the failure to close this completed project at the Railroad Crossing. The resolution is to verify additions to cost of completed project, we have already expended the funds in 2008 and no further funds are requested or demanded at this time. Trustee Grilo made motion to approve the IDOT Resolution for Improvement. Trustee Scott seconded the motion.

The Village Clerk called the roll:

YEAS: Grilo, Rhodes, Scott, Pinkse – 4

NAYS: None – 0 

Motion carried by roll call vote of 4 to 0.

Discussion and Approval to proceed with engineer assessment for future utility expansion Trustee Grilo requested this item to be added to the agenda regarding the potential to annex property for expansion. We would need to draft annexation agreements and release RFP for work to expand the utility across Route 45 to the site adjacent to the Fire House, NE Corner. Meetings with attorney, engineering expenses will be forthcoming. The Board needs to be on the same page, but the engineer will handle the majority of legwork but the State will need to be notified. It is promising that Overland Group has sought Thomasboro for their next project. The attorney can draft an agreement to have the expansion expense paid by the developer. Tony agreed to meet with Jason Bartell to report back next steps. Any associated costs will be billed as they are needed as part of the regular invoicing each month. Trustee Grilo made a motion to approve preliminary discussions with Village Attorney and Engineer. Trustee Rhodes seconded the motion.

The Village Clerk called the roll:

YEAS: Rhodes, Grilo, Scott, Pinkse – 4

NAYS: None – 0 

Motion carried by roll call vote of 4 to 0.

Public Comment:

Robert Derr has been complaining about the neglect of drivers who ignore a stop sign frequently at Bradley and Michael. After numerous contacts with police and CCSO, he has not seen any enforcement. He has concerns about a protocol he was communicated by CCSO that they will not respond in a non-emergency situation. There’s a semi that parks on residential streets illegally that refuses to be moved during the weekend. It was recommended that the number on the trailer be called to file corporate complaint. There were prior complaints for noise at the address where it is parked, but Chief spoke with the resident and the truck was not parked there at the time. The procedure is to ticket them to enforce, then tow if tickets remain unpaid. It was determined the best course of action is to call the corporate office and notify them of the truck number that is breaking the law. This is the first time the parking issue has been discussed specifically among other complaints at that address.

Chad Downing recently had an attempted break in at his property but claims he called CCSO and they refused to respond as they claimed our policy was created to direct them not to respond unless an emergency occurs. Mayor Evans confirmed the policy was not made in our office. Any protocol they speak of was not created by the Village of Thomasboro and the CCSO will be followed up with by our Chief. Clark and Thomas has a similar issue with stop signs being sped through. Mayor Evans requested he stay after the meeting and file a formal report.

Mr. Kirby expressed ongoing frustration with junk automobiles on Clark that are not being enforced for not being driveable or licensed. The Housing Authority met and suggested updates to the code for future enforcements. Letters would be sent typically, but officer contact and follow up will happen with Blake in the next couple weeks.

Jim Richardson said we need to hear the public regarding marijuana sales effective with State Law changes and allowances are not being made in surrounding communities like St. Joseph, Monticello and Paxton. He is opposed to marijuana retail potential in Thomasboro, but doesn’t particularly care about local consumption or use. He was opposed to the Art Theatre Peep House years ago as well. He presented a biblical argument and reference. Mayor Evans says there are many unknown unknowns at this time. The state hasn’t provided specific guidance for how they will proceed and these conversations may be premature at this time.

Bill Kurth reminds the Board they have the option not to allow for dispensary facilities at all within the Village limits. Mayor Evans confirmed the state has not defined specifically what qualifies a business as a dispensary.

Treasurer’s Report

Mr. Albers reported that the annual audit report is forthcoming. No known issues.

Adjournment

There being no further business to come before the Board, Trustee Grilo moved to adjourn the meeting. Trustee Rhodes seconded the motion. Motion carried via voice vote, all present voting “aye”. The meeting was adjourned at 7:43 PM.

http://thomasboro.us/wp-content/uploads/2019/08/8.5.19_Board-Meeting-Minutes.pdf